Archive for ‘Photographs’ Category

Posted on: October 28th, 2024 by Julie Bestry | 14 Comments

Who are you?

Certainly, you are your tastes and preferences, talents and experience. Nobody else has your abilities, quirks, and ways of delighting the world. Much of that comes from everything that’s happened to you, and everything you’ve decided to do (and to not do) since the days you careened onto this mortal coil.

But your very existence, in some ways, is due to those who came before. You enjoy the privileges or suffer the consequences of hundreds of years of decisions and experiences of your ancestors. War and famine, immigration and partner choice — other people’s lives determined, in large ways and small, your life.

Had your parents or grandparents or great-grandparents not come to the country where you were born, you would have had a completely different set of benefits and struggles, whether that’s bountiful nutrition and career opportunities or financial and educational injustices. We end up where we start as the result of our forebears. 

Sometimes that means we’re always fascinated to know more about them, and sometimes it doesn’t occur to us until too late in the game to ask questions at all


This mid-1950s photo shows Paper Mommy, sandwiched between her Bubbe (grandmother) and her mother, with her aunts flanking them. The first several times I asked about this photo, the only thing my mom shared was that she hated her haircut. Asking questions may take perseverance. 


We recently did a deep dive into why we might want to know about our family histories and stories, and what questions can help satisfy our curiosity about things we might not even know to ask. Then, we looked at some of the major options for helping collect, organize, preserve, and share those family legacies. In case you missed those posts, you can pop over and read them here:

How to Collect, Organize, and Preserve Family Memories and History (Part 1) — The Questions

How to Collect, Organize, and Preserve Family Memories and History (Part 2) — The Methods

Today, we’re going a little further afield to see what other options may help you embrace those generational memories.

USE AI TO CREATE YOUR FAMILY LEGACY IN PRINT

Artificial Intelligence gets fancier every day. It also gets scarier.

I like when I ask ChatGPT to give me advice on how to make a blog post subject line more friendly for search engine optimization. I don’t like it when it makes things up out of whole cloth. 

For example, in 3 Simple But Powerful Productivity Resources — Right in Your Browser Tab, I talked about Goblin.Tools, a 7-in-1 AI tool to help both neurodivergent and neurotypical users with time management as well as “tone” management. On the other hand, my colleague Hazel Thornton has written about both the good and the bad in AI in posts like The AI Gold Rush.)

In this series on collecting, organizing, and preserving family memories and legacies, I wanted to include these AI solutions as opportunities, not recommendations.

Recording audio or shooting video or turning narrated stories into written chapters is a lot of work. Grandma probably isn’t up for it. You also may not have the time for it. 

AI, however, has all the time in the world. Why not give AI the chance to play the legacy-preserving version of The Jetson‘s Rosie the Robot and let it do a little of the scut work for you?

For example, if you narrate a story and the AI adds flourishes, creates chapter titles and sub-headers, and formats what you’ve spoken, you’re not wedded to it. You can always revise it. But you can’t edit a blank page, and getting something down is better than waiting until you can make it perfect.

The following are some AI-assisted options for collecting, organizing, and preserving your family stories.

Otto

Otto is an AI biographer, billing itself as a solution to create “memoirs for mere mortals.” It’s based around a simple voice interface, so you just start talking about whatever you want to share: your personal memories, family stories, life milestones, or recapped adventures.

You or your storyteller will get a prompt to answer some questions for about 10-20 minutes, making this ideal for anyone who may feel cowed by the idea of having spin a long yarn. You’re not doing an HBO stand-up special, just ten minutes of responses to weekly encouragement.

Once you’ve done your part, Otto creates transcripts of your recordings and uses artificial intelligence to develop a biography based on what has been said.

Open the app, hand the phone off to Dad, perhaps with a list of prompts (such as the ones I offered in part 1 of this series) and let Otto do the rest.

Otto creates chapters — the transcription is just the first part; the AI magic comes in almost as quickly as you can dictate. Review the chapters as Otto drafts them to ensure that everything you wanted to capture is there.

Worried AI might goof up and misunderstand something you say? The founder, Ashita Achuthan, noted that AI gave her name a few confused looks. So, Otto allows you to go into the transcripts and manually edit to ensure everything looks as it should.

The resulting biography, from what I can tell (without signing up), is digital; if you want a tangible copy, you’ll need to download the content (and perhaps combine with photos) to achieve a DIY book (such as I described in part 2 of this series).

Start with a free, 15-minute introductory trial of Otto to see how a chapter can be created with just a little chat. After that, a lifetime membership is $199, though Otto is in beta (having just launched this year), so the early bird price right now is only $99. With your lifetime membership, you get a 40-chapter biography, automatic transcripts, and access to new sessions and features.

Ottostory

Don’t confuse Otto with Ottostory. (Gee, how could anyone confuse the two?)

Ottostory has a three-step approach for building a biography.

  • Speak into the phone and Ottostory captures the experiences. It can be a long narrative, a childhood memory, or a life event. 
  • Select a tone. Depending on the individuals and the story being told, you may want a different tonal or writing style. You get to pick whether the tone should be “adventurous,” “romantic,” or “true to life.” 
  • Watch your stories become a book. Once all of the tales have been narrated and AI edits the content, the story becomes a bound hardcover book, shareable with family and friends.

Ottostory has a number of features to achieve the narrative result:

Flexible Interaction

First, Ottostory offers multiple input formats. You can integrate voice, text, and document uploads. Enrich your narrative with photographs.

As mentioned, you can select different tonal styles for the writing. You can also invite family and friends to contribute guest chapters, augmenting beloved memories with multiple perspectives.

Guided Storytelling

The process starts with Ottostory’s library of 200 prompts, developed by cognitive behavior therapists, professional authors, and publishers to “elicit meaningful and heartfelt responses.” 

If you’re a writer, you may love the idea of taking all the transcriptions of Great-Grandpa’s circuitous stories and editing them into a comprehensible and comprehensive whole. If you’re not, you won’t.

Otto promises that their cutting-edge AI-powered storytelling technology will “seamlessly weave your memories into a compelling narrative” so you can take those stories, eliminate the repetition and excess, and make it make sense.

Once the individual memories are captured, Ottostory organizes the various tales along a structured timeline of key milestones or life events. Instead of a mish-mash of tales, it yields an orderly biography.

Ottostory also offers up to three hours of one-on-one coaching with professional biography writers to help craft your narrative and conquer any writing obstacles.

Customization

Users can custom-design a high-quality, premium book cover based on templates.

Once it’s all put together, you get both a bound hardcover and a digital copy of your book, enabling you to maintain a legacy copy for future generations and share your story now with loved ones wherever they are. 

Timelines to complete an entire book vary, but the FAQ says that on average, an autobiography is completed over nine months. There aren’t any time limits, so your storytellers won’t be rushed and can work at their own pace. However, Ottostory helps users stay focused by providing a personalized schedule with reminders to keep going until the book is done.

Ottostory’s pricing is definitely higher than we’ve seen with the other services. It’s $499, for which you get a 7″ x 10″ hardcover book, including fifty pages for narrative storytelling and thirty pages for vivid pictures.

Memoirist

On the opposite end of the price spectrum is Memoirist, an AI-assisted biography and memoir service.

To get started, decide whose life story will be told, whether that’s you, a family member contributing their own tales, or the family genealogist.

Then, Memoirist offers prompts to entice the storyteller to relay important memories. Unlike the other platforms we’ve looked at, Memoirist then has its Interview Helper follow up on those stories with “gentle, insightful follow-up questions to deepen the narrative.” 

Access Memoirist on your phone, tablet, or computer.

The AI takes it from there, turning the recorded “conversations” (between the storyteller and the AI) into a compelling story designed to “capture[s] the essence of your experiences.”

Once the story is massaged into final form, personalize the ensuing tangible book with various design options. You can customize the cover and final layout to reflect your preferences based on the kind of memories relayed. 

Finally, users may order bound, high-quality print copies to be shipped and shared with family and friends.

Right now, early adopters can try Memoirist for free (discounted from $10) for an initial five chapters; it also includes use of the Interview Helper’s follow-up questions and a formatted PDF of your story.

If you like Memoirist, you can upgrade to a full version for $29 (discounted 70% from the full price of $99). In addition to the assistance of the Interview Helper, you can have up to thirty chapters (up to 200 pages) in a printed, hardcover biography. You also get “do-overs” of the five initial chapters from the trial experience.

Life Story AI

Life Story AI has three approaches. If you’re with your loved one, you can ask them the Life Story AI prompt questions; they can respond using the phone app and be recorded. (They or you can also type answers on the screen.) If you aren’t present and they’re comfy with technology, “Lisa” (the AI) can prompt them to answer directly. Alternatively, sub yourself in to answer the family history questions. There’s no obligation to answer everything.

Based on answers to the general prompts, Lisa will ask customized questions. The platform gives an example of, “As an only child, what kind of fun did you have?” From there:

  • Lisa sends a new question weekly, by email. You or your storyteller can answer as many questions as desired. You can add photos to make the story more robust.
  • The system records and transcribes everything, and can correct grammar and spelling.
  • Edit or delete text as you like, and even add your own preferred questions or stories.
  • Once they (or you) have put in 10-20 hours of material, the Life Story is ready to become a book.
  • You can adjust the style from the storyteller’s tone to a more literary one.
  • Customize the cover of the book — choose a title and import a cover photo.
  • Add up to 40 color or black-and-white photos.

The end result is a 250-page printed, soft-cover book with high-quality paper for $99. Additional books can be ordered at $35/each (plus shipping).

 

AI Life Story

AI Life Story (see what I mean about similar-sounding names?) is yet another AI-assisted book biographer. Once you sign up for an account, your storyteller gets to chat with AI Life Story’s AI interviewer. The interviewer will pose various biographical and thought-provoking questions about backgrounds, interests, and opinions. The storyteller can respond by typing or voice recording.

Once the “interview” is complete, the AI will write a “compelling” story based on the responses. In turn, you can review and edit the story to your preferences. You also have the option of uploading photos and adding comments or other answers, as well as customizing the end-result by choosing from a variety of templates. 

The collaboration yields a digital (not printed) book about your life.

There’s a free trial, after which there are two pricing options: monthly for $29/month (currently discounted for early adopters to $25/monthly) and an annual subscription of $228/year (currently discounted to $159/year. 

USE AI TO CREATE YOUR FAMILY LEGACY IN VIDEO

And now for something completely different.

Storyfile

You know William Shatner. Whether your Shatner is Captain Kirk, TJ Hooker, or Denny Crane, as spokesperson for Storyfile, he’s got thoughts on preserving video versions yourself (as if you were a holodeck character on the Enterprise) to interact with future generations.

 
After setting up an account with Storyfile, you log in and select the questions you want to use as prompts. Storyfile has 1600+ questions, grouped as related topics, crafted to encourage vibrant storytelling. Categories include topics covering family traditions, events like vacations and weddings, “favorites,” holidays, children, etc.

In addition to typical biographical questions and genealogical prompts, there are extensive questions in categories we haven’t seen on other platforms, like military memories, prompts for Holocaust survivors, memories about 9/11, questions about personal and family COVID pandemic experiences, “Pride” tales of coming out and gender identity, and more. 

The storyteller records their video responses (on a computer, tablet, or phone).

Now, you can share the interactive StoryFile via social media, email, or text. Visiting loved ones can then interact with the videos and find the answers within the StoryFile.

Think of it as a little bit like artificial intelligence setting up a Zoom call and blending it with time travel, yielding an almost sci-fi-like experience for family members to have face-to-[recorded]face interactions

It’s called conversational video. StoryFile sees itself as transforming one-way video into interactive two-way conversations. Imagine recording your answers and now (or later), your great-grandkids can ask your StoryFile questions. The StoryFile AI then searches the video database of what you’ve already recorded and yields the best video response, making it (mostly) like a conversation. Again, kind of like the Holodeck.

To see it in action, watch the clip of CBS Sunday Morning from this past Memorial Day, showing how the WWII Museum is using this kind of interactive technology.

StoryFile offers a free trial, with which you get 33 free questions, unlimited conversations, the ability to share to social platforms, and one-minute video answers. (Video recordings are 720p resolution.) From there, StoryFile offers three levels:

  • Pay per question — For $1 per question, you can select from any of the 1600+ questions to add to the 33 from the free level. You still get unlimited conversations, the ability to share on social media and 720p video recordings, but at this level the video answers are two minutes in duration and you get the ability to re-record your answers.
  • Story Pack — For a one-time $49 fee, you can select 75 unique questions to add to the initial 33 and get everything else available at the pay-per-question level.
  • Premium — For a one-time $499 fee, you get access to all 1600+ questions in 70+ curated life topics, unlimited conversations, the ability to share on social platforms and re-record your answers plus you can record five-minute video answers. (I’m sure they created this option for people like Paper Doll, for whom brevity is difficult.) Additionally, the video recording quality is 1080p (high resolution) and you get unlimited storage capacity.  

USE AI TO CREATE YOUR FAMILY LEGACY IN A MIX OF MEDIA

Memory Lane

Memory Lane is a fairly new platform that seems to take AI one step beyond what we’ve seen so far. 

Users — they call them “Storytellers” just as I’ve been saying throughout this series — respond to personalized prompts from Memory Lane’s AI interviewer, recording their memories. These can be stories, family recipes, private jokes, or advice on how to raise children or interact with the world.

The AI interviewer is designed to invite a conversation, not an interrogation. Trained to be “empathetic, patient, encouraging and kind,” their AI is developed by advisors — psychologists, experts in ethics, and professional biographers — to create an interactive interviewer to draw out the best from each Storyteller. In their words, they seek to prompt, “a nostalgic trip down memory lane – and at every step we’ve built our platform with deep respect for the profoundly personal, meaningful experience that is curating your legacy.”

After the interview, recorded answers are stored “forever” in Memory Lane’s private, secure database.

As each storyteller shares more personal and family stories, the AI automatically generates a professional summary and what Memory Lane calls a life story map as a record for future generations, whom they call “the Listeners.” (Again, this starts to feel like Star Trek again, only instead of “Who Watches the Watchers,” it becomes “Who Listens to the Storytellers?”)

Memory Lane offers a 7-day free-trial, after which there are two pricing options:

  • a monthly subscription is $8.99/month with unlimited storytelling, 100% personalized questions, unlimited access for the entire family as “Listeners,” narrative tracking (to eliminate errors and make certain no details fall through the cracks), and one color-printed hardcover biography. (After six months of the monthly subscription, the book is free.)
  • a one-time annual subscription for $99 provides a full year of access to Memory Lane, all of the features offered with the monthly subscription, and the hardcover book is free to be printed at any time. 

Memory Lane is in beta, so some things may not be ready for prime time. (A few of the links are still wonky.) 

 

OTHER LEGACY-PRESERVING OPTIONS

As I researched traditional and AI legacy-capturing options, I found that, just as with productivity and note-taking apps, or almost anything else you can find on the web, there are numerous options without lacking clarifying information. As always, buyer beware.

Of course, you could always hire a professional biographer to speak with your beloved family members. Consider starting with Biographers International Organization (BIO).

Finally, if you and your family are just getting started with pondering how to capture family history, just start asking questions

Tales

Recently, an ad for a card deck/game appeared on my feed. (Yes, our AI overlords and their sneaky browser cookies are eavesdropping on my research.)

It’s called Tales, and its Life Story interview kit features 150 conversation starters, segmented into three life stages: early life, mid-life, an later life reflections. The arrangement is designed to yield a smooth conversational flow and spark memories and discussions.

Tales is available directly from the creator’s site, above, or on Amazon for $14.99.

N/A
 

Perhaps you can buy a game like this, or make up one of your own, before Thanksgiving this year or whenever your family will get together next.

Finally…

Recently, I was reading The Boomer Stuff Avalanche, an article talking about how “Millennials are about to be crushed by all the junk their parents accumulated.” That’s part of a different (and bigger) discussion. But here’s a final thought.

Your kids and grand-kids may not want your stuff. But they will want your stories. Share them while you can.

Your kids and grand-kids may not want your stuff. But they will want your stories. Share them while you can. Share on X

Posted on: October 21st, 2024 by Julie Bestry | 10 Comments

Last week, in How to Collect, Organize, and Preserve Family Memories and History (Part 1) — The Questions we looked at why you might want to collect family memories and stories.

It’s easy to think that it’s all about “genealogy,” which can seem like a dry topic to those who haven’t delved into wacky and wondrous family stories. But we saw how embracing family history can do more than clarify what’s happening in family photos (or make those strangers in black-and-white come alive and feel more three-dimensional). Family stories can help tether us to a genetic continuum and weave us into a tapestry going back generations and extending broadly across time and locations.

For example, when I started my business, I felt like I was adrift, the first person to really “start” a business. When asked for her profession, Paper Mommy usually puts down “part-time brain surgeon” for fun, and while motherhood is an intellectual and physical triumph, it doesn’t ecacly bring in the Benjamins. My father was an attorney and judge, but in the late 1940s, he joined an already existing practice.

But focusing on those stories I told you last week, I can place myself along a continuum of business owners: my material great-grandfather owned his own bakery (with my great-grandmother, who ran it); my paternal grandfather, who co-owned a tailors’ notions shop; my maternal grandfather, who traded in scrap metal (though decommissioned battleships seem more grandiose than “scrap” would imply).  

Last week’s post also detailed a wide variety of questions to help get conversations started about family history and memories. We know that some people (and some generations) find it hard to talk about themselves, so it’s no surprise their children don’t ask questions; they don’t realize there’s anything to ask! Hopefully, the prompts I provided last week will give you a starting point to talk with your family about the rich tapestry of their lives.

But what will you do with these stories once you’ve gathered them, and how will you preserve them for future generations?

HOW TO CAPTURE MEMORIES AND STORIES — THE BASICS

Capturing your loved ones’ stories can be as simple or as robust as you choose, and you don’t necessarily have to invest in apps or platforms in order to create a record of someone’s legacy. 

Take notes

Start with the basics. If you just want to make sure you get the details of what happened, you could take notes as your Grandpa tells his stories.

Scribbling notes by hand can be more surreptitious; even though we know that taking notes on our phones or computers is more efficient, and putting them into Evernote or even a Google doc will come easily, typing while they’re talking may seem dismissive to older folks. (Don’t we all feel like our doctors aren’t paying attention to us when they stay buried in their computers, tapping away as we describe our ills?)

There are only slightly more complex technological options that, once they are set up, allow you to interact more freely and naturally.

Capture your conversation with audio

The voice memo function on your phone or computer is a good choice when you’re in the middle of cooking or traveling and your relative surprises you by telling a story. You can quickly record them without missing a detail.

On iPhone, use the robust Voice Memo app. (It’s in your utilities folder, but for easier access, put it on your home screen.) On Android, use the built-in Sound Recorder app or download any of a variety of free or paid audio apps.

Shoot video of family stories

Using video adds even more color to a family story than just audio, but capturing it can be touchy. The last thing you want is for your Auntie to feel like the paparazzi are sticking cameras in her face, and you don’t want her to be focused on how she looks. 

GenZ, Gen A, and younger millennials use their phones as if they are extensions of their fingers. Depending on your age and experience, you may be all-thumbs or quite adept at shooting video with your phone. The more easily you grab your phone and unobtrusively focus and hold it still, the more at ease Great-Grandma will be at telling her story of how she came to America.

If you can turn on your phone, set it up to stay steady, and give all of your attention to the narrative, everything will go more smoothly. Otherwise, develop a shorthand with your teen or tween, so while they play cinematographer, it lets you take the role of interviewer.

Set up a remote video call

The above options work great if you’re taking advantage of serendipity and spontaneously capturing a relative telling a story. But if you want to plan to capture memories, you’ll need to add some structure.

One good option is setting up Zoom, or any similar remote video service, and starting a conversation that way. There are a view key issues to consider:

  • Ease of use — The basics of Zoom aren’t difficult; Paper Mommy is 88, and like most people, she took to using Zoom during the pandemic. But the email invitations, with the myriad links and phone numbers, can be overwhelming to users of all ages. When you set up a call, make sure that your interviewee(s) have as little confusion as possible; pare down the instructions to the absolute essentials or do it when someone in the family or a friend can help them set up. Nobody is at their storytelling best after thirty minutes of fighting their technology.
  • Preparation vs. capturing lightning in a bottle — You know your family members. Some might freeze up if they’re asked questions; if their Nervous Nellies, send them at least a few of the prompting questions a day or two in advance. Other folks work best when they are spontaneous. You’ll need different methods for different family members.
  • Recording — Pick a robust video platform option that allows you to record the call and access the file quickly and easily.
  • Screen-sharing and other features — If you want to use photos to help prompt someone’s recall, make sure your video platform has a screen-sharing function, and set up the photos in a folder or slide-show, so you aren’t so distracted by the fiddly stuff that you break up the flow of your storyteller’s narrative.

You can work your way through the prompt questions I provided last week, but be sure you leave space for them to go off on tangents and surprise and delight you with unexpected tales!

Incorporate family photos into their stories

If you are handy with DIY, there are online companies where you can combine photos and text (like family stories) into a photo book (or a series of them). Popular sites include:

  • Shutterfly — Browse from a collection of templates, select one, and upload your photos in JPEG format) into the pre-selected slots. Then add text, design elements, and other customizations. Shutterfly also has a free 24-hour designer service. 
  • Mixbook — Customize the design complexity and apply styles and themes.
  • Google Photos — With prices starting at $14.99, you can customize hardcover or softcover book with custom captions, text, and collages on any page.

The above options help preserve visuals, but offer limited space for narratives.


These snaps of Paper Mommy and my sister illustrates just one of a several family stories regarding my mother doing our hair. Here, Paper Mommy zealously, lopsidedly cutg my sister’s bangs. Luckily, there are no photos of the day I was sent out into the world with pink hair-setting tape still in my hair.


However, if you’d prefer a more white glove service rather than fighting with online settings, consider something like Jiffy Page‘s Pixorium. I’ve worked with clients to help them pare down their photos and then hand them off to Pixorium to scan and preserve digitally. They do a stellar job, but where they really shine is in helping develop custom story books.

Pixorium doesn’t just help preserve photos and make story books. Jiffy’s people are storytellers. Bring your photos, tell your story, even provide a manuscript of family history. Pixorium will listen, ask questions, and create a book that respects and reflects your family’s legacy. (Be sure to check out Pixorium’s YouTube page for great photo and legacy advice.)

Explore creative options for collecting family memories

The above options are more familiar, straightforward approaches to getting your family to tell stories and capture them, but if your family is up for some adventure, try something atypical.

This summer, I was intrigued by Perfect Pixel Moment‘s blog post on Medium, 12 New Ways to Preserve Family Memories, which included ideas like creating a family podcast series, developing a family blog, producing multi-generational family cooking videos, and more. Check it out.

What to do with what you collect

What you do with the notes, audios, and videos you capture is up to you. As with tangible organizing, you have to sort, merge, and edit your specific categories before organizing things into final form.

Whether you share raw footage or edit everything into a meaningful presentation, a documentary, or private YouTube channel is your choice. For now, focus on gathering and preserving the information while your storytellers are with you and up to the task of narrating their rich histories.

PLATFORMS FOR CAPTURING FAMILY MEMORIES IN BOOK FORM

There a huge number of services and apps designed to help you collect, organize, preserve, and share your family’s memories. The rest of this post explores just a few.

Storyworth

Storyworth is a subscription-based service. You select a weekly email prompt from the database of hundreds of “tell me about your life” questions. Your recipients respond with their own emails.

Unlike the broad, overarching prompts I suggested in last week’s post, Storyworth’s questions are more pointed and varied, including, “Can you sing your favorite lullaby?” and “What is one of your greatest fears?” (You can also edit the suggested questions or use your own.) 

Stories are private by default and available to download by only authorized family members. At the end of the year, the responses to the prompts are bound into a book.

A standard package includes a year’s worth of weekly story prompts to help you interview one “storyteller,” online access for an unlimited number of family members (as authorized by you), and one 6″ x 9″ hardcover book with a black & white interior and a full color cover.

You can’t apply any of your own formatting, change fonts, etc., but the books can include photos. (The storyteller attaches photos to their email responses.) Once the responses are submitted, you and/or the storyteller can log in and edit responses and add captions to the photos, though some online reviews have mentioned the editing process can be finicky. 

Extra books can be ordered, as follows:

  • $39: Black and white interior, up to 480 pages
  • $79: Color books, up to 300 pages
  • $99: Color books above 300 pages, up to 480 pages

If you purchase multiple subscription packages, you can opt to blend multiple family members’ stories into one book.

A package is $99 for a year, with domestic shipping included.

Founded by Nick Baum to capture his father’s stories, Storyworth is independent and family-owned, and has been in business for over a decade. 

Storyworth is best suited for a loved one who is comfortable with technology, in good enough health to read on-screen prompts and reply on their own, and eager enough to overcome procrastination or inertia and respond to a weekly email.

You know your relatives best. Will they feel like this is homework to slog through or an opportunity to shine?

Because stories are captured in print form (even with photos), they lack the vividness of platforms with audio and/or video. However, history tells us that print books will always be accessible, while digital A/V formats quickly become obsolete.

My Life In a Book

A similar biographical approach is offered by My Life in a Book, with questions selected from a database (though you can create your own questions to reflect the uniqueness of your relatives’ experiences).

Prompts come to your recipient via email, and replies are returned similarly, though there is a voice-to-text option, which allows someone to narrate stories directly into the online system.

Additionally, unlike the weekly flow of Storyworth, My Life in a Book allows you to customize the frequency of the arrival of the questions. Chatty Cathy can get them faster; Silent Sam can be asked less often.

This platform has a more structured biographical approach, with themes for the books:

  • Preserving Memories fits the theme of tracking the lives of parents and grandparents
  • Baby’s First Moments preserves important memories for new parents
  • The Story of Us helps couples track their lives together
  • I’m Writing a Book About You lets you create a book for and about a special loved one

My Life in a Book offers collaborative editing, so both the storyteller and any family members with access can help edit responses and even add photographs. You can also get real-time notifications to update you when your loved one has responded.

Users have input into the final book, including selecting from a variety of cover designs, choosing from a palette of color themes, and choosing different cover font text (but not interior fonts). Depending on the selected style, you may either select a pre-designed image or use a custom photo.

My Life in a Book is also $99, and shipping of books is free domestically and to Canada, UK, Australia, and New Zealand; there are shipping fees to other countries. Upgrades (at additional cost) include audiobook versions, additional print copies, and gift boxes for print books.

Remento

Remento is a worth considering if your loved one might feel more comfortable narrating a story rather than typing it.

There are still weekly prompts (which can include user-provided photo prompts), but the storyteller speaks the response into the system using a smartphone or computer; there are no logins or downloads, and reviewers report that it only requires a few clicks to get started.

Remento records and transcribes the recordings into stories printed as hardcover books.

Additionally, the books are printed with QR codes, which, when scanned, play the original recording used to write the chapters. Thus, future generations not only get the book, but get to hear the voice of the storyteller (at least as long as Remento is in business).

Remento uses artificial intelligence. Once the narration is recorded, you get to choose your preferred writing style (first-person, third-person, or transcript). From there, Remento’s Speech-to-Story™ AI technology turns your storyteller’s voice into a polished, edited written narrative. You can also customize the book’s title, color, and cover photo.

Remento is currently priced at $99, for which you get unlimited prompts and recordings, unlimited collaborators, and one premium, color-printed book. (If you subscribe to their mailing list at the bottom of the front page and are willing to get updates and notifications for sales and giveaways, you get $10 off.)

Remento is a little more focused on the journey (involving the whole family in encouraging responses to the prompts) than the destination (creating a book). All authorized family members can collaborate, watch the recordings as they’re submitted, send reactions to what’s been created (thereby providing the family storyteller with positive feedback), and select new prompts for future use. 

As with the above options, your loved one will still need to keep up with prompts to get value, but the easy audio interface may make the experience more inviting than having to reply in writing.

Getting reactions on each uploaded story may be a positive experience (like getting a thumbs-up “like” on Facebook) or might be distracting and yield self-consciousness. 

MULTIMEDIA PLATFORMS FOR PRESERVING FAMILY HISTORY

Books are fabulous, and your great-great-great-great grandchildren will probably be able to read text, as long as it’s not written in cursive. But if you want your family’s memories to come alive, and you want your own grandchildren to feel like they really knew your grandparents, there’s no substitute for audio and video.

StoryCorps

StoryCorps is a grand-daddy (or grand-mommy) of preserving family legacies, dating back to 2003, but it comes at it from a different perspective from most other platforms.

StoryCorps is a nonprofit project founded by a public radio producer, committed to the notion that we all have important stories to tell and that ALL of our stories matter. StoryCorps mission is to “help us believe in each other by illuminating the humanity and possibility in us all — one story at a time.” 

I have a lump in my throat just reading that!

StoryCorps has a collection of more than 700,000 stories, the largest archive of its kind. Rather than creating a recorded family history for just generations of your people, you can create a story for future generations of people all over. 

You have a few options for creating stories:

  • Record with StoryCorps’ self-directed tools. If you can get in the same room with your loved one, use the StoryCorps App. Use my prompts from last week’s post, invent your own, or use StoryCorps’ prompts — then ask away. Alternatively, if your loved ones are elsewhere, whether across the city or across the world, you can record stories together via your web browsers using StoryCorps Connect. Either way, you can preserve your conversations using StoryCorps DIY resources.
  • Alternatively, you and a loved one can record a conversation at one of the StoryCorps recording sites with the help of a facilitator. This adds a nice professional layer to the question-and-answer experience and may help your loved one feel more inspired. At the end of the session you get a recording of your interview and a copy is sent to the American Folklife Center at the Library of Congress. Talk about legacy! 
    • StoryCorps Mobile Tours — Each year for the last 15 years, StoryCorps has been going on a nationwide mobile tour. As I was writing last week’s post, I just happened to learn that they’re just up the road from me in Knoxville, TN, through the end of the month!
    • StoryCorps Atlanta Booth — The StoryCorps facility at the Atlanta History Center has recorded and preserved thousands of conversations since 2013. If you’re in or near Atlanta, book an appointment to “interview” your loved one in person or even virtually, by phone. (They can feel like they’re on NPR, being interviewed by Terry Gross or Mary Louise Kelly!)
    • Military Voices Initiative — This program provides a way for service members, veterans, and military families across America to honor and listen to their loved one’s stories. Book an appointment to preserve their memories (and your questions) in person or virtually at one of their Military Voices Initiative stops.

Some segments may even air on NPR, and I’ve seen beautiful StoryCorps personal histories set to animated video on StoryCorps’ TikTok channel. In fact, the following video prompted this part of the post series.

For more stories, see StoryCorps’s archive and YouTube page.

StoryCorps is free to all users.

Obviously, StoryCorps isn’t the right option for capturing an entire lifetime of memories, let alone the stories of all of your loved ones. However, the professionalism of the production experience may inspire your family members who may be dubious about having something to say, or who are shy about sharing their stories, to open up a bit. Consider StoryCorps as a way to delight in the storytelling experience and use it as an on-ramp for refreshing memories.

STORII

Storii recognizes that not everyone is going to be comfortable with typing their stories or even clicking around on an app or website. It’s designed for Great-Grandpa, who grunts at computers and cell phones whenever he sees them in public. (And for folks who, for whatever reason, have difficulty with technology.)

Storii uses actual phone calls to collect memories. Unless Great-Grandpa predates Alexander Graham Bell inventing the telephone in 1876, I think you’re safe.

Set up an account profile (in Storii’s iOS or Android app) for your loved ones to receive phone calls, whether on a cell phone or landline; alternatively, they can call in. (No smartphone or internet is required.)

Next, choose prompting questions from more than 1000 life story questions in their database (broken down into guiding categories like life, family, religion, career, or legacy), and/or craft some of your own.

Schedule up to three automated incoming calls per week at a time you know is good for your loved one, or arrange for them to call in to record their responses. Storii records and transcribes the calls, and adds them to your profile.

Record interactive responses. You and other family members can listen to the recordings and respond with audio, video, photo, and text responses.

Access the recordings as audiobooks or downloadable PDF books. Recordings can be shared with other family members by secure links or via emails. 

If you think your storytellers won’t be at ease if they’re “surprised” by a question (even on a scheduled call), there are a few options.

They (or you) can log in to their Storii profile to see all upcoming questions (and remove, re-order, or add custom questions). If your loved ones don’t have (or don’t want to use) internet, and aren’t keen on getting you involved, they can call in to Storii at any time to hear their next upcoming question.

They can also just hang up after they hear the question on the scheduled call, and Storii will keep asking the same question until it’s either answered or skipped.

Storii’s pricing is $9.99/month or $99/year.


We have just scratched the surface of the DIY options and formal platforms for capturing, organizing, and preserving your family’s stories. But Paper Doll has one more trick up her sleeve. Next week, we’ll close out this series with AI-assisted platforms and apps for creating those family legacies. See you next time!

Posted on: October 14th, 2024 by Julie Bestry | 18 Comments

It’s hard to believe that we’re in the final stretch of the year; next month will be Thanksgiving, with the various winter holidays coming up right behind. It may be a joyous time spent with family or one marked by an empty seat at the table, a time of sharing new and old stories and, sometimes, grieving the questions un-asked and stories never told.

Over the next two posts, we’re going to look at ways of gathering and preserving your family stories so that future generations will have no regrets about what they’ve missed.

PAPER DOLL’S FAMILY HISTORY (AND FICTION)

Paper Doll is naturally curious. I have annoyed Paper Mommy (both as a child and as an adult) by insistently begging for tales. “Tell me a story about your grandparents that I haven’t already heard!” or “Tell me about when you were in school!” I urge my mother, to her frustration. She retorts, “I tell you things when I remember them. I can’t call up stories at the drop of a hat!”

As someone who is practically built out of words and memories, I can’t fathom it. Ask me about my first day of kindergarten, or my first date (an extremely embarrassing skating story everyone somehow remembers clearly) or the day I bought my car, and I can recite it as if it happened thirty minutes ago.

My family finds this annoying.

I find the lack of stories annoying. I want a complete biography, with footnotes, of my mother’s life — every conversation and experience I missed from the day she was born until I was a toddler, I want filled in. And the ones I know by heart, I still want to hear her tell them over and over again, complete with accents and narrative flourishes. 

My favorites? The time in her nursery school education class where the miniature turtle went missing after the toddlers left, but (after a length search) was found in the back of a teeny toy dump truck. The time when my great-grandmother, who ran terrified of a dog chasing her from the streetcar and hid on the floor of the closet during thunderstorms, nonetheless ascended a ladder and climbed in a window when she was locked out of the house. (That’s my mother’s Bubbe on the far right, below.)


I know how my mother’s father came to America. He, his father, and his brother set out from home in Poland so his brother could take a boat to America, but (as you likely learned in Social Studies), people with diseases of the eye could not be admitted. (It’s an imprecise analogy, but imagine your nine-year-old’s pinkeye caused your family to be turned away at Disney World!) My great-uncle’s suitcase was thrust into my grandfather’s hands, and the teenager set off for America.

I’ve heard a few stories about my Poppy, some surely apocryphal. (Only many decades later did we start to doubt the tale of his job unloading cargo on the docks: a burlap bag of chocolate burs open, upon which he and his fellow worker filled their pockets with chocolate and ran away. Um, did chocolate ever come wrapped in nothing but burlap?)

Other stories were also questionable, such as when he told of a man running a food cart being asked for a hot dog. The cart only served fish, so the cart owner gave the man a fish sandwich, and the man was heard saying it was the best-tasting hot dog he’d ever had! (Years later, my grandmother, feeding my toddler uncle, urged him to eat the yummy hot dog he’d been requesting. It was a soft-boiled egg. Perhaps my Poppy’s story was the catalyst?)

Still,  there are verifiable stories. My grandfather bought part ownership of a decommissioned battleship as scrap metal, and later owned an apartment complex he named after my sister. A friend researching genealogy found a Depression-era news article about him being robbed of of hundreds of dollars cash (because he didn’t believe in banks) but was not destitute because he’d also hidden money in his socks.

And once, my mother exited a downtown summer camp reunion luncheon to find her father — a Jewish man from Poland — at the head of Buffalo’s St. Patrick’s Day parade! 

And yet, we know nothing of his life before he came to America except his mother was tall and that his father was, circa 1910, the captain of the town’s fire brigade. When my maternal grandparents were visiting in the mid-1970s, my grandfather slipped on the Buffalo ice and went to the hospital. Fed up with the pesky questions demanded by the hospital, my grandmother snapped when the nurse wanted my grandfather’s mother’s name, and made up a random name that sounded shtetl-appropriate.

Paper Doll with Poppy, circa 1968 or 1969 (The booklet we’re “reading” says it “will tell you how you can become a Computer Programmer.”)

As I described in The Great Mesozoic Law Office Purge of 2015: A Professional Organizer’s Family Tale, it was only when I closed down my father’s law office that I connected with his cousin and learned that my paternal grandfather, whom I always imagined to have grown up in vague immigrant-era poverty, was decidedly more Upstairs than Downstairs.

Indeed, until recently I knew nothing of my father’s father’s family, and have been fascinated by what my genealogist friend’s have found. I didn’t even know my great-grandfather’s name before reading this obituary, let alone that he owned a hardware and tinsmithing store. (When was the last time you heard about “tinsmithing?”)

I only knew of two of my grandfather’s sisters; two others plus a brother were surprises to me. Nor had I learned that my grandfather’s brother became a Broadway performer and impresario! Why was I never told these stories? My father was more interested in his future than his family’s past, I suppose. 

Speaking of my father, he was a clotheshorse and chronically disorganized. So, I was amused to find this post, referencing my Great Uncle Mike “Harry” Bestry:

Damon Runyon wrote in Short Takes, for example, that Harry Bestry owns or owned “3,000 Charvet neckties, which is more than Charvet has now, 75 suits of clothes by an expensive tailor, 75 pairs of shoes, each pair made to order and nicely treed, and hats and shirts and overcoats and sweaters in similar profusion.” He added that a friend of Bestry once reported one could barely get into the man’s apartment “because of the amount of wearing apparel stashed away on the premises.”

There’s something odd about knowing that the person who created Guys & Dolls wrote about my relative. Odder still that this could absolutely have been a description of my own father.

When I was home in June, helping downsize and declutter the family basement, I found a scrapbook my father’s first wife made of their trip to New England in 1951 and a few after that. His bride’s careful penmanship next to each piece of memorabilia detailed not only their trip, but the era. On the same page, she extolled the virtues of a restaurant meal but also noted the antisemitism of the hotelier announcing that the hotel — at which my father and she (both Jewish) had been welcomed — was restricted. No Jews allowed. (They departed before nightfall.)

[If you’re unfamiliar with this era in American history, you might want to see the Gregory Peck film based on the Laura Z. Hobson novel, Gentleman’s Agreement, in which Peck plays a journalist who goes undercover as a Jewish man to explore post-War antisemitism.]

As I reviewed the scrapbook, I absorbed the details of each crumbling page which had been lovingly assembled over seventy years ago by a woman who died perhaps sixty years ago. I was fascinated by the notations of someone to whom I had only a tangential relationship, narrating weeks in the life of someone with whom I shared half my DNA.

Of course, family history comes with world history. I was fascinated by the prices on the menus.

At Keeler’s State Street in Albany (established 1864), a whole baby pheasant with sides of lima beans and wild rice could be had for $3.50, with desserts from 30 to 60 cents. (Eat up quickly! Parking was twenty-five cents an hour!)

Meanwhile, New Orleans’ Restaurant Antoine (founded 1840, and which still exists) cost them a prettier penny. It was a multi-page menu, but my focus was on the eye-popping price of $7 for chateaubriande! Splurge further: $1.25 for a Crêpe Suzette for dessert.

WHY CAPTURE YOUR FAMILY HISTORY?

This is all to say that if you aren’t inclined to ask, and if your relatives aren’t inclined to tell, it can be difficult to create any sense of family legacy, either for yourself for for generations that come after.

In her excellent book, What’s a Photo Without the Story?: How to Create Your Family Legacy, my friend and colleague Hazel Thornton details why you might want to gather your stories and those of your family and your ancestors. At the start of the book, she explains that doing so will:

  • Give depth and meaning to your photos.
  • Make history come alive!
  • Preserve family legends  (rumored or proven).
  • Give children a sense of belonging and help them feel more secure.
  • Make us feel connected to our families , and to the world around us.
  • Help us better understand our families, and ourselves.
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For more on specialists like Hazel, take a peek at Paper Doll Interviews the Genealogy Organizers

HOW TO SET THE STAGE FOR ASKING FAMILY HISTORY QUESTIONS

In some families, older relatives may feel frustrated and put on the spot if they feel they’re being interviewed, while others might enjoy the spotlight.

Only you know what your relatives would prefer, but it may help warm up the interest (and the memory) to start with questions that develop more naturally, rather than seeming as though they’re being interrogated.

Share an activity together

Whether you are setting the table for Thanksgiving or the High Holidays, there’s a ritual to preparing food and setting the stage for a family meal. That’s a great opportunity to use the ebb and flow of the activity to tease out the stories of your mother’s or grandmother’s life, whether it was during the Great Depression or the 1980s.

Ask: Who was at your holiday table? Which relatives did the cooking? Did everyone follow traditional gender roles? What foods did you always have? What was the rest of the family doing while the meal was being prepared? Was it a formal or informal experience? Did everyone get dressed up? Was there a grown-up table and a kid’s table?

If you’re attending (or even just watching) a ball game, use those 7th inning stretches or longer commercial breaks to warm up the conversation. On a family vacation? Ask about the trips they might have taken in their youth. 

You may know (or think you know) bits and pieces of a family story, so start there and be open to being corrected.

Go on a “road trip” whether by car or foot

Whether you’re going over the river and through the woods by car to a relative’s house or just taking an amble through the neighborhood to enjoy the changing of the leaves (and walk off a tryptophan-heavy turkey dinner), being in motion has a few advantages when you’re trying to prompt memories.

First, sometimes it’s easier for people to recall and share memories when they don’t need to make eye contact. As the two of you face forward, either while strolling or driving along, you can ask direct questions without them feeling like they are the center of awkward attention. (Of course, some relatives like to be center stage to spin a yarn; experiment until you figure out what each one prefers.) 

Additionally, when you’re walking, the motion keeps the blood flowing, which may keep the conversation flowing as well!

Driving around the “old neighborhood,” whether it was a decade or half a century ago, can prompt stories. On various trips home, Paper Mommy and I have driven to various of the homes she lived when she was a teen or young bride, and it always prompts interesting (and funny) stories.

Share your own stories and seek comparisons

It may help to bring up a story of your own, or one you’ve heard. If someone you know recently got engaged, for example, you could talk about that experience and ask how it differed for them. 

What was the proposal like? How did the parents on both sides feel? Who was in the wedding party? Was it rushed because someone was headed off to war, or planned in detail? Were there bridezillas in the family history?

Similarly, talking to your relatives about school, about finding their first jobs or setting up their first homes, about having children, about long separations or special occasions — all of these stories may be more easily prompted when you tell your own stories, first. Sometimes, people feel like they have no tales to tell until they can compare and contrast with another’s experiences.

Use photos or physical props, perhaps as part of the downsizing process

Eighty percent of our family photos were taken by my father between the mid-1960s and about 1980; there’s not a lot from prior to then. Later, I started taking pictures with my mother’s 1960’s era Brownie Instamatic (the kind with the square flash cubes you snapped into the top). I thought I’d seen them all, but on my most recent trip home, I came across a stash of photos I’d never seen before.

A little worse for wear, my mother’s 8th grade graduation photo from 1949 was an amazing time capsule. Starting in the front row and going left to right, and then moving back row-by-row, I asked my mom about the people in her class. Understandably, many had been forgotten, but names and anecdotes started to arise, and I even knew a few of the people in the photo but only as adults, many years later.

Use the opportunity of preserving/scanning old photos to start asking questions about who the people were, and how they fit into the family stories.

Similarly, as you help relatives downsize or streamline their homes, ask about the history of pieces of furniture, decor, heirlooms, and memorabilia you come across

WHAT TO ASK YOUR PARENTS OR GRANDPARENTS

You’ll have your own ideas of what’s important to know and ask, but if you’re stuck, use these prompts to get you started.

Ancestors and Relatives

You might start by asking about the generations that came before. They may assume you know stories about relatives you vaguely, barely know (or don’t know at all).

  • How did their parents (or grandparents on either side) meet?
  • Where did their families live when they were born? Did other family members live with them?
  • How did they come to live where they did — either how did they come to North America, or to the various cities where they’ve lived and settled down?
  • What did their parents do for a living? — My paternal grandfather was in a business partnership with his brother-in-law; they sold tailors’ notions. My maternal great-grandfather was a baker, and the part of his obituary that notes that he “specialized in pumpernickel and bagel” always makes me smile.

  • How many children did they have? (If their stories predate the mid-20th century, you might ask how many children survived. My grandmother was one of six daughters, besting even Tevye’s five in Fiddler on the Roof, but sadly one died in the early 1930s, leaving a bereft fiancé.) 
  • Did they have any fun nicknames? (Two of my great-aunts had “boyish” nicknames; Miriam was Mickey and Laura was Larry.)
  • What were each of them known for? Did they have any interesting skills or talents?
  • What stories do they have about extended family members? (My mother’s first cousin, Sandy Konikoff — and yes, I’ve forgotten again if that makes him my first cousin once removed or my second cousin — is a famous drummer. He was a session drummer on albums like Joe Cocker’s Mad Dogs and Englishmen and played gigs with Bob Dylan in the mid-1960s. That’s him, below, on the far right.) 

Childhoods

  • Where did they go to school? Were they good at school? 
  • Do they have a favorite teacher? One(s) they despised? (Paper Mommy had a teacher who had a mean nickname for my mom. It’s probably been 75 years, but even now we don’t think kindly of that woman; meanwhile, I am still intrigued that my mother took Industrial Arts in the 1950s (from a teacher missing a few fingers).)
  • How did they get to school?
  • Did they each lunch at school or go home at lunchtime? (Lunch was not served at my mother’s grammar school, and imagining her bundling up and shlepping home in the snow for lunch prepared by her Bubbe — while her mom was Rosie the Riveter at the airplane factory — and then trudging back to school again fascinates me. It was a far cry from my mom’s daily trips to ferry me to and from school and the orthodontist and everywhere else in her Chevy station wagon.)
  • Did they wear uniforms?
  • Did they have extracurricular activities?
  • Did they have to work after school?
  • Who were their best friends? What did they do together?
  • Were they good kids? Did they get in trouble?
  • Did their family take vacations? Where? What’s their most memorable family vacation?
  • What was the financial situation like? Did they have any awareness of how much money their family had?
  • Did they get an allowance? How much? What did they spend it on?
  • Did you have to do chores?
  • Did they have their own bedroom or share it? What was that experience like?
  • What big historical events do they recall living through? (You can always fall back on “What do you recall about World War II?” Where were they when JFK or MLK or RFK was killed? Future generations will ask about 9/11 or January 6th.)
  • How far did they go in school?
  • If they went to college, ask them to tell you all about their college experiences. Ask about where they lived and with whom, what classes they took (and why).

Romances

  • Were they allowed to date? Did their parents set any particular rules about dating?
  • Who was their first crush? First date? First kiss?
  • Who broke their heart? (Paper Mommy is blasé about how many proposals she got, but tells lively tales about the bad ex-boyfriends. Most intriguing? The ex who sent her a dozen long-stemmed roses with a card that read, “May you prick your fingers on every thorn.” Some guys just can’t handle rejection!)
  • To whom did they propose or from whom did they receive proposals?
  • Do they have any romantic regrets? Who was the one who got away?
  • How did they know they’d found the right person (if they did)?
  • What advice do they have based on their experiences?
  • How did they meet your other parent (grandparent)

Careers and Adulthoods

  • What did they envision wanting to be when they grew up? Did they end up doing that?
  • What was their first real job? Do they remember what they got paid?
  • Were they ever in the military? Were they drafted?
  • What were their dreams? Which did they achieve? What do they still want to do?
  • What did they imagine the world would be like when they were older?

Whatever questions you ask, be prepared for the questions to meander into unanticipated territory.

LOOK BEYOND BLOOD RELATIVES

About a decade ago, while visiting my mom, I had a sudden urge to know more about how our dear family friend Jennie, much like an aunt to me, had met and married her late husband. Dave was a delightful teddy bear of a guy — similarly ever-present when I was little — and I asked if my mother and I could come over and have her tell me the story.

Jennie was surprised, but happy to share her lovely WWII-era story of romance. A soldier, visiting his girl and her friends, brought along his fellow GIs. Fresh from the shower, her hair was in curlers when Dave first met Jennie, and he seemed to pay little attention. Indeed, upon their meeting the next day, he didn’t even recognize her…but he fell in love.

(I hadn’t yet mastered taking a photo of a photo without getting a blob of flash. Nonetheless, don’t Dave and Jennie look like a promotional photo from a post-War film?)

Jennie passed away just a few years ago at the age of 97. While she wasn’t family by blood, she was my Tooth Fairy (Paper Mommy couldn’t bear those wiggly teeth) and even just a few years ago was the source of some fabulous phone conversations about Grey’s Anatomy. (She agreed that Alex would never have left Jo.) 

Sometimes, your family legacy extends beyond the genealogy chart.


Obviously these are not one-and-done conversations, but hopefully the foregoing has given you some great ideas for how you might start your journey into collecting memories and family history.

Asking questions is just the first step. Securing the answers for future generations may require a different type of effort. Certainly, you can record these conversations as an audio note or video on your phone, or you may choose to take advantage of a wide variety of apps and services designed for the purpose.

Next time, we’ll look at technology, from simple recording to AI-assisted efforts, for preserving your family history.

Posted on: July 15th, 2024 by Julie Bestry | 12 Comments

Let’s talk about photos.

No, not the 4th of July selfies where you look gloriously happy. I’m not even talking about digital photos at all, but prints.

If you’ve only ever taken photos with a phone, did you know that’s only been possible since 1999? Babies born the week the iPhone was invented are about to be seniors in high school. And before then, there were digital cameras, but really only since the 1990s.

For most of photographic history, photos were printed on paper. (And yes, if you’ve got a headache thinking that I even need to explain this, I feel your pain, fellow oldster.) This means that many of our houses are filled with envelopes and boxes and albums of print photos, some of which aren’t very good.

DIGITAL VS. ANALOG PHOTOS: WHY IT’S HARD TO DISCARD ONE AND NOT THE OTHER

You may be wondering what the big deal is. If you’ve only (or mainly) got digital photos, you’re probably happy to let them sit there on your phone or in cloud backup. Maybe you make slide shows to display on a digital photo frame or create photo books, but they probably aren’t bothering you.

People enjoy their digital photos because we’re all used to immediately deleting bad shots.  Mom is squinting into the sun or our midriffs look bulge-y? Hit that trash can icon! We’re generally comfortable with deleting items from our photo stream.

And yet, as I’ve seen time and again with friends and clients, the prospect of throwing out any print photo seems to make people wince.

We're generally comfortable with deleting items from our photo stream, but the prospect of throwing out a print photo seems to make people wince. Share on X

People second-guess themselves when faced with a photo that resembles nothing so much as 99% thumb with a blurry background.

Recently, a client and I flipped through a stack of his late father’s photos from the 1950s. They ranged from high school dance snapshots to Korean-era war era Army training. All were shot in black-and-white, and while several were fairly crisp and well-lit, many were blurry, and either washed out or too dark.

Client’s mystery photo circa 1956

This one was not only impossible to identify (boxes? filing cabinets? Is that Mr. Potato Head?). His father, who’d meticulously noted the participants in most photos, had just written, “Beats me” on the reverse.

The reverse of the mystery photo: “Beats Me”

For six decades, this print stayed in the stack, sandwiched between personally and historically relevant photos. Why do we do this?

Maybe it’s because we’re completists. We have the negatives and we worry that if we throw out the print, the numbers won’t match up, and someone, some day, will be upset by the imbalance. 

Perhaps it’s because we don’t trust our own judgment. Compared to the high quality photography we’re capable of now, old shots are pretty poor. We’ve got thirty-seven identical photos of the lilac bush in the corner of the front yard from 1978. We’re sure they’re useless. But what if we’re wrong? What if these shots are artistic? What if we discard the one that’s actually the best?

Fearing our own taste (or lack thereof) we keep bad prints, even though we wouldn’t  hesitate to prune these from our photo streams right after snapping them.

Or maybe it’s just because analog things feel more real to us than digital things? Thus, the loss of the tangible seems real, whereas the digital even doesn’t seem real in the first place, so letting go doesn’t bother us.

If I make the decision to give away a hardcover because I know I’ll never read it again, I often feel disconcerted, even though this is what I do professionally. When a borrowed library ebook automatically gets returned (unread or even only partially read), I just shrug. There’s no distress. They’re just not real to me. I suspect for some of us, it’s the same with digital photos. But prints?

HOW TO ORGANIZE THE PRINT PHOTOS YOU DO WANT: A CHEAT SHEET

Some print photos are like a warm hug.

Paper Doll and big sister, spring 1968

Handling an embarrassment of print photo riches is a labor of love. You must:

  • Separate the wheat from the chaff and eliminate what you don’t want. (See next section.)
  • Sort photos, whether chronologically or by event types (birthdays, holidays, etc.) or themes.
  • Determine how you’ll store print photos:
    • Photo Albums — Unlike the bulky flip albums of the sixties or the sticky “magnetic” albums of the 1980s, today’s experts recommend albums with acid-free, lignin-free pages to prevent photos from yellowing or deteriorating, and photo corners or sleeves to hold the print photos in place without any adhesive touching them.
    • Photo Boxes — Step up from shoe boxes and seek out acid-free, lignin-free photo boxes that store the photos vertically (and safely), with labeled dividers and indexes to keep prints organized and categorized. 
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    • Archival Storage Envelopes and Sleeves — For safe, long-term storage, select archival-quality polypropylene, polyethylene, or polyester sleeves and archival envelopes to create additional protection within the storage boxes or albums you use.
    • Don’t make the mistake of keeping negatives with prints. If you don’t have a digital backup of your favorite photos, your negatives are your backups. If your photos were damaged by humidity, heat, predation, menacing toddlers, or other dangers, wouldn’t you want the negatives somewhere safe so you could reproduce the pictures?
  • Safeguard print photos — Whichever of the above options you choose, remember to:
    • Choose climate-controlled storage — Storage print photos in a cool, dry environment, and away from potential predation by insects or “critters.” Avoid unfinished garages and basements, the place where, too many people stick their print photo collection: out of sight, out of mind, and out of luck.
    • Think about hidden sources of moisture. — What’s behind the closets or cabinets where you store your photo collections? If pipes to bathrooms, kitchens, or laundry rooms run through those walls, a burst pipe could destroy decades of family photographic history
  • Digitize some portion of your photo collection — Whether you decide to keep some or all of your prints, and whether you DIY or use photo organizing software, scan digital copies of the photos that mean the most to you and your family (and maintain backups via some combination of cloud storage, external hard drives, or other external media.) 
  • Display beloved photos. There isn’t enough wall space in your home to display every picture you own. You’ll have to select favorite prints. Whatever single-photo or multi-picture frames, you’ll want:
    • UV-protective glass shields your photos from direct sunlight, which would cause prints to fade
    • Acid-free matting ensures your photos are protected from the damaging effects of acid on prints. 

GET EXPERT HELP DOWNSIZING, ORGANIZING, AND STORING PHOTOS

I’m a Certified Professional Organizer®, and I sometimes work with clients to help them reduce the excess in their analog and digital photo collections, offering an unbiased, discerning eye. 

I also help facilitate digitizing their photos by matchmaking them with my excellent NAPO-Georgia colleagues Jiffy Page of Pixorium and David McDonough of Modern Image Atlanta. (Pixorium focuses on helping preserve family history through digitizing photos and creating story books, while Modern Image Atlanta keys in on digital conversion of personal and business photos and documents.) 

I’ve also helped clients set up digital photo frames. Due to my years-long background with one client’s family photos, I even recently created a 50th anniversary digital slide show spanning almost 75 years of the husband and wife’s time on earth and with one another.

However, I’m not a photo organizing specialist. If I have any sort of complicated photo-related client issue, I’ll seek the assistance of one my specialist colleagues, like:

Andi Willis of Good Life Photo Solutions

Isabelle Dervaux of Isabelle Dervaux Family Photo Curator

Laurie Neumann of The Innovative Organizer

You can find professional organizers who specialize in organizing photos through the search directory at the National Association of Productivity and Organizing Professionals (NAPO) website. 

Additionally, the The Photo Managers (formerly the Association of Personal Photo Organizers (APPO)) is a stellar source for finding professionals who can help you downsize your photo collection, organize the pictures, and best display and share them. Check out their blog.

For those inclined to organize family photos on their own, avail yourself of books like:

Photo Organizing Made Easy: Going from Overwhelmed to Overjoyed by Cathi Nelson (founder of The Photo Managers)

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What’s a Photo Without the Story: How to Create Your Family Legacy by Hazel Thornton (beloved friend of the blog)

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Declutter Your Photo Life: Curating, Preserving, Organizing, and Sharing Your Photos by Adam Pratt

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What if, after going through all of your photos, you still have too many “beats me” shots or “OK, but I just don’t care” photos?

WHAT TO DO WITH THE PHOTO PRINTS YOU DON’T WANT

The concept of “unwanted” photographs is complex.

After all, there’s a huge difference between a photo requiring you to squint to see whether it’s soup or a clogged drain vs. a picture of you with an abusive former partner. There’s a huge chasm between a blurry shot of the side of your neighbor’s car and a photo of unidentified party revelers.

Let’s start with what to do with print photos you don’t exposed and those you think nobody else would want.

Discard Unwanted Print Photos

I get it if that the idea freaks you out. I’m not saying to toss a good photo of Grandma into the trash along with the potato peels.

But all your blurry prints? The photos where you can’t identify a single human being, or pet, or location? A shot of the carpet you almost bought in 1972 but didn’t? The picture of your house after a blizzard that looks like every picture of every blizzard since you’ve been alive?

Where was this? Who are these people? 

Are you having trouble getting rid of “worthless” photos? Here’s a neat trick. Take the print photo and snap a digital photo of it with your phone. Now, look at the digital shot. If you’d just taken that today, or yesterday, or last week, and were clearing out your photo stream, would you be inclined to keep the digital shot?

If you wouldn’t keep the digital version, let go of the print version. (Sometimes it helps to go through the process with a less sentimental friend, or your professional organizer.)

Photos that represent nothing and are meaningful to nobody can be tossed. Yes, really.

Shred Sensitive Print Photos

This is the go-to if you have a photo you no longer want, but also wouldn’t want strangers to get their hands on it

I know what you’re thinking, and that does includes naughty photos. (I suspect that such photos became MUCH more common after the birth of digital photography.) But that’s not the only category you might want to shred.

Some people — and not just celebrities — would shred blurry or unsatisfactory print photos of their children to keep strangers from handling them. 

You might also come across photos where you (or a loved one) doesn’t look great. Maybe it’s weight. Maybe it’s a bad haircut. Perhaps it was during a time or heartache or recovering from a long illness (or treatment of one). It’s perfectly OK to let go of photos that make you (or someone else) feel bad. To keep an insensitive person (or, paparazzi) from “rescuing” such photos from the trash, shred them first.

Discarding and shredding covers photos you don’t want out in the world, but what about photos you just have no need or desire, but you bear no antipathy towards them?

Give The Print Photos To Someone Who Will Value Them

If you don’t want a photo, but there’s nothing inherently “wrong” with it (however you define that), give it away:

  • Send prints to the person in the shots — How delighted someone might be to know you came across a fun photo of them from years ago and wanted to share it! Turn it into a postcard or pop it into an envelope.
  • Share the photo(s) with the family archivist — Does someone in your family serve this role officially? Perhaps you’ve got a distant cousin who would be charmed by shots of other cousins or great-greats? Just because they don’t excite you, future relatives might someday be pleased to have these photos in the family.
  • Stick them on the company bulletin board  — Chances are good that your current or former workplace has an unofficial historian. Even if you barely remember who the people in the print photos may be  — maybe you were a summer intern thirty years ago? — someone at ACME might be thrilled to include shots in a company newsletter, history wall, or annual report. (Know anyone who has worked at the National Institutes of Health? Their NIH Stetten Museum is collecting photo donations!)

Donate Your Print Photos for Posterity

You might be wondering — if you don’t want a photo, why would anyone else?

The answer is, a lot of people, organizations, and projects. The key is the content of photos. 

Years ago, I helped an author organize her book research. One day, we took a “field trip” to look at some items that she’d dug out of storage. We found an envelope filled with photos from the 1940s. The author’s father had fought in WWII and took photos of the liberation of concentration camps. After some discussion, we called a nearby Jewish Cultural Center and set up and appointment for her to meet with the director. Eventually, she donated the photos, which they used in a Holocaust memorial exhibit and then forwarded them to the United States Holocaust Memorial Museum in Washington, DC.

In another example, a client had photos, programs, and dance cards from mid-20th-century dances at an all-Black high school. The school no longer exists, but someone pointed us toward the high school sorority that sponsored the dance. The nearest local chapter appreciated the offer of photos, but lacked the space or personnel to handle them. However, they referred us to the national headquarters where the items were archived and displayed.

Photo contents will dictate possibilities. Talk with friends (or a professional organizer) to get ideas as to who may benefit from — and be delighted by — photos in your possession. Here are a handful of ideas, and I welcome you adding more in the comments section:

Libraries

Many library systems have local history or genealogy sections and welcome donations of old photographs, especially if they are geographically relevant. 

Museums and Local Historical Societies

Local, regional, and national museums might be interested in photographs that depict historical events, places, or notable figures. Your local historical society (or one local to where a photo was taken) might be thrilled to preserve local history through your your prints.

Genealogical Societies

These organizations often accept photographs that could be useful to others researching family histories. The Society of American Archivists has an article, Donating Your Personal or Family Records to a Repository, which may help spark your imagination.

Universities and Colleges

Was your grandmother one of the first women to attend a particular college after it went co-ed? Perhaps your great-uncle played on a sports team at his university. If you’ve got photos that have clearly identifiable landmarks from a particular university, particularly if it’s in good condition and from a fairly bygone era, the university’s archivist or college historian might find the pictures useful for an exhibition or collection.

The same goes for anything at a college or university related to an event or organization. Got a photo of the marching band from 1972 performing at the Macy’s Thanksgiving Parade or a theater department’s production in 1956? They may love it! When I’m long gone, perhaps the Cornell University International Living Center might enjoy access to a photo of the graduates of the class of 1989 lined up in the Flag Room.

Paper Doll and fellow Class of 1989 Cornell ILC’ers

Content need not be university-specific. If your alma mater or any other institute of higher learning has history or anthropology departments, they may accept photograph donations for research purposes.

Government Archives

Local, regional, state or national archives may be interested in photographs that have historical significance. Obviously it’s best if you have context (diaries, notes on the reverse of the print photo), but if your print looks like it shows a significant event, see if you can share it.

Military and Veteran’s Organizations, VFW Posts, and Military Museums

Starting in the late 1930s, camera equipment became much smaller and more popular. American GIs took a lot of snapshots during World War II, the Korean Conflict, and the Vietnam War. If you’ve got family members who were veterans, you likely have print photos.

If you have any context or clarifying information and from what military division or post they came, don’t hesitate to see if there’s interest from your local VFW post, or check the donations policiesof groups linked below:

Greek Organizations

We tend to think of Greek fraternities and sororities as being college entities, but as my client’s story above noted, there were Greek organizations in high schools from the late 1800s through the mid 1970s. Here’s Paper Mommy and sorority sisters at a dance, circa 1953.

Special Interest Groups

Groups focused on specific themes (e.g., military history, railroads, architecture, Elvis) might find your photographs valuable.  

Don’t assume only big city topics are of interest. Were your parents (or grandparents) or their siblings active in 4H Clubs or local cooperative extension services? Their photos may be perfect for an organization’s website or educational archives.

The National Wildlife Federation

Do you have photos of North American wildlife or wild places? The National Wildlife Federation is eager to accept donations of photos and photo usage rights to help raise funds for conservation.

(This probably isn’t the kind of wild life they’re seeking, but Paper Doll is an organizer and child of concrete, not a wildlife photographer.) 

Online Projects

Websites dedicated to preserving history, such as the Digital Public Library of America (DLPA) (supporting education, scholarly research, and family research) or the Library of Congress’s digital collections, might accept copies of your prints for digital purposes. They probably won’t care about your eighth birthday party unless someone (else) significant attended, but if individuals in your family photos relate to significant events (or lived through significant eras), your contribution might be valuable.

The Photo Vault is an online project with the following mission:

Our ultimate mission is to preserve photographic history around the world for future generations….It is our mission to digitize and record lost, forgotten and otherwise discarded photographs for years to come. Our efforts are focused on preserving old negatives, developing old film, digitizing photos, postcards, journals and old letters, preserving and conserving them, and creating a record of the people, places, events and activities of our human race. After all, it’s our story!

Non-profit Organizations

Non-profits focusing on preservation, history, or culture might be generally interested in your photographs; if family members volunteered for these organizations, they may want them for organizational archives. 

Authors, Bloggers, and Influencers

Do you have photos related to a favorite author or blogger’s sphere of influence? Do you follow a YouTuber or TikTok star who uses interesting photos for the backgrounds of their videos? For instance, an influencer who talks about wedding fashions might find this photo of my great-aunt’s late-1920s wedding intriguing. 

(No, Paper Mommy isn’t tossing the print; this is just an example.)

How to Donate Photos

Obviously, you’re not going to just package up these photos and drop them on the doorstep of an organization.

First, contact a representative through email or by phone to describe the contents and context of the photographs you possess.

Next, ask if they are accepting donations. If they’re at a distance, offer to digitize and send a handful of photos to help them identify what you have.

If they’re unable to use your photos, inquire as to whether their parent or sibling organizations, or some expert they know, might find the photos useful.

Donating your unwanted photos ensures they will be wanted, preserved, appreciated, and accessible for future generations.

Posted on: January 1st, 2024 by Julie Bestry | 13 Comments

Happy New Year! Happy GO Month!

January is Get Organized & Be Productive (GO) Month, an annual initiative sponsored by the National Association of Productivity & Organizing Professionals (NAPO). We professional organizers and productivity experts celebrate how NAPO members work to improve the lives of our clients and audiences by helping create environments that support productivity, health, and well-being. What better way to start the year than creating systems and skills, spaces and attitudes — all to foster a better way of living?!

To start GO Month, today’s I’m echoing Gretchen Rubin’s 24 for ’24 theme that I mentioned recently, and offering you 24 ways to move yourself toward a more organized and productive life in 2024. There are 23 weekdays in January this year, so if you’re feeling aspirational and want to conquer all of these, you can even take the weekends off as the last item is a thinking task rather than a doing task.

I broke these organizing and productivity achievements down by category, but there’s no particular order in which you need to approach them, and certainly you don’t need to accomplish every one on the list, in January or even all year. Jump in and get started — some only take a few minutes.

PUT LAST YEAR AWAY

1) Make many happy returns! 

Did you know that shoppers will return $173 billion in merchandise by the end of January? Chances are good that you (or someone for whom you oversee such things) got gifts that need to be returned.

Don’t put it off. The longer you wait, the more clutter will build up in your space, and the more likely you will be to suffer clutter-blindness until the return period has expired. Most stores have extended return policies during the holidays, but they can range upward from 30, depending on whether you have a gift receipt.

The Krazy Coupon Lady blog reviews the 2024 return deadlines for major retailers. She notes that you’ll get your refunds faster by returning items to the brick & mortar stores rather than shipping them back. You’ll also save money, because some online retailers charge a restocking fee

2) Purge your holiday cards.

While tangible greeting are getting fewer and farther between, you probably still got a stack. Reread them one last time, and then LET THEM GO. 

Did Hallmark or American Greetings do the heavy lifting, and the senders just signed their names? Toss them into the recycling bin. Paper Doll‘s grants you permission to only save cards with messages that are personal or resonant.

If they don’t make you cry, laugh, or go, “Ohhhhh,” don’t let them turn into the clutter you and your professional organizer will have to toss out years from now when you’re trying to downsize to a smaller home! It’s a holiday message, not a historical document; you don’t transcribe your holiday phone conversations and keep them forever, right?

The same goes for photos of other people’s families. You don’t have to be the curator of the museum of other people’s family history; let them do that.

3) Update your contacts.

Before you toss those cards, check the return addresses on the envelopes and update the information in your own contacts app, spreadsheet, or address book.

Next, delete the entries for people you’ll never contact again — that ex (who belongs in the past), that boss who used to call you about work stuff on weekends (ditto), people who are no longer in your life, and those who are no longer on this mortal coil.

If you don’t recognize the name of someone in your contacts, Google them or check LinkedIn (is it your mom’s doctor? your mechanic?) and if you still don’t know who it is, you’re obviously not going to be calling or texting them. Worst case scenario, if they text you, you can type back, “New phone, who dis?”

BOX UP YOUR INBOXES

4) Delete (most of) your old voicemails.

How often do you return a call only to hear, “The voicemail box is full and is not accepting messages. Please try again later.” When someone calls you and requests you call them back but their voicemail is full, it’s frustrating because it makes more labor for you.

Do you assume that it’s a cell phone and text them? (I believe texting strangers without permission is a breach of etiquette.) Plan to call back later? Assume that they’ll see the missed call and get back to you, starting another round of phone tag? ARGH!

Dial in to your voicemail and start deleting. Save phone numbers for anyone you’ll need to contact and log anything you may need to follow up on. But unless you’re saving a voicemail for legal purposes or because you can see yourself sitting in an airport, listening to a loved one’s message over and over (cue sappy rom-com music), delete old voicemails.

If you’ve got a landline, clear that voicemail. If you’ve still got an answering machine, how’s the weather in 1997? Yeah, delete old messages.

Smith.ai has a great blog post on how to download important voicemails (from a wide variety of phone platforms) to an audio file. Stop cluttering your voicemail inbox!

5) Clear Your Email Inboxes

Start by sorting your inbox by sender and deleting anything that’s advertising or old newsletters. If you haven’t acted on it by now, free yourself from inbox clutter! Delete! Then conquer email threads, like about picking meeting times (especially if those meetings were in the past).

Photo by 84 Video on Unsplash

Take a few minutes at the end of each day to delete a chunk of old emails. To try a bolder approach, check out a classic Paper Doll post from 2009, A Different Kind of Bankruptcy, on how to declare email bankruptcy.

6) Purge all of your other tangible and digital inboxes.

Evernote has a default inbox; if you don’t designate into which folder a saved note should go, your note goes somewhere like Paper Doll‘s Default Folder. Lots of your note-taking and other project apps have default storage that serves as holding pens. Read through what you’ve collected — sort by date and focus on the recent items first — and either file in the right folders or hit delete! 

Walk around your house or office and find all the places you tend to plop paper down. Get it in one pile. (Set aside anything you’ll absolutely need in the next few days to safeguard it.) Take 10 minutes a day to purge, sort, and file away those random pieces of paper so that you always know where they are.

HIT THE PAPER TRAIL

7) Embrace being a VIP about your VIPs.

You need your Very Important Papers for all sorts of Very Important Reasons. If the last few years have proven anything, it’s that life is unpredictable, so we need to find ways to make things as predictable and dependable as possible.

Yes, putting together essential paperwork isn’t fun. It’s boring. But you want it to be boring. The more boring your vital documents are, the more it means there will be no surprises for your loved ones in troubling times (like during and after an illness, after a death, while recovering possessions after a natural disaster) or even when you’re just trying to accomplish something like getting on an airplane.

Start with these posts, then make a list of any document you already have (and where it is), and another list of what you need to create, and plan meetings with your family and a trusted advisor to set things in motion.

How to Replace and Organize 7 Essential Government Documents

How to Create, Organize, and Safeguard 5 Essential Legal and Estate Documents

The Professor and Mary Ann: 8 Other Essential Documents You Need To Create

Paper Doll’s Ultimate Guide to Getting a Document Notarized

Paper Doll’s Ultimate Guide to Legally Changing Your Name

A New VIP: A Form You Didn’t Know You Needed

8) Create your tax prep folder now so you’ll be ready for April 15th.

Do you toss non-urgent mail on top of the microwave? Might those important 1099s and 1098s and 1095-A and W-2s get lost? Don’t lose deductions, pay more taxes, or get in trouble with the IRS!

By the end of January, you’ll start getting tax documents in the mail. Pop them in a folder in your financial files or in a dedicated holder like the Smead All-in-One Income Tax Organizer.

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Nothing will get lost and you’ll be able to see your accountant (or get into your tax prep software) sooner, saving time and money (in CPA dollar-hours and tax deductions).

SANITIZE WHAT YOU DIGITIZE

9) Delete the apps you never use.

Yes, really. This is even easier than donating possessions you never use, because you can always re-download the apps if you suddenly need them. 

Delete the apps you never use. This is even easier than donating or tossing possessions you never use, because you can always re-download the apps if you suddenly need them.  Share on X

Start with the apps you used the least often (or never). To see the last time you used an app on iOS (for iPhone or iPad), follow this path: Settings>General > iPhone (or iPad) Storage. There are a few different ways to check app usage on Android devices. If you haven’t used an app much, delete it. If you’ve used it TOO much, move the icon to a secondary screen so you’ll be less tempted by it.

10) Unsubscribe to all of those emails trying to sell you stuff.

In August, I bought one thing at Lane Bryant (prompted by my colleague Danielle Carney, who has impeccable taste), but generally, their clothing doesn’t fit me. When I clicked the unsubscribe link, it offered me an option of getting only one email a week. FIB!!! This holiday season, they sent me up to five emails a day!

A pair of eyeglass frames I liked from EyeBuyDirect was out of stock, so I added my name to a list to be notified if they returned to the inventory. In the month afterward, I got at least three emails a day. 

Type “unsubscribe” in your email’s search box and you’ll find newsletters and sales emails. Scroll to the bottom to find tiny links to their unsubscribe pages. Don’t be tempted by their scorned romantic partner act. Buy things when you need and want them, not when advertising (and that’s what this email is!) inveigles you to do it! You can always sign up again to get discount codes (and the unsubscribe after your purchase!

Buy things when you need and want them, not when advertising (and that's what this email is!) inveigles you to do it! You can always sign up again to get discount codes (and the unsubscribe after your purchase! Share on X

11) Close the browser tabs.

Your hard drive is exhausted by the oodles of tabs you’ve had open for days, weeks, months. Your phone is pooped, too.

Plan time to read your open browser tabs or store them (with a bookmark or in Evernote/OneNote/Notes). If you know you’ll never look at a stored link, why would you look at a perpetually open tab? Read it, or text the link to a friend who will read it and tell all about what you need to know.

And, honestly, close the tabs in your brain. Whether it takes therapy or a good vacation, let go of the ruminations and recriminations that haunted you last year. Ban brain clutter!

PERK UP YOUR PLANNING

12) Pick a planning system that works for you.

Are you a paper person? If you don’t have a planner that will make sure you honor all of your commitments, buy a planner today. Consider these three guidelines:

  • You need a month-at-a-glance view. Daily and weekly views don’t offer enough long-range details to let you plan your life over time.
  • You need enough space for you to write. Paper planners force people with messy/loopy handwriting to stay within limits but show vital details. Digital calendars tend to hide most of the details until you click through. (Will you always remember to click through?)
  • You need ONE planner for your business and personal appointments. If one calendar has your medical appointments and your kids’ schedules, and another has work obligations, you’ll never protect against recitals or games conflicting with your big presentation. (Yes, digital calendars like Google’s have an advantage; with one click, you can layer or remove different calendar views.)

Organizing your life starts with the ability to visualize your time. Stick with any method that works for you, but if digital has come up short for you, going analog will help you see the forest AND the trees. 

13) Update every detail in your planner for the entire year.

Filling in January isn’t enough. Assuming you’ll remember that you always have a specific meeting on the fourth Tuesday of the month is a recipe for disaster the first time you schedule something when you’re sleepy or cranky or ill.

  • Go through last year’s planner and copy over everything that recurs on the same dates (like birthdays and anniversaries).
  • Add in the things that happened last year and are already scheduled to happen again, but not on the same dates (like conferences, work retreats, mammograms, medical appointments, etc.).
  • Use last year’s calendar to prompt you to make a list of everything you need to schedule or add to your long-range tasks, like setting an sit-down with your CPA or scheduling medical appointments. 

14) Refresh your commitment to your planning system…daily.

If you’re so overwhelmed that you forget to check your planner (or to write down appointments in the first place), upgrade your accountability:

  • Set an alarm on your phone to ring at around 4:45 p.m. daily to remind you to check your calendar and tickler file for the next day and the coming week.

  • Have an assistant? Schedule time each day to review revised appointments and obligations.
  • Hold weekly family meetings to make sure every appointment and school pick-up is covered.
  • Schedule your next appointments before leaving anyplace you visit intermittently (dentist, massage therapist, hairdresser) — but only if you have your calendar with you. Otherwise, have them follow up. Never agree to any date without your planner nearby.

CONTROL YOUR MONEY, HONEY!

15) Wall off your wallet from clutter.

Clutter in your wallet keeps you from realizing how much money you’re really spending. It’s hard to be intentional if your wallet is full of old receipts, ATM slips, and gift cards you’ve forgotten you own.

Purge, then inventory everything you decide to keep in your wallet. Now gather info on your license, insurance cards, and debit/credit cards. Empty your wallet, and line up your cards in two columns. Either place them on your printer to scan/photo copy them or take a snapshot with your phone; be sure to flip each card over in the same position, and capture the backs. Password-protect the document and keep it safe and handy.

If you have to do multiple sets of columns stacks, you may have too much in your wallet. Consider keeping loyalty cards in your phone’s digital wallet (like Apple Pay) or use stores’ apps. You’ll be able to scan a QR code in lieu of a tangible card.

16) Cash in your coins.

Do you have piles of coins next to your bed, in a jar the laundry room, in your coat pockets, and at the bottom of your bag? It weighs you down (literally) and wastes financial potential. If you’ve got kids, let them roll the coins and take them to the bank, giving them a cut. (Make sure they wash their hands afterwards.) Or, take it to a Coinstar machine or a credit union that accepts counts coins for free.

Photo by Pixabay  

If you find foreign coins in your pile and you won’t be headed back to that local, donate them to UNICEF’s Change for Good program the next time you fly one of their partner airlines.

17) Get the big picture.

Let 2023 be the year you figure out what’s going on with your money. As your bills and statements come in, make a list of all of your credit cards, loans, and other debts, as well as their balances and interest rates. Seeing it in black and white in one place is the first step toward taking organizing your financial future.

PRESERVE YOUR LEGACY

18) Preserve and secure preserve your photos.

Do you have print photos that would be lost in case of a fire or flood because you don’t have the negatives (or store them with the photos)? Would digital photos on your phone be lost if your phone got smushed or stolen? You need backup!

Contact a NAPO member who specializes in organizing photos, or visit The Photo Managers to find experts who can help you safeguard your photo history.

And because I can’t speak highly enough of it, read What’s a Photo Without the Story? How to Create Your Family Legacy by my colleague Hazel Thornton.

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(See my review, here.)

19) Secure your digital assets and your digital legacy.

I know you don’t want to hear it — but you need to back things up. If your computer crashes (or an asteroid crashes through your roof and right onto your computer), you need to have backups of important stuff of work and life. First read this: 

Paper Doll’s Ultimate Stress-Free Backup Plan

If it stresses you out, reach out to a professional organizer who specializes in organizing technology who can walk you through each step.

That takes care of the info as long as you need to access it. But what if your loved ones need to access your digital assets after you’ve reached a higher plane of ascendancy? I’ve got you covered. 

Paper Doll Explains Digital Social Legacy Account Management

How to Create Your Apple & Google Legacy Contacts


So far, we’ve hit your paper, your money, your time, and your digital life. But what about YOU? Sometimes, the hardest part of getting organized and productive is getting out of our own way. 

20) Declare bankruptcy on clutter debt. 

Holding onto something just because you spent money on it, or because it was a gift, or because you feel guilty letting it go doesn’t make it any more valuable or useful; it just ends of costing you time (dusting or caring for it), space (that you could use for more important things), or money (spent on dry-cleaning or storage rental).

Holding onto something just because you spent money on it, or because it was a gift, or because you feel guilty letting it go doesn't make it any more valuable or useful; it just ends of costing you time, space, or money. Free up the… Share on X

Give yourself permission to declare bankruptcy on the “debt” of clothing that doesn’t fit, unread books and magazines, or charitable contribution requests that aren’t your vibe. Quit clubs you don’t enjoy. Resign from volunteer positions that don’t fulfill you. Whether it’s clutter in your space, schedule, or psyche, declare bankruptcy and move on!

21) Invite support and accountability.

It can be hard to ask for help, but nobody gets to the top of the mountain alone.

We aren’t just experts in organizing stuff, but in helping you figure out how best to organize your ways of thinking and living. As a Certified Professional Organizer®, I guide and support my clients as they surmount obstacles, make difficult decisions, and develop new skills and systems. 

22) Take care of yourself.

We’ve talked about the importance of taking breaks as short as 20 seconds and as long as vacations. Revisit Take a Break — How Breaks Improve Health and Productivity and Take a Break for Productivity — The International Perspective to get some ideas on how to prevent burnout.

Then check out The Good Trade‘s 99 Inexpensive Self-Care Ideas For Your New Year

23) Figure out what you want to do once you feel more organized and productive.

In Toss Old Socks, Pack Away 2023, and Adjust Your Attitude for 2024, I got you started on ways to do your annual review and figure out what you want your life to look like. I used Bing Image Creator to help me design a photo representing something I ultimately want — brunch in Tuscany!

These 99 Reflection Questions To Ask Yourself For Personal Growth (also from The Good Trade) range from daily self-checkins to incredible (and life-affirming) stretches. If you read only one (non-Paper Doll) reference in this post, let it be this one. 

24) Let go of the need to be perfect.

Being organized isn’t about aesthetics. Being productive isn’t about doing more things. It’s all about making life easier. 

Drop-kick the guilt and negative self-talk. Living rooms in home and garden magazines aren’t real — those rooms were specially designed and curated to look “perfect.” Supermodels on magazine covers are airbrushed and photoshopped. The colleague who got the corner office may have three week’s of unwashed dishes in their kitchen sinks, or might have stayed up all night to finish that presentation. Stop comparing your life to everyone else’s highlight reels.

I’m not a sports person. I call basketball “squeaky floor ball.” However, I’ve been fascinated by Giannis Antetokounmpo ever since I saw him interviewed on 60 Minutes. The wisdom this young man applies to sports is exactly how I hope you’ll think of your approach to getting organized and being more productive.

GO Month is about getting organized, step-by step. You have the rest of 2024 to work on staying organized.