Best Results Organizing

What time is it? (No, this isn’t a follow-up to my Does Anybody Really Know What Time It Is? 5 Strategies to Cope With Pandemic Time Dilation from May 2020, though that may be worth a visit — for all of us.)

It’s Back-to-School Time! (If you said “Howdy Doody Time,” thanks for playing our Boomer Edition!)

THE ASPIRATIONAL PROMISE OF NEW SCHOOL SUPPLIES

After almost 18 months of weirdness and boondoggles, kerfuffles and plague-related malarkey, time has little meaning. But really and truly, it’s back-to-school time. And reminders are everywhere. Leaving aside the specific anxieties of returning to school in this (oh, man, I’m going to say it) unprecedented era, the new school year (whether you’re 5 and entering kindergarten or 55 and going back to finish a degree) holds both panic and potential. We may joke about it, but this tweet holds so much truth!

kids went shopping for school supplies and I am pleased to report the pure, uncut optimism of a new trapper keeper in a kid’s hands for the upcoming school year “is going to finally change EVERYTHING and keep me organized for once!” is still alive and well

— Matt Haughey (@mathowie) August 14, 2021

Yes, friends, Mead is still making those Trapper Keepers, the basis for so many our searches for perfect organizing systems in adulthood. Be honest, if you could find something that reflected your personality and offered the flexibility a three-ring binder, hole-punched two-pocket folders, a clipboard, and a Velcro closure, wouldn’t you carry it? Or drive it? Or marry it? (Just me?)

Personally, I always liked those back-to-school days, at least the ones in August, a full month before we Western New Yorkers went back. (Here in the Southeast, kids have been back at school a few weeks in 90° heat. Oy.) August was prime aspirational time. It was the back-to-school issue of Seventeen Magazine, with everything wool and plaid and new.

Our schools didn’t provide lists of what was required for class until the first day of school, but that didn’t mean I was willing to wait. I loved this time of year, and dragged Paper Mommy into the void — I mean, into the school sales. And I vehemently insisted on getting everything all-new every year, even these:

(You know you had them. You know that you probably have no recollection of how to bisect an angle and probably couldn’t figure out what to do with either the compass or the protractor right now, short of making a circle and then cringing when the point of the compass went skittering across the table, making that screechy noise.)

But anyway, do as I say, not as I did. Better yet, do as my colleague Amy Slenker posited in her excellent blog post, 7 Easy Ways to Get Organized for Back to School when she noted, “June scissors work in August, right?” Right!

Of course, as adults, we know that motivation can come in all shapes and sizes, and when the idea of sitting at our desks bring misery, a new set of never-before-used file folders and a snazzy new planner can ramp up our enthusiasm. Also right!

Somewhere in between buying all new everything (even though some things never left your cubby between September and June) and using the same-old, same-old, there’s a sweet spot. So today, we’re just going to look at a few things that might make back-to-school for students of all ages just a little more colorfully delightful.

OPT FOR WHAT’S VIBRANT AND VERTICAL

There’s lots of research showing that color can impact mood. Greens are calming, while reds are stimulating. Studies show that blue “encourages intellectual activity, reason, and logical thought.” Yellow is associated with happy moods, self-esteem and playfulness. While fashion designers may occasionally opt for greys and blacks to convey sophistication, unless your student is a goth (are there still goths?) adding a little vibrancy and color can open up some opportunities, motivationally-speaking.

Color grabs our attention, conveys meaning, and clarifies boundaries. It also just makes us happy. For example, what kind of feeling washes over you when you see this picture?

Optimism? Excitement for new beginnings? I took a new 64-box of Crayolas off to college with me in 1985, and I guarantee you I was not the only one!

In addition to the vibrancy of great colors, another boost for students, whether they’re in elementary school or grad school, is the advantage of the vertical hold. We’ve talked a LOT over the years about how vertical solutions aid in organizing, but the key is that when our resources stand attention, we pay attention to them and are less likely to let them get cluttered..

ORGANIZE PAPERS COLORFULLY

College students might appreciate something that keeps papers organized by class, fits squarely in a backpack, but can be displayed easily in a dorm room (their own, or their study-buddy’s) or an empty classroom.

For something both elegant and bright, the Smead Cascading Wall Organizer might be just the ticket.

A revamp of the the classic version, this colorful Gen 2 organizer can hang on the wall or anywhere from a nail, hook (you sent your kid to college with a variety pack of Command Hooks, right?) or even a hanger to reduce clutter on the desktop.

In durable, bright, and easy-to-clean polypropylene, the six colorful (yellow, orange, fuscia, green, blue, and purple) letter-size pockets can be removed to take to class, the library, or an extra-curricular meeting. (Each holds 50 sheets.)

Use the clear front pocket to show the current month’s calendar, a project timeline, or a photo of far-flung friends. There’s a 3-part hanger (use one loop or all three), and an elastic cord closure for putting it all together and stowing it away.

The whole thing is PVC-free and acid-free, and measures 14 1/4″ wide by 24″ high (when fully expanded). Available directly from Smead for $17.99, or you can find it on Amazon for $11.29.

There are two variations on the theme if these brights are too vibrant for you or your student. There’s a pastel version of the Cascading Wall Organizer (well, it’s translucent, but the folders are pastel), also $17.99 at Smead or $13.78 at Amazon:

as well as one with jewel tones for $13.99 (which is Paper Doll’s personal favorite, in case you were wondering).

The Container Store has a similar product, its Multi-Color Cascading 6-Pocket Letter File Wall Organizer Tote.

It measures 13 3/8″ wide by 10 1/2″ high, and when it’s not fully extended, it folds and collapses into a 1 1/2″ thick tote. Two snap closures open to reveal six cascading pockets (red, orange, yellow, green, teal, and dark blue) that hold letter-sized interior file folders (sold separately). You can label the tabbed pockets, and there’s both a handle for carrying the closed tote and a ring for hanging it for display.

If you like the idea of bright colors and poly folders but your older student already has a great desktop file system in place and doesn’t need to be mobile, consider Smead’s SuperTab® Poly File Folders. A box of 1/3-cut (left/middle/right) tabbed, letter-size poly folders come 18 per assorted pack, with three folders, each, in blue, green, orange, pink, purple, and yellow. The durable folders are acid-free and PVC-free for long lasting durability. (And nowadays, I’m a super-fan of poly, because you can wipe it down with a Clorox disinfecting wipe.)

Oversize SuperTabs have a 90% larger labeling area than standard file folders, allowing you to use larger text, larger labels, or more lines of description. Although their tabs are larger than traditional file folders, they’ll nonetheless fit traditional vertical file drawers. These cheery Smead SuperTab® Poly File Folders run $17.06 at Smead or $16.44 at Amazon.

A WARNING ABOUT COLOR-CODING

I should note, I often warn against the potential problem of color-coding files. When a client invests in traditional boxes of assorted colored file folders (or boxes in multiple, different colors), I tend to worry about the Ralph Waldo Emerson’s quote, “Consistency is the hobgoblin of little minds.”

But wait, you might be thinking. Isn’t consistency the key to organizing?

When you color-code your folder system, it makes it easy to organize thematically. Green is biology (or family finances) and blue is literature (or insurance) and red is calculus (or medical records). But what happens when you need to make a new folder but run out of the color you need? For most people, this causes a breakdown in the system. Lacking the right folder, people often just stop filing!

But you see, Emerson’s entire quote is rarely given. It’s actually, “A foolish consistency is the hobgoblin of little minds, adored by little statesmen and philosophers and divines.” 

But you are no fool! If lack of the right color is a problem for you or your student, just grab a different color folder and a Post-it! Note. Write a temporary label on the top, and stick it on the inside of the folder so that the label appears just about where a permanent label belongs. (Then go order a box of folders and get on with your day!)

HOMESCHOOL CHEER

If your student is 8 rather than 18, and you’re still doing the home-schooling thing this year (either because you’d planned it or because everyone got sent home a few days into the school year), you might want a colorful, vertical solution for making your home-school “classroom” feeling a little more official.

I like to borrow this trick from teachers who are tight on space in their classrooms or don’t have a base of operations. Scholastic’s File Organizer Pocket Chart lets you create a bright, vertical HQ for your home-schooling student’s worksheets, problem sets, instruction sheets, and other handouts.

Just as teacher would do in the classroom, you can use the ten sturdy pockets to hold letter-size file folders. The pocket chart is lightweight but made of durable nylon, and measures 14″ wide by 46 1/2″ high. There are three reinforced grommets at the top for hanging the chart on the wall or the back of a door. The pocket chart runs $15 on Amazon. 

ACCENTUATE THE POSITIVE WITH A POP OF COLOR

Colorful highlighting is a great way to make important points stand out. But have you or your student ever highlighted the wrong thing? It’s a bummer!

But did you know there are ERASABLE HIGHLIGHTERS? (I know! I can tell that you’re squealing, too!)

Crayola’s Take Note Erasable Highlighters let you highlight (or underline!) in six cheery colors (pink, orange, yellow, teal, blue, and purple). You can color-code your highlighting by class or use different colors for different types of information (yellow for the test, purple for a book report, etc.). And a set of six is only $5.99!

 

 

BACKPACKS THAT WILL MAKE YOUR TINY HUMAN SMILE

It’s hard to believe, but when Paper Doll was in school, back when dinosaurs roamed the earth, kids carried book bags rather than backpacks until late middle-school or high school, and even then, backpacks weren’t much of a fashion statement. They also weren’t much of a delight to wear or carry, as they lacked many dividers, pockets, or ways to keep things from falling to the bottom and papers were always getting smushed.

Nowadays, there’s a smorgasbord of backpack options, but I think the most child-pleasing ones are from Bixbee. They make their backpacks (and lunch boxes, duffels, luggage, and sleeping bags) with an eye to the special ergonomic needs of tiny humans so they can carry and organize all of their “stuff” without getting weighed down. 

The bright and hardy backpacks are designed for the little tykes’ unique measurements and aesthetic tastes. The medium/large backpacks weigh only two pounds and use “contoured, air-mesh, adjustable shoulder straps with a sliding sternum strap” to distribute the horizontal load. Each backpack has an interior padded pocket to carry and protect a laptop or tablet from drops or bumps.

But I just think their stuff is cute, and if your backpack is cute, you’re less likely to leave it behind on the bus or the playground. Right? (Well, I hope I’m right.) 

For example, the Firebird Flyer, with the fire-red rising phoenix on wings, comes in two sizes (one for pre-schoolers, one for the 5-7-year-olds). The smaller one is water-resistant, made of durable 600-denier polyester, and has a variety of features, including:

• Padded topside carrying handle
• Top flap zippered pocket offers quick access to small supplies
• Front flap pocket holds small supplies or snack
• 2 side pockets holds small water bottle
• Contoured & padded adjustable shoulder straps
• Padded back panel
• Easy-to-grab beehive zip pulls
• Detailed with reflective material for better visibility in low light
• D-rings for clipping on their favorite accessories

The interior has an ID card holder under main flap, and the main compartment is large enough for a sweater (so hopefully it won’t be left behind on the playground), and two interior slip pockets for small school supplies. The pre-schooler size is $31.99; the larger one is $49.99. For more about Bixbee’s wide array of backpacks, they’ve got a few videos, starting with this one:

Colorful, vertical (and yet, with their innovative design, also horizontal), and totally cute.

 

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This post wasn’t designed to be a complete resource on back-to-school items. Next week, we’ll look at some back-to-school essentials for managing time and tasks at all age levels.

And if you want a throwback to the 1980s while still getting a sense of some college dorm advice that’s apropos today, check out this post from the vault, Paper Doll & Real Simple Organize Dorm Rooms: SUPER-EXTENDED Edition.

 

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