Archive for ‘Digital’ Category
Paper Doll’s Manual Override – Part 3: Create & Organize A Digital Owner’s Manual Library
In our last two posts in this Manual Override series, Declutter and Organize Owner’s Manuals and Twelve Resources To Find An Owner’s Manual, we looked at how to get your paper manuals in order and access digital versions of them, whether yours are missing or you just prefer to go electronic for convenience or for environmental reasons.
Keeping all (or even most) of your owner’s manuals, installation instructions, and repair guides in digital form can also give you flexibility. Since we’re never very far from our computers and phones, we can access information about our possessions even when we’re nowhere near them.
Let’s say you and your siblings got your golf-loving grandfather a Bushnell Pro X-series Rangefinder to find the distance to a point on the green.
He’s hoping he’ll be using it soon for the first time, eager to show off his fancy-schmancy gadget to his buddies, but he can’t figure out the slope function. The manual is sitting on his kitchen table (much to Grandma’s chagrin) where he unboxed everything this morning. If he’s tech-savvy and has data on his phone, he might step into the clubhouse, Google the product, find the web page, navigate to the online manual, download it, and find what he needs in due time. Is Gramps techie? Well, if he is, be sure to share this three-part series with him. If not, read on.
With one call to you, you can access the manual, walk him through the instructions, and get him back out on the links. You’re now his favorite grandchild, and you can get back to work. But chances are this isn’t a one-time thing. What if you made sure that you had quick digital access to all of your manuals plus those for which your loved ones are likely to need tech support?
If your first thought was, “Great! That’ll save time!” but your second was, “Man, where am I going to keep all of these digital manuals?” then Paper Doll has you covered.
CREATE YOUR OWN DIGITAL MANUAL LIBRARY
Download a manual (in PDF form) as soon as you acquire a new appliance or gadget. Waiting until you need the manual to go spelunking the web will waste time at the very point you’re likely to be stressed and cranky. If you’re the main tech support for your kids, or your elderly parents or grandparents, download manuals sooner rather than later.
Some manuals will only require you to click on a “download” button, while others will display the manual as a web page. That’s fine if you want to bookmark the page and have all your devices’ browser bookmarks synced, but it’s a fairly unwieldy proposition. To download a manual from a web page as a PDF:
- Use File> Export to PDF or Print> Save as PDF (Mac)
- Use File> Print> Microsoft Print to PDF (Windows)
- Review this article for conversions to PDF (for iOS, Android, and Chrome OS)
Revise the file names for easy retrieval. Your operating system will likely default to naming the Rangefinder something like 201740_ProX2_GolfLRF_5LIM_EU_rev071217_web. I suspect Bushnell Rangefinder is going to be much easier to search the next time Gramps needs you.
Don’t print out entire manuals. Most people don’t read manuals from cover to cover. They fiddle around with what they know how to do, and when they run into obstacles, they seek out the section they need. So, if your instinct is to print pages for easier reading, at least save some of the trees. Chances are good that your problems involve very specific issues, like needing to know how to install a minuscule battery or set a timer, so printing out a 100-page manual is excessive. Print the page or two that you need and store that page with other print manuals, if you must.
Create a folder on your hard drive for storing manuals. If you already have a digital home maintenance folder on your hard drive, just create a sub-folder for the manuals. I encourage my clients to set download preferences so all downloads go directly to the desktop. It’s only messy for a moment, and it will be much easier to drag files, en masse, to the right folder than to try to move things from a Downloads folder.
Make subfolders for the different categories of manuals. Remember from our first post in the series, how we talked about having separate folders for manuals for kitchen appliances or household appliances? It works the same way digitally.
BACK UP YOUR MANUALS
- Back up your hard drive. For maximum safety, use the belt-and-suspenders approach, backing up to both a local drive (an external drive in your home) and to a cloud-based backup service, like my sanity-preserving Backblaze. (You know you should be backing up, but if this is something you never quite get around to doing, check out the guest post I wrote for Write.Publish.Sell on the topic, 9 Ways To Keep Your Writing Safe.)
- Make a flash drive for your manuals. In the era of the cloud, flash drives may seem pretty Old School to some of you (while others are wondering if that’s the same thing is as a “thumb drive,” and yes, it is, and I’m proud of you for asking). While flash drives may be less than flashy, they have their advantages. If your computer isn’t working, having the manual solely on your hard drive doesn’t help much. Keeping a back-up on a flash drive lets you borrow a laptop, run to the public library, or otherwise find a quick alternative. Flash drives take up little space and are ideal for when you’re visiting The Land That Time Forgot (homes with no Wi-Fi or cell signal).
Move your manuals folder to the cloud. Chances are good that if you’re reading an article about organizing a digital owner’s manual library, you’re not too afraid of the cloud. You probably have one or more cloud solutions you use for storing documents, and you love how keeping something in the cloud means that it will sync content across your devices. A few major cloud solutions are:
- Dropbox – Dropbox is my favorite cloud storage solution. I have it installed on my computer, iPad, and phone, and it’s where I keep any documents or photos I might need if I’m going to be away from my desktop. A basic account is free for 2 GB of storage (ample for just starting out); $9.99/month for 2 terabytes for a Plus account; and $16.58/month for 3 terabytes of storage. (There are also business accounts, so check all pricing options.) I mostly like that it’s intuitive and couldn’t be easier to use. Dropbox acts just like any other space on your computer, so you just drag any downloaded PDF into the folder you create for your manuals. Access anything in Dropbox via the app on your mobile devices or in your preferred web browser.
- Google Drive – If you already live and work in Gmail and Google Docs, Google Drive may be for you. A free account provides 15 GB of storage; the expanded Google One plans include $1.99/month for 100 GB, $2.99 for 200 GB, and $9.99/month gets you a terabyte. In case you heard that Google Drive went away, be assured that the service stayed put; it’s only the app that was discontinued in favor of a new version called Backup and Sync. (Google likes to confuse us.)
- OneDrive – If you use Microsoft 365, you probably already have (and use) OneDrive. Accounts range from free for 5GB of storage to $1.99/month for 50GB to a whopping 1 terabyte for $6.99/month. (There’s even a family plan for $9.99/month for up to 1 TB per person, per month, for up to six family members.) While Paper Doll finds OneDrive less intuitive than other options, Microsoft does offer a variety of support documents (hey, manuals!) for organizing your files.
- Evernote – Certainly Evernote is too robust to be considered a mere cloud storage service, whether you’re using a free,
Plus,Premium or Business subscription. I’ve spoken of the magic powers of Evernote on many occasions, since long before I became an Evernote Certified Consultant. But sure, drag and drop (or upload) a PDF from your desktop and you can access any manual from anywhere. (Read on for a special Evernote feature!)
INDEXING YOUR DIGITAL DOCUMENTS
Having digital manuals is only as good as your ability to find what you have. To that end (and to make it easier to know what manuals to toss when you recycle or donate an appliance), you need an index or inventory.
Basic Spreadsheet – If you have a small manual library, sorting your manuals by category or room and listing them in an Excel or Google spreadsheet is fairly easy. With Dropbox, for example, log into the web version, click “Share” for that document, and click “Create a link.” Enter the Dropbox URL for your PDF in the spreadsheet field that corresponds to that product’s manual.
Combined Manual Library and Inventory – Airtable is a secret weapon. If you could cross a spreadsheet with a robust database, add pretty pictures, and make it all easy, you’d be inventing Airtable. (And yes, writing a whole post about Airtable is definitely on Paper Doll‘s ToDo list.)
Using Airtable, you can build a sortable database in spreadsheet form, only instead of just putting in text, you can add photos, PDFs, links, and more, all with the click of a button. I created the following in under two minutes – adding labels, uploading some PDFs, and inputting starting information. I could have made it prettier, but the video above gives you a preview of those options.
I created fields for the product, the room/category, each item’s date of purchase, the PDF manual (see the photo preview?), and the purchase price, all of which is overkill for a manual database, but helpful for creating a household inventory for insurance purposes. Add one column for serial numbers, another for photos of the item in your home, and one for a snapshot of the receipt.
See the outlined field in the Manuals column, above? To add a document, photo, or any attachment, just click the plus sign to reveal the following menu.
Drag any file from your desktop, or click the sidebar to navigate to a file on your computer, any URL, or a file in any of your cloud accounts, from Dropbox, Box, Evernote, Google Drive, OneDrive, or GitHub. You can also click to take a photo, upload a photo from Flickr, Facebook, Instagram, or Google Photos; you can even pull an email from your Gmail account.
Use Evernote to store your manuals in the cloud and create a table of contents. Store your scanned or downloaded PDF manuals in an Evernote notebook called “Manuals” (or whatever you prefer). Tag each note appropriately: #manual #laundryroom #washer (for example).
An Evernote Table of Contents is just a note that contains a list of links to other notes; basically, an index to make it easier to find and click through to related notes, all from one place.
- Select multiple notes while holding down Cmd+click (Mac) or Ctrl+click (Windows).
- Select Create Table of Contents Note from the resulting menu. This automatically generates a new note with a list of individual links for each of the selected notes. Done!
- Alternatively, manually create a table of contents by copying the note links for individual notes and pasting them into a new or existing note. Add links to an already-created table of contents this way, too.
I hope this Manual Override series has given you the guidance you need to keep your manuals streamlined, organized, and accessible. For understanding the manuals, though, you’re on your own!
SciFi Ikea Manuals – CollegeHumor © 2011 Caldwell Tanner & Susanna Wolff
Paper Doll’s Manual Override – Part 2: Twelve Resources To Find An Owner’s Manual
Got instruction manuals? Organize them! Have too many paper manuals? Can’t find the manuals you need at all? Go digital!
As I detailed in the first post of this series, Manual Override – Part 1: Declutter and Organize Your Owner’s Manuals, if you’re missing a manual, your best bet is always to start with the manufacturer of your product. However, if your item is old, or the company no longer exists, hope is not lost. Any of a variety of online manual databases can come to your rescue.
GENERAL MANUALS
Some of these databases link directly to manufacturers’ sites, while others depend on members of an online community for scanning and uploading household, electronic, and other device manuals. You may be wondering about copyright – after all, don’t most manuals have copyright notices on them? That’s true, but manufacturers generally make manuals available at no charge to their consumers. In many nations outside of North America, it’s even a legally protected consumer right to have access to such manuals. So, with the exception of automobile repair manuals (a for-profit industry), most manufacturers allow the free uploading, downloading, and sharing of manuals for personal use. The next time you need help with an appliance, gadget, or doodad, check out these databases.
ManualsOnline provides free access to more than 700,000 product manuals in more than two dozen categories (only some of which are displayed below).
Click through individual categories or use the search box to find your specific product manual, and then print or open it as a PDF, and save to your hard drive or personal cloud. Seek troubleshooting and product support from the ManualsOnline community or browse previous answers to figure out why your thingamajig is doing that weird thing. It’s free to join and share your own expertise – you can sign in with your Facebook account or create your own login with your email address and a password. Share any manual directly from the site via email, Facebook, Twitter, or (yes, sigh) Google Plus, with one click.
ManualsOnline is ad-supported, so you will see sponsored listings to the right of, and below, your search areas.
ManualsLib.com has a collection of more than 2.7 million PDF-formatted manuals for 1.8 million products in 2000+ categories. Enter keywords in the search field to find your product, and the search results yield the manual name, description, size, and the number of pages. Opt to read the manual online, print one page or any/all of them, download it to your computer or save it to Dropbox or a similar cloud option. Share on social networks directly from a manual’s page, or add a comment for other readers to see.
ManualsLib is free to use, and there’s no registration required unless you want to bookmark a manual to your account. Just search, find, and download. And the site makes an interesting suggestion – in addition to accessing the installation, service, and owner’s manuals for the products you have, compare the manuals of similar products to help you decide which you want to purchase!
ManualsLib has targeted advertising, and rather than cluttering the web page, ads are embedded as a pre-cover page of each manual.
The Archive.Org’s Manual Library is yet another genius project from The Internet Archive, an international non-profit that seeks to digitize and provide “universal access to all knowledge.” If you’ve ever bookmarked a website only to find it no longer exists, you’ll appreciate how the Archive’s Wayback Machine has preserved more than 150 billion web pages. One of their lesser-known projects is the Manual Library, “a collection of manuals, instructions, walkthroughs and datasheets for a massive spectrum of items. Manuals covering electronic and mechanical products, instructions on mixing or blending items, and instruction sets for software and computer items are all included.”
Use the search box to find any of more than 90,000 manuals, or get lost for the better part of an afternoon in the sortable displays of 17,000+ hardware and software manuals, 500+ vending machine manuals, guides to making that John Deere tractor purr, and more. The true delight of the Archive.Org’s Manual Library, however, isn’t the useful manual options for what you own, but the quirky and unexpected manual collections, ranging from beekeeper supplies to Howitzer light tanks.
ManualsMania.com has a selection of more than 200,000 manuals. Start with a brand (from Acer to Krups, Apple to Sunbeam, and many in between) and then narrow your selection, or use the search box to enter keywords about your product.
There are on-screen previews for most products to keep you from clicking through to a similar, but inexact, description match.
Once you have the manual you want, click through and select the language option you prefer. For some products, you may find up to a dozen language versions, giving you the chance to practice your Czech while you learn about your new binkie’s features.
The database is free, requires no registration, and you can upload your own manuals to help further the pro-environmental cause of going digital. ManualsMania also has ads and a little less of a professional feel.
SafeManuals.com is a collaborative site. Access any of the PDF manuals in the database by typing keywords or model numbers into the search box. View any page of a given manual, or download the entire manual with a click. The file sizes are sometimes wonky – I was quoted 0 MB for a 196-page iPhone 6S manual, but the pages are all visible. You can also participate by uploading and sharing PDFs of any manuals you possess.
Strangely, manual pages are watermarked with the site’s URL, and ads sometimes appear on the bottom of the online version of the manuals, but not on the downloaded PDFs.
SafeManuals is an Estonian company accessible in English, Chinese, Dutch, French, German, Italian, Portuguese, Russian, and Spanish. The ads are run through the AdChoices network, so you’re more likely to see ads for sites you’ve visited recently (due to your computer’s cookies) than related products.
Retrevo is a shopping and review portal with a searchable database of more than a million product manuals. You can search by product category, like for cameras, video recorders, computers and peripherals, mobile phones, televisions, and a huge variety of consumer electronics and appliances.
Although most major brands, including Sony, Panasonic, Canon, General Electric, Dell, LG, Maytag, KitchenAid, and Nikon are represented, there are some glaringly absent brands, like Apple. However, there are some equally fun surprises, like manuals for LEGO.
Once you locate the product you want, the download buttons for manuals are embedded in the product sales and review pages, which are full of ads, making the aesthetics of the site somewhat to be desired, and you have to enter a CAPTCHA to access the download. Still, it’s a good stop if you’ve exhausted other sites and are still seeking the right manual.
The UsersManualGuide.com has a real bare-bones approach to finding the manuals you need. There’s no membership, no forum, and no personalized home page. There’s no easy way to even find out more about who put the site together, but there’s a charm to the gruff simplicity. (The site is available in English, French, German, and Romanian, an unusual combination of options.)
The list of manufacturers ranges from AEG to Zanussi (with plenty from Panasonic, Motorola, Samsung, Kenwood, Sharp, Casio, Yamaha, Philips, and Sanyo). However, once you click through, you will need to know your model number to search directly. Otherwise, you get a Not-Ready-for-Prime-Time search box and there are no product photo previews to help you along.
UsersManualGuide.com has a bounty of on-screen ads, and the products available can be hit-or-miss. I couldn’t locate a manual for my ancient Sony Dream Machine (even knowing it was model ICF-C5W).
GAMING MANUALS
ReplacementDocs bills itself as “the original web archive of game manuals” but looks more like a circa-1996 web forum. If you’ve decided to dust off that Atari 5250 you haven’t used in eons, or you’ve found a mint condition Apple ][ game collection at a garage sale but can’t figure out the settings sans manual, this site has what you need. (Don’t worry, there’s plenty of Nintendo manuals of all varieties, plus Wii, XBox and more.) Staff editors hand-edit all uploaded submissions to ensure quality. There’s a teeny bit of advertising, but it doesn’t interfere with readability or search functions.
Vimm’s Lair’s Manual Project offers a collection of more than 400 NES and SNES game manuals, as well as guides for other games, all available for viewing online or downloading in .vml or PDF format.
The Video Game Archaeologist also has a large collection of classic and newer video game manuals, designed to be viewable in your browser (rather than downloaded).
CAR MANUALS
There are two types of automobile manuals. First, there are the owner’s manuals you find in your glove compartment when you buy a new car (or hope to find there when you purchase a used car). Manufacturers provide these for guidance so you will take good care of your car and be a satisfied owner.
The second type of automobile manual is more extensive and filled with in-depth maintenance and repair advice. The companies that produce these guides hire mechanical experts and technical writers to create robust, high-quality manuals, covering everything from standard maintenance to popular repairs to in-depth servicing. Understandably, such companies charge for those products. Consequently, you will not find these manuals available for free, online or elsewhere.
If you’re planning to do any kind of DIY car repair beyond replacing your windshield wipers, consult manuals from two of the best-known companies: Haynes and Chilton. You’ll find that these manuals, once available only in print, are now also available for purchase in digital form. (Bear that in mind when you get to our next post in this series, so you can keep track of all the major manuals for your household’s automobiles.)
But, back to the first type of manual. If you’ve spilled coffee on your owner’s manual, your toddler crushed wet Cheerios into the binding, or your new-to-you vehicle arrived without a manual, go to the ultimate car source.
Edmund’s.com, best known for helping consumers identify the right used or new car for their needs, has a nifty chart with links to each auto manufacturer’s site for downloading digital car manuals. Although the page hasn’t been updated in a few years, the links to individual automobile company sites yield the pages you’ll need to find the official manual for your car. In most cases, the digital versions of the manuals are free; acquiring a paper copy will generally cost $25-$45.
The Manuals.co Project is a collaborative site run by car enthusiasts seeking to overcome the challenges related to the “difficulty, stress and complications we encountered when looking for documentation relating to our vehicles.” The team seeks to collect and make available “workshop manuals” for a wide variety of cars. From Alfa Romeo to Vauxhall, they have an impressive variety of manuals, though none for my 20-year-old (let’s say vintage) Saturn SL1. Select the make and model of the car you’re seeking, then click to find the PDF for the year of your vehicle. View or download it for free. No registration is necessary, and you can also upload manuals you’ve scanned to help expand the database.
DEALING WITH THE CLUTTER OF MANUAL PDFs
The big question is, what do you do with all of these digital manuals you acquire? Sure, sometimes it’s good enough to look up a manual online, read how to reset your whatchamacallit, and move on. But if you’d prefer to have a neatly organized digital archive, Paper Doll has you covered. Watch this space for the final post in this Manual Override series to final post in this Manual Override series to learn how to create your own organized digital manual library with an easily searchable database.
Justick by Smead: Vertical Organizing Powered By Balloon Magic
Remember the first time you ever saw someone rub a balloon on his head and then stick the balloon to the wall? You were perhaps four or five years old, and it probably seemed like magic. At some point you learned it was static electricity, but if you’re being honest, doesn’t it still seem like magic?
Well, Smead’s newest answer to solving paper clutter with vertical storage pretty much runs on balloon magic.
JUSTICK BY SMEAD ELECTRO BULLETIN BOARDS
Last year, at the NAPO2016 conference in Atlanta, we got a sneak preview of the Justick by Smead collection, but this year in Pittsburgh, we got our official introduction to their new display boards. We viewed a desktop copyholder, the kind of item you’d usually use for displaying documents to give you easy access while typing at your computer. But look more closely at the Justick — and take a moment to appreciate the adorable tot on the left, the daughter of Smead’s Associate Marketing Manager Leiann Thompson. (Paper Doll is sending a shout-out to Leiann, soon to welcome tot #2 into the world!)
Can you tell that there’s nothing holding the photos to the copyholder? The photos and doodads adhere to the Justick as if by magic. Rather than needing push-pins, glue, magnets, tape, or that sticky roly-poly stuff used to hang posters, Smead has developed an advanced type of bulletin board that allows you to organize things vertically — using nothing but the power of static electricity!
OK, officially, it’s electro-adhesion surface technology.
Justick’s technology keeps in place whatever you put on the board: photos, memorabilia, reminder notices, business cards, phone lists, illustrations, training material, etc., and does so vertically. And no, you don’t have to rub anything on your head to get it to stick.
The electrical energy behind the Justick boards is powered by four AA batteries, or you can use an optional AC adapter if you’d rather keep it plugged in. Justick products have modern aluminum frames and frameless styles, and there are a variety of display solutions within three main categories:
- Electro Bulletin Boards
- Dry-Erase Boards with Clear Overlays
- Commercial Communication Solutions
Justick Frameless Wall Strip Display
Start by hanging this simple, black, unobtrusive, 48″ W x 8″ H strip on your wall.
Next, grab anything you’d like to keep in front of your face, but off of your desk. Your toddler’s newest artwork? Up it goes. The business cards for the people you need to call this week? Display them in columns or rows. Birthday cards? Motivational photos of yoga positions? Whatever you’d like to see on your wall, without having to find studs, poke holes, or make anything sticky.
The Justick Frameless Wall Strip Display retails for $79.99 on Amazon, myOrganized.life and Office Depot.
Justick Frameless Desktop Organizer/Copyholder
Ever since the days of the typing pool, there has been a need to stand papers vertically while doing your typing. Invariably someone gives you a printout or handwritten document when you’d prefer an email or link to Evernote, and it’s up to you to get the information into digital form. Arraying a document vertically makes it easier to move your eye from the paper to the screen and back again vs. having to keep looking down at your desk.
The neato-keen thing about the Justick version is that you can stick multiple items on at once — so you can keep multiple ad hoc (documents, contracts, to-do lists, etc.) items and more permanent ones (cheat sheets, department codes, etc.) on the same page. Paper Doll tested this out — things really do stick where you put them and, unlike balloon-style static electric power, they do not start sliding down to the floor or desk as time goes on.
The Frameless Desktop Organizer/Copyholder is black, measures 8″ W x 11″ H and is priced at $34.99 at Amazon, myOrganized.life, and Office Depot.
Justick Frameless Mini Electro Bulletin Board
The “mini” bulletin board measures 16″ W x 24″ H, so it isn’t all that small except in comparison to its siblings, but it’s perfect for vertically displaying essential papers in homes and small offices.
The mini runs $69.99 at myOrganized.life and Amazon.
Justick also has three versions of their framed full-sized electro bulletin boards. The boards for all have modern black styling, and both the standard and premium framed versions are three feet wide by two feet high, suitable for larger home offices and small businesses. The larger premium version, four feet wide by three feet high, is more suitable for larger businesses with ample display space.
- Standard Aluminum Frame Electro Bulletin Board, 36″ W x 24″ H ($79.99 at myOrganized.life or Amazon)
- Premium Aluminum Frame Electro Bulletin Board Black, 36″ W x 24″ H ($119.99 at myOrganized.life or Amazon)
- Premium Aluminum Frame Electro Bulletin Board, 48″ W x 36″ H ($189.99 at Amazon or myOrganized.life), more suitable for office displays.
JUSTICK ELECTRO DRY-ERASE BOARDS WITH CLEAR OVERLAY
As discussed above, Justick provides an innovative alternative to a fussy French board in your home or corkboard in your office. But what about when you want a dry-erase board? Do you have wall space enough for both? Happily, you don’t need it, as Justick has also developed a combination electro-board with a clear dry-erase overlay, to serve both purposes.
As with the electro boards above, just install four AA batteries into the board, and the Justick electro surface technology transforms the surface from “zero adhesion” (that is, like any old “dumb wall”) into a powerful force field able to attract photos, papers, business cards, calendars, and memorabilia.
Use either dry-erase or wet-erase markers on your board to “write, display, and interact” with three times the benefit of a traditional board. The durable plastic overlay provides a clear, brilliant surface that Smead says won’t ghost or stain, creating a dynamic whiteboard experience with the utility of a bulletin board. However, as they say on the infomercials…
BUT WAIT, THERE’S MORE!
Smead has also developed Justick overlay board templates. Categories include:
- Education (for teaching addition, alphabet tracing, telling time, cursive writing, and more)
- Sports and Coaching (for teaching basketball, football, and hockey plays)
- Family Activities (daily calendar for activities)
- Home Management (grocery shopping planners, architectural design planning)
- Scheduling and Management (Gantt charts, goal tracking, sales reporting, weekly/monthly/yearly and project planners, and more)
- Medical Industry (hospital and clinic sign in/out, operating room schedules, patient information data for hospital rooms, etc.)
- Restaurant Management Industry (layouts for the day’s specials)
Got papers? Stick them up!
Got something you want to write or draw? Doodle it freehand or use a template! Get thee to it!
Whether you’re doing a presentation for your biggest client or teaching your child that “M” is for “Mommy” by moving a photo of yourself next to where you’re practicing the alphabet together, Justick has an option.
Justick Frameless Mini Dry-Erase Board with Clear Overlay
The Frameless Mini Dry-Erase Board comes in two versions, black or white, with a clear overlay. Both measure 16″ W x 24″ H and sell for $79.99 at Amazon and myOrganized.life.
Premium Aluminum Frame Dry-Erase Boards with Clear Overlays
If you want something on a grander scale, for your home, school, business, or medical office, Justick has four full-sized dry-erase options, all with the same electro surface adhesion technology and erasable properties, in either black or white in each of two sizes, measuring 36″ W x 24″ H or 48″ W x 36″ H.
- Premium Aluminum Frame Dry-Erase Board, Black with Clear Overlay, 36″ W x 36″ H ($179.99 at myOrganized.life or Amazon)
- Premium Aluminum Frame Dry-Erase Board, White with Clear Overlay, 36″ W x 36″ H ($179.99 at my Organized.life or, right now, $152.39 at Amazon)
- Premium Aluminum Frame Dry-Erase Board, Black with Clear Overlay, 48″ W x 36″ H ($229.99 at myOrganized.life or Amazon)
- Premium Aluminum Frame Dry-Erase Board, White with Clear Overlay, 48″ W x 36″ H ($229.99 at myOrganized.life or Amazon)
JUSTICK ELECTRO COMMERCIAL COMMUNICATION SOLUTIONS
In addition to home and office bulletin board and dry-erase solutions, Justick also has a line of commercial display products suitable for larger businesses, restaurants, hospitals, non-profits, and other locations.
3-Panel Table-Top Expo Display
Picture yourself at the fanciest, most grown-up version of a science fair and you have some sense of how this Justick 3-Panel Table-Top Expo display works. At 72″ W x 36″ H, it allows you to set up your displays for conferences, expos, and whatever corporate version of Show & Tell at which you need to make a big splash, without fear that breezes, un-sticky sticky tape or lost push-pins will cause trouble. It’s priced at $399.99 at myOrganized.life (or $391.67 at Amazon) and can be carried securely in its own 36″ W x 27″ H nylon carrying bag ($99.99).
Lobby and Promotional Stands
Justick also makes a wide variety of lobby and promotional stands. They are all black with aluminum frames and have electro surface technology, but you can choose from standard or dry-erase versions for the lobby stands, and choose among single- and double-sided for the promotional stands, as well as a dry-erase version.
- Lobby Stand with Justick Electro Surface Technology, 24″ W x 36″ H ($249.99 at myOrganized.life or Amazon)
- Dry-Erase Lobby Stand with Clear Overlay, 24″ W x 36″ H, with Justick Electro Surface Technology ($299 at myOrganized.life and Amazon)
- Promo Stand Single Side, 24″ W x 36″ H, with Justick Electro Surface Technology ($350 at myOrganized.life or $350 at Amazon)
- Promo Stand Double Side, 24″ W x 36″ H, with Justick Electro Surface Technology ($375 at myOrganized.life or Amazon)
- Dry-Erase Promo Stand with Clear Overlay, 24″ W x 36″ H, with Justick Electro Surface Technology ($375 at myOrganized.life or Amazon)
Certainly, some of the higher-end Justick products are more than one would need in a home or small office, and I’d like to see some technology for making the wall-affixed products even easier to display. (Hmm, how about a partnership between Smead’s Justick and 3M’s Command brand of hooks and adhesives?) I’d also love to see some colorful options for the smaller items for use in dorm rooms.
So, why are these Justick products so intriguing?
First, it’s the balloon magic. The ability to make your papers and photos adhere to a vertical surface without having to rummage through your desk for thumbtacks or tape is an organizational advantage.
Second, for the dry-erase versions, it’s advantageous to be able to mix (temporary) storage and dynamic writing.
Third, it’s VERTICAL. As this blog has referenced previously, vertical storage is fabulous when your area is small, when your workspace is awkwardly laid out, and when you want to avoid building up clutter.
- Paper Doll Adjusts the Vertical Hold: Space-Saving File Solutions
- New Smead Organized Up Folders Stand At Attention
- Upright Expansion: Pendaflex® Vertical Reinforced Expanding Wallets and Files
- Up Filer: A New Vertical Filing Solution
- NAPO2014: Our Friends at Smead Are on the Up and Up!
Of course, vertical clutter isn’t completely impossible — I’m sure you’ve seen refrigerator doors with long-forgotten appointment card reminders, overdue notices, and invitations to events that have long-since past — all layered over one another until the door is almost double its original thickness. So, it’s still important to cull and purge your papers on an ongoing basis, whether they’re lying down or standing up.
Don’t you just love balloon magic?
Photo of Bella+Balloon, courtesy of Pat David is licensed under Creative Commons 2.0
The Pareto Principle, the Internet of Things, and Paper: A Printer to Make You Smile
Do you hate your printer? OK, hate is a strong word, but let’s talk.
My first printer, a noisy dot-matrix Imagewriter II, was part of my first Mac purchase in December 1985. It had a sleek white housing, took continuous-form feed (or fan-fold) paper (which, at the time, we likened to paper towels), and took black ink only. It had a few simple lights and buttons that didn’t require reading a manual to understand. It was sleek, did what it was told, and aside from being incredibly heavy, fit well with my student life requirements.
I’ve had a few printers in the past three decades, but none as pleasing as that Imagewriter II. Epsons and Canons and HPs, oh my! They’ve frozen, their drivers have mysteriously failed, and they have crankily refused to print with black ink when the cyan (that’s yellow, y’know) was not tippy-top. My current printer, since it was about six months old, refuses to print unless I unplug it from the power supply and plug it in again before printing. Every. Darn. Time.
You’d think there would have to be a better way! Well, one 27-year-old German industrial designer thought so, too.
PAPER
Ludwig Rensch had an idea. What if printers weren’t horrible, awful, frustrating pieces of technology that we depended upon for providing tangible representations of information, but were instead easy to use and nifty to gaze upon, and did what we needed?
His prototype? Paper: A Printer You Actually Want
In Rensch’s words:
Paper is a machine that can print, scan and copy in a pleasant way. It communicates its function, provides clear feedback and uses physical controls to operate the key functions with ease.
Seriously? No randomly blinking lights that are reminiscent of Morse Code but have no clear meaning?
No refusal to print in black and white unless three other color inks are full?
No ugly metal and plastic blob that makes your kitchen or living room feel industrial?
Well, that is a breath of fresh air.
THE BASICS
Instead of the black and grey boxes we’ve come to know, Rensch’s Paper is a brightly colored, lightweight, all-in-one printer/scanner/copier.
Imagine having a traditional flatbed printer or scanner but then turning it on its side. In lieu of a traditional stack of copy paper, Rensch’s Paper prints or copies to a continuous sheet (sans tractor-feed holes) on an upright paper roll with pages cut one slice at a time, much like Berg’s Little Printer, which I wrote about in Indulgences, Unitaskers and Paper Doll’s Take on the Little Printer.
Instead of black or grey plastic and metal that’s suited for office space, Rensch designed something that adds some quirky color. (Although Paper Doll, herself, has a lifelong history detesting the color orange, this blog will not hold that against Paper.)
The revised design makes it more compact, space-saving and mobile. There’s just one switch to select “scan” or “copy,” the LEDs let you know the status of Paper’s ink levels, and there’s a handle on top so you can pick it up at a moment’s notice without feeling like you’re carrying all your worldly possessions like in the closing scene from Fiddler on the Roof.
THE PRINCIPLES
As a professional organizer, I was delighted to see that Rensch developed the user interface to follow the Pareto Principle: 80% of your success comes from 20% of your effort. In organizing, we usually take that to mean that 80% of the time, we wear 20% of our clothes (wearing and washing, and storing them for easy access and wearing them again), while kids play with 20% of their toys, and so on. We focus on that to show how, when we discard some subset of the 80% were rarely use or touch, we regain space without regretting the loss of what we’ve donated or tossed.
Rensch says:
This is where the paradox of technology kicks in. Devices become incredibly complicated. Microwaves, Remote Controls, TVs, Cars, Ovens, Printers, Coffee Machines – they all have features that the majority of the owners never use. That is because they don’t know how or why, and they’re not willing to spend time and energy to learn how to use something. Especially in the days of streamlined services and apps, that make life so easy without instructions or efforts, it seems ridiculous that one has to read a user’s guide to heat up some food.
Rensch applied the Pareto Principle, considering the likelihood that 80% of the time, we only use 20% of the features of office appliances like printers, copiers, and scanners, so why create bulk and disarray with more than is needed? To achieve his goal, Rensch started at the beginning: he defined a printer’s key functions, analyzed the required procedures and simplified everything until he had created an easy-to-learn, simple-to-understand, aesthetically pleasing, and minimalistic product.
THE INTERNET OF THINGS…USED BY REGULAR PEOPLE
Rensch designed his Paper printer/scanner/copier as part of his graduate thesis Interacting with Things, which looked at how machines can be used more intuitively, and he asked three basic questions:
- Is it possible to transfer the quality of a digital user experience to an everyday object?
- Can we use physical feel to improve digital experiences?
- Are we able to make the information and the opportunities of the internet more tangible and experience them in physical things?
Then, he applied his concepts to three designs: Paper, PostPoster (an interactive graphical poster that uses a specialized conductive paint to generate sounds), and Musikbox 1188 and its app, a Bluetooth loudspeaker that lets you listen to music from your friend’s phone, tablet, or computer even if your friend (and her gadgets) are on the other side of the world.
The ever-expanding concept of the Internet of Things, upon which Rensch’s work is predicated, is key to understanding his designs. The Internet of Things, or IoT, is like where your Nest programmable thermostat or your “fridge of the future” can talk to your phone or computer and to one another to make your life more enjoyable. The thermostat can increase the A/C on a hot day so it’s just perfect when you walk in the door, but also send you an alert if your furnace is acting weird and the pipes might burst in winter. Meanwhile, your fridge can detect when you’re low on milk, your ingredients are about to expire, or you’re lacking what you need for the recipe you programmed in for Saturday — and then auto-order more groceries!
While most designers are eager for this Rise of the Machines and are welcoming our new programmable toaster overlords, the rare detractors are usually concerned with the security of IoT. Rensch, however, is more concerned about the humanity of it (per his thesis):
It’s the age of the smartphones. Like no other technology in the recent decades, they become part of our lives. Services offered in the internet allow us to do really complex stuff in no time, with no effort and in pleasant ways, for instant [sic] sell a bike to someone, find directions in foreign places and do business on the go. Static information that was bound in books and maps is now fluid and accessible from everywhere at everytime.
But these developments also must be viewed critically.
Even these miracle-machines have their down-sides. We all know people who are sunken into their Smartphone screens, absorbed by virtual worlds. And from time to time, we’ve been that person. All the Apps and Services are good and useful on their own, but to take care of everything only with our phones is distracting us from the outside world and our environment. Interactions with screens demand an enormous amount of concentration and leave the human motor functions and haptics unused.
Paper looks a lot like a throw-back to the days of mechanical buttons and dials, making use of the user’s fine motor skills to tune in the desired solution with basic physical controls and verify them with simple light signals. In that way, it reminded me of an old radio, where you turned the dial and when you hit upon an AM or FM station clearly, the tiny light would shine brightly.
Paper could work manually, only, but Rensch designed it to operate as an Internet of Things device — but better. According to Rensch, the device is meant to be seen as more of an “aesthetically pleasing creative tool that brings together the analog and digital worlds for transferring content from one to the other.”
Paper hasn’t left the virtual world behind. It can be operated via its own app on your mobile device or at a website in your computer’s browser.
To really appreciate the experience of using Paper, which to me, harkens back to my first experience with the design of Apple products, check out the video.
IN THE REAL WORLD
Of course, and I’m sure you expected this, there is sad news for those of us eager to try Paper out. You see, Paper is not-ready-for-prime-time because of the economics of the Office Supply Industrial Complex. Your frustrating HP or Epson is frustrating because it’s cheap, and it’s cheap because the companies know they can hook you with the low-price printer and weigh you down with printer ink made only for your style of printer, forcing you to come back time and again for a cyan you don’t really want or need.
Without Big Ink money to subsidize the development, manufacturing, and distribution of Rensch’s Paper, this pretty little thing won’t be on desks (or kitchen counters) anytime soon. We can only hope that the big guys will take Rensch’s approach under advisement, and give us a printer/scanner/copier we’d actually enjoy using.
NAPO 2015 Expo: Magically Organize Your Writing with the Equil® Smartpen 2
We professional organizers are pretty easy to intrigue, but hard to impress. We like novelty, and you can hear our oooohs and aahhhs across the ballroom floor at the NAPO Organizing Conference and Expo when a vendor lengthens a folder tab, come out with a poly version of a product formerly only available in paper, or builds a better hanging folder.
But as much as we appreciate novelty, we’re quick to note shortcomings as well. We’re dismissive of features we can’t see our clients actually needing, and we’re dubious of also-rans — the third or fourth or fifth practically identical copy of a product or app that doesn’t improve upon the original.
One of the products that caught Paper Doll‘s eye, and kept it focused, at this year’s Expo is a hybrid, bringing two separate but related processes together. In the past, we’ve focused on paper hybrid office products:
- An Organized Hybrid: The Evernote Smart Notebook By Moleskine
- From Paper to the Cloud: Ampad Shot Note
- It’s a Notebook! It’s a Whiteboard!: 3 Dry-Erase Notebook Innovations
In the above cases, we’ve looked at notebooks and notepads that work two ways. But what about a writing implement that can do double-duty?
Equil® SMARTPEN 2
Friend of the blog, Smead, is known primarily for paper-related office products (e.g., folders, organizers, dividers, folios, etc.), and we’ll get to the newest of them in an upcoming post. But recently, Smead has been acquiring interesting and useful tech and tech-ish products, like the MOS: Magnetic Organization System for cable and cord organizing, Stick N Find bluetooth trackers, and MOS Spring Cables for strong, tangle-free syncing, charging and playing audio.
The Equil® SMARTPEN 2 is the latest innovative acquisition, and it’s a doozy. What does it do? The SMARTPEN 2 lets you:
- Create handwritten notes, sketches and diagrams on real paper (whether that’s a fancy Moleskine or a cocktail napkin). But it can also be used as a stylus to write and draw on your iPad, which the company claims it does with superior accuracy. (Paper Doll‘s drawing skills would be a poor test of this acuity, I assure you.)
- Capture writing and doodlings and digitally transfer them to Windows, Mac, iOS and Android devices without scanning or snapping photos.
- Save, modify and share the digital version of your notes (so you’ve got the original paper version, suitable for framing on your wall or locking in your safe deposit box, and the digital — even modified — version in the cloud or on your devices.
- Oh, and that modification? It includes the ability to convert your handwriting into readable, searchable, editable printed text.
- Share via email, Facebook, Twitter, and other social media, or upload to the cloud for saving and sharing to Evernote, Dropbox and iCloud.
- Whatever you create with the Equil® SMARTPEN 2 syncs across all of your devices, so wherever you are, you’ll be able to create anew or access what you’ve already written.
THE BASIC ELEMENTS
The Equil® SMARTPEN 2 looks like an Apple product. It’s all white-on-white, and comes packaged in a streamlined charging cradle, a triangular base into which the two operational parts snap, and the case comes with a grey “wrap” (called a convenience case) similar to the iPad Smart Cover.
The Pen — This is a technology-“enabled” pen. That means it’s a real pen, on its own, and uses regular ballpoint ink cartridges. It’s pressure-sensitive, so it can capture every nuance of what you draw, and if you press heavily (and perhaps repeatedly), with insistence, the pen knows you’re doing the equivalent of bolding your text and SHOUTING with intensity.
In order to save the battery life, the pen goes to sleep if you don’t write for a while. One press of the small button atop the pen wakes it up, and that same button functions to alert the receiver to a “new page” (creating page breaks) and to let you go back and forth between saved pages of notes.
The charging cable includes one replacement ink cartridge.
The Receiver — At first glance, the 3″ W x 1/2″ H receiver device looks like a clip for a clipboard, and it fastens to the top of your notepad or paper in a similar manner. The pen and the receiver connect via magic (OK, infrared and radio frequency communication). The receiver determines the boundaries of the page and flashes a small red light to alert you when you’re getting too close to the top or the bottom edge of what it can detect.
As you write with the pen, the receiver device saves your notes in the built-in memory.
The receiver holds 10,000 pages of notes. When you reconnect your pen to your digital device, you automatically receive an alert about any new notes, which are ready to be imported.
You can digitize your notes in real time, but it doesn’t matter if you’re not connected to your phone or other device when you’re in creation mode. When you are ready, at the touch of the button on the top of the receiver, whatever you’ve created can be uploaded from the device and imported to your computer, phone, or tablet. (Not your fancy watch, though. At least, not yet.)
The pen and receiver are rechargeable, and the specs claim you can write or draw for eight hours between charges. Just pop both the pen and receiver into the USB-compatible charging cradle. (The receiver has a battery life indicator and a charging indicator, so you shouldn’t have any surprises.)
The SMARTPEN works with two free apps:
Equil Note — This app lets you save and organize any of the written notes you take with the SMARTPEN 2. Edit, enhance, and share them with friends and colleagues. Convert your handwriting to text for easy editing and sharing.
Equil Note has apps for iPhone, iPad, and Android mobile devices, as well as Mac and Windows for desktop use. It’s available in English, French, Spanish, German, Italian, Portuguese, Russian, Chinese (Simplified and Traditional), Japanese, and Korean.
Equil Sketch — The sketch app lets you draw with a finer degree of control, and includes digital options like multiple brush styles and layering. You can start a picture on paper, and finesse it on the screen.
Through the apps, you can digitally choose from a variety of colors and pen tips, and up to 600 levels of pressure sensitivity, and then add more text and/or photos, digitally. You can also tag your notes so you can search and locate your content quickly.
The Equil Sketch app is only available for iPhone, iPad and Android digital devices (not desktop), and is compatible with all of the same languages as Equil Note, except for Korean, Portuguese, and Russian.
PRICE
The Equil® SMARTPEN 2 retails for $169.95 from the Equil shop, or for about $149 from Amazon, Apple and Best Buy. Access to the apps is free with a purchase of the pen.
THE FINE PRINT
There’s glossy marketing, and then there’s the occasional factual balloon pop.
Although the press materials reference doodling on a napkin, and the pen can capture notes on paper as small as a sticky note, the official specs say that the recommended paper size is 250mm x 330mm (9.85″ x 13″) or smaller — that’s anything below Letter size (US standard) or A4 (UK standard) — and notes that things “may not work properly if the paper is too small for the receiver to clip on and may have writing recognition issues if the paper surface is rough. (i.e., cardboard).“ So, don’t plan to write on something the size of a postage stamp or your next summer camp care package.
Next, the Equil® SMARTPEN 2 communicates to your digital devices through bluetooth pairing — if you’ve ever used a bluetooth headset for your phone or a keyboard for your iPad, you know to prepare for some set-up time before you can get started. One note I found in the FAQ caused a slight pause: “Make sure to go through bluetooth pairing process each time you switch the devices you are using with Equil JOT.” It’s not entirely clear whether this means you have to pair the pen each time you switch from your tablet to your phone, or just the first time for each. FYI.
Finally, the SMARTPEN 2 measures 1/2″ around the thickest part of its triangular shape, slightly thicker than a traditional Sharpie. It tapers down as you get closer to the pressure-sensitive pen-tip. Still, if you’re used to a slender, rounded pen, the grip of this might take some practice for creating fine detail.
Take a look at the Equil® SMARTPEN 2 in action.
THE COMPETITION
The Equil® SMARTPEN 2 isn’t the first to combine writing on paper with writing on a digital device and making it all interactive. (Even the SMARTPEN 1, the first iteration, wasn’t exactly first.) The Livescribe Smart Pen series (including the newest Livescribe 3, the Sky WiFi, and Echo, and older iterations) was the first to break out in this area, and for many years, I would gush when techie colleagues would show off their Livescribes. The Livescribe pens also had an embedded audio recorder, so you could tap a portion of your notes to hear what was being said contemporaneously with whatever you wrote. Pretty grand!
But the SMARTPEN 2 continues to have one advantage over the various Livescribe versions that can’t be overlooked. You can use the Equil® SMARTPEN 2 with pretty much any type of paper or notebook, so you can stick to your preferred notebook style, but after all these years, the Livescribe options still require that you buy special digital paper notepads to work. Paper Doll doesn’t know about you, but while I’m occasionally willing to shell out for a truly exceptional gadget, having to buy pricey notepads just so the pen can work is a deal-breaker for me.
WHO IS IT FOR?
Obviously, not everyone needs a smart pen. If you’re fine with keeping handwritten notes and rarely need information in digital form, you can pass. If you spend your time sitting at a desk, fully Wi-Fi-enabled, or are good with the “thumby” thing, typing without a real keyboard, even when standing or walking, it may not be for you. The SMARTPEN 2 is ideal, however, for those who are on-the-go, often standing, or in rough-and-tumble surroundings. I’m thinking of my client who is usually up in a bucket truck, using his iPad to take notes but risking damage to his expensive gadget. Or camp counselors checking kids in for the summer and taking notes of parents’ special requests. Engineers and architects, working on-site. Community physicians and nurses who don’t have immediate access to electronic medical records and are taking notes on-the-fly.
With the handwriting recognition feature, particularly the ability to turn handwriting into text, and the ability to use regular paper, the Equil® SMARTPEN 2 is worth some attention.
I’d love to hear your thoughts.
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