Archive for ‘Psychological’ Category

Posted on: March 3rd, 2025 by Julie Bestry | No Comments

Do you get shaky when your phone isn’t in your hand? Are you chronically online? Do you need a digital detox?

A year ago, I wrote Celebrate the Global Day of Unplugging. In that post, I explained the observance’s purpose, to bring attention to the importance of taking a break from 21st-century technology, embracing silence, and interacting directly with others. I also did a deep dive into the mental and physical dangers, as well as the damage to our productivity, wrought by the oh-so-compelling devices we carry everywhere.

We examined why it’s so hard to step away from our phones, from dopamine-dripping design to always-on culture, and explored tips for de-centering phones in our lives. It focused on lifestyle changes as well as ways to alter phones settings to make them less compelling. I mentioned some apps for reducing screen use and a phone designed to make essential work easier but social media less appealing

The next Global Day of Unplugging is from sundown this Friday, March 7, 2025 to sundown on Saturday, March 8, 2025.

According to Backlinko, in 2025, American adults spend an average of 4 hours and two minutes a day on phones. We are spellbound! (Cell-bound?)

Reducing screen time (and replacing it with a phone-free activity) can decrease depression and anxiety and improve social connections. What could you accomplish if someone gave you back even one of those four hours? What dreams could you achieve? (What literal dreaming could you do if you weren’t doomscrolling into the wee hours?) 

Most of the strategies I shared last year required willpower. Today, we look at tech that maximizes functionality but inserts friction to minimize the seductive draw of our phones.

MINIMAL PHONE

Minimal is an upgraded version of the phone I previewed last year. Resembling an early Kindle more than a modern phone, it use an E-Ink Touch display to reduce eye-strain and promote healthy sleep

It’s higher tech than a flip phone, but less inviting than a typical smart phone. Fewer hits of dopamine means you’ll only grab it when you need it instead of when you want it, and you’ll want it less often. Plus, without blue light, it’s less destructive to your sleep patterns.

Some of the key features and benefits of Minimal are:

  • The black-and-white E-ink display is designed for eye comfort — With a 4:3 aspect ratio for optimal viewing, 4.3″ screen size for productivity without distractibility, and 230 ppi for improved readability, you could use Minimal to read all day long (but don’t!) without eye strain.
  • It dramatically reduces distractions — There are no intrusive blink-y features and bright colors. The more you focus on the actual work you need to do, the quicker you’ll be off your phone and spending time with family, friends, hobbies, or even your dream world. 
  • The QUERTY keyboard is tactile — Remember how powerful you felt when you used your BlackBerry? Wouldn’t you love that sense of accuracy and speed again? With a 74mm-width keyboard for comfort, a 35-key (plus hot-key) layout, and .25mm key travel (the depth a key can be pressed) for precision tactile sensation, you’re set up for old school power.

  • Minimal is made for the long run —  Too often, phone batteries die after about two years and the hardware stops being supported by the upgrades far too soon. Planned obsolescence is a huge part of most manufacturing models, but Minimal promises it will be supported by software updates for five years and is “crafted with quality materials…to stand the test of time.”
  • Minimal still has all the essential Android apps you need —  With full access to the Google Play Store, you can download any necessary apps (like Dropbox, CashApp, Google Maps, etc.) with no muss and no fuss. It supports Android Auto, can be linked via Bluetooth to fitness watches,,,, and supports contactless payments like Google Pay.

Minimal may be visually minimal, but it’s maximal when it comes to features:

  • Along the top phone edge, there’s a microphone, phone speaker, and proximity sensor.
  • The bottom edge has a 3.5mm headphone jack (for all of us who are tired of cordless ear buds falling into the street (or soup!), a USB-C port for charging, and an audio speaker.
  • There are two cameras: a 5 MP rear-facing (selfie-taking) camera to the bottom left of the keyboard, and a 16 PM front-facing camera (with flash) on the back.
  • Above the keyboard, there’s a simple navigation bar.
  • Side buttons provide a fingerprint unlock power button, dual sim/expandable storage, volume  up/down and an E-ink refresh button. (Note: Minimal does not support E-Sim.)
  • Built-in goodies include a flashlight, compass, and gyroscope, and it supports Wi-Fi calling and hotspot functionality.

Choose 6 GB memory with 128 GB storage or 8 GB memory with 256 GB storage.

There are three versions of the Minimal Phone: Pebble (white), Onyx  (black) and Fusion (black top with white key board). Minimal is $499.00, they’re offering $100 off of pre-orders. (Shipping is free world-wide!)

 

MINIMALIST PHONE (APP)

Not to be confused with the Minimal Phone, there’s also a Minimalist Phone, which isn’t a phone at all. Rather, it’s an Android app designed to reduce cell phone addiction by changing the user interface by which you see and launch your apps.

Minimal Phone replaces the default Android screen with a custom home screen which encourages more mindful use of phones and directs your focus to your most productive apps. Instead of being pestered by pop-ups, counters, bright colors, and icons on a traditional home screen, the mostly icon-free, minimalist user interface helps you recognize how unhealthy your usual phone usage patterns are (all those dopamine-seeking behavior!) and curb mindless scrolling.

Note, Minimalist Phone’s monochrome interface isn’t the same as just setting your Android to black-and-white or your iPhone to greyscale. Instead, it also lets you view selected apps in black-and-white. Use it just where it’ll be the most helpful, while leaving color in place for apps like Maps, where color is essential.

Monochrome reduces screen time because image-focused apps (like games and social media) just aren’t that appealing in black-and-white. Reducing color and vibrancy curbs the impulse to “bed rot” and scroll until the sun comes up.

  • Install Minimalist Phone as you’d install any other app from the Google Play Store; uninstall it just as easily to return to a traditional home screen. There’s no hardware or tinkering. Add your essential apps to the launch screen — but seriously, don’t add the time vampires!
  • Minimalist Phone supports all versions of Android phones with operating systems v 6.0 and higher — dating back to 2015!
  • It’s privacy-focused. Minimalist Phone “doesn’t sell any personally identifiable information (PII) to 3rd parties” and it’s GDPR-compliant, complying with stiff European privacy regulations.
  • Maintain access to all of your apps; the non-essentials are just hidden to keep from going down a rabbit hole. If you want to open a hidden app or unhide an app, just access the phone settings through a gear icon on the app page and select Home screen> Hidden apps.
  • The app links to your Google account, not your device, so you can use it on any/all devices linked to your Google neighborhood.
  • Other features include app blocking (so you don’t need willpower), time limits, and mindful launch delays to prompt you to reconsider opening an app.

Minimalist Phone has a 7-day free trial, after which there are three different plan levels: monthly, annual, or a one-time purchase. Unfortunately, you have to download the app to see the pricing. (To change your plan, you must cancel it in the Google Play store or wait for the current period to expire, and then re-subscribe at a different level, or email them to request a change.)

DUMB PHONE (APP)

We’ve had the “benefit” of smart phones for a while, but wasn’t life blissful apps and texting? Remember feature phones? Flip phones? We weren’t so stressed before we carried the power of a desktop computer in our pockets.

Enter: Dumb Phone. As with Minimalist Phone, it’s not a phone, but an app, and one designed to help you avoid (and conquer the cravings for) easy distractions and dopamine hits. If you liked the idea of the Minimalist Phone app but were bummed that it was Android-only, Dumb Phone has you covered — it’s for iOS users.

Michael Tigas came up with the Dumb Phone when he was creating features for the focusedOS app, which hides iOS distractions with one click; he hoped to further reduce all of the visual distractions that suck us into using phones longer than planned.

Apps are still on the phone, and they still work. They’re just not imitating street-corner floozies or three-card monte hucksters, begging for attention.

The idea is that if the icon and dopamine rush of tapping aren’t front-and-center, you’ll only use the apps you really need and want. 

Download the app and add the Dumb Phone widget and wallpaper to your home screen. Then Dumb Phone takes your fancy, expensive, bells-and-whistles iPhone and transforms it into a minimalist-styled phone that:

  • Simplifies your busy home screen — It eliminates photo-filled, graphics-heavy wallpapers, colorful icons, and notification badges, leaving just text-based buttons. Your phone becomes a sleek time traveler from the late 1990s.
  • Breaks your “Oh, let me just grab my phone so I never have to be left alone with my thoughts” habit — Without all the “Hey, look over here!” yoohoos, you’ll use your phone when you want and need it, without unnecessary distractions.
  • Gives you speedy access to your most important apps — Whatever apps you want to use frequently will be just one tap away, without having to swipe pages of screens.
  • Access everything with just one hand — even with the largest iPhones, your thumb can reach everything!

With the Dumb Phone app in place, tweak it make your phone less seductive.

  • Make the home screen minimalist (but not unappealing) by picking either a Light or Dark theme.
  • Select the font and font sizes, positioning, color(s) if you want any, and more.
  • Designate multiple “app launchers” for different periods of your life/day — Have one app launcher screen with work day apps; have another with NO work-related apps (so your brain can have real downtime without checking for emails from the boss during your toddler’s birthday party). 

Dumb Phone’s basic level is free. It costs $2.99/month to upgrade, or $9.99/year at a discount, or $24.99 for a one-time purchase to gain access to all functionality and configurations. Get it on the iOS App Store.

Dumb Phone’s blog is also full of advice for curbing the addiction to specific apps. (Sigh, TikTok, I’m looking at you.)

 

BRICK (DEVICE)

Brick is neither a phone nor an app. But it is an actual device. It’s a bit like a chastity belt for your phone, and the key is kept out of convenient reach.

The creators, two college students, looked at the concept of distraction-free flip phones, which had hardly any useful tools, and modern smart phones, which have all sorts of useful apps, but ceaseless distractions. Where’s the middle ground? You can’t just leave your phone at home if you still want to be able to hail a ride share, make contactless payments, map your way to the right street, or tell someone you’re running late.

Brick’s creators felt that an app or software solution (like Apple’s Screen Time limits that blocked you from using distracting apps wasn’t the way to go. You could always do an end-run around your carefully-made plans, just like when you put the chocolate in a high cabinet to discourage yourself from snacking but find yourself climbing a step-stool at 1 a.m.

Instead, by having a physical device acting as a “key,” and the key is elsewhere, temptation is easier to ignore.

Taking the notion of bricking your phone (a colloquialism for making a device useless), they found a way to make your phone brickable, but not permanently bricked

 

Buy the Brick device, then download the Brick app from the iOS App Store, create an account, and follow the steps in the set-up guide. From there, create up to five custom “modes” (like “work mode” or “home mode”), to limit what apps you can access during specific times of day. (You can even block specific websites in Safari.)

To (temporarily) brick your phone to focus on what’s important, tap the center Brick icon on the screen and press the phone to the Brick. Alternatively, if you don’t have the Brick device with you, you can “remotely” Brick your phone: just hold down on the Brick button in the app for 5 seconds.

However, you still need the physical device to unBrick your phone.

The video of how it works can’t be embedded, but you can view it on the Brick site. Other features:

  • View your history — Track how much time you spend Bricked each day.
  • There’s no battery, so there’s nothing to charge. 
  • Brick doesn’t track which apps you use, nor does it access any of your data.
  • You can use one Brick with any number of phones; you could also buy multiple Bricks to assign to one phone so that you could have one at your office and one at home (or your significant other’s home) to cover lots of different life situations.
  • Brick supports iPhones running iOS 16.2 or later; an Android version is expected in the future.

It comes in grey and white, and has anti-slip silicone surface and a high-grade magnet in the bottom to ensure it stays securely in place, wherever you decide to put it — on the fridge at home or a whiteboard or filing cabinet in the office. 

Think carefully about where your Brick(s) should live so you don’t counteract your productive work time by searching all over your home, office, or car when you’re ready to switch modes. You don’t want to finish work, head to the airport, and realize your vacation-related apps are bricked and your Brick is back in the suburbs or at your office.

Buy the brick for $59 and you get complete access with no subscriptions or fees; there’s a 30-day money-back guarantee. If you buy two Bricks, you get 10% off and free shipping; for three or more Bricks, you get 15% off and free shipping. You can also sign up for email and get a “mystery” discount.

 

LIGHT PHONE

A Light Phone is a bare-bones, 5G/4GLTE, unlocked cell phone with just a few non-negotiable tools. Rather than changing the way you launch apps, it’s specifically designed for “going light” so your quality time has fewer distractions and more quality in it. 

 

Light Phone III has a black-and-white E-Ink screen, similar to the Minimal Phone. Because these screens don’t emit blue light, they won’t impact sleep patterns; it can also be read in direct sunlight. To clear the screen between different pages, the E-Ink screen “refreshes,” flashing the screen between black and white, making previous information go “poof.” There’s also a screen light for being able to view the phone at night.

Use it to make calls and send text messages. When you have a voicemail, there are no floating badge notifications, just an asterisk next to the digital clock. Tap to see your recent (unanswered) interactions, then return the message with a call or text (or, y’know, don’t).

Press the large center button on the right side of the phone to access the toolbox menu, your key to navigating to the Light Phone’s various settings and tools, and back to the home screen.

Manage your Light Phone from a dashboard on the website to import contacts or add/remove optional tools. Adjust brightness with an analog wheel (like a radio dial) on the phone’s left side.

The Light Phone’s other tools include an alarm, timer, calculator, music and podcast apps, notes, calendar, directions, and a phone directory. The updated Light Phone III also has GPS, a fingerprint ID power button, Bluetooth, a noise-cancelation microphone, camera (with a two-step shutter button), and flashlight, can be used as a hotspot and it supports voice-to-text.

Light Phones operate on the Light operating system (i.e., not Apple or Android) and requires active, compatible nano-SIMs and work a standalone devices; they don’t need to connect with a smartphone (though you can use them to complement your usual iPhone or Android phone when you need to take a break). Either swap your SIM between your Light Phone and other smart device, or get a second phone number assigned to the Light Phone, as you prefer.

The older Light Phone II comes in black or light grey, and includes a free SIM card for $299; the new Light Phone III is $799 but is currently $599 on pre-order and will be available June 2025. (Light Phone II will continue to be available Light Phone III launches.) There are colorful cases to fit the Light Phones.

The three Light Service plans are limited to the United States and run on AT&T cell towers: 

    • $30+tax/month for unlimited domestic calls and messages with 1GB of data
    • $45+tax/month for unlimited domestic calls and messages with 5GB of data
    • $70+tax/month for unlimited domestic calls and messages, plus data for hotspot usage.

However, because the Light Phone is unlocked, you don’t have to use Light Service; use a SIM from your own carrier and keep your service from AT&T, T-Mobile, Verizon, Ting, Mint, or US Mobile.

 


Changing how your phone works is great, but in the end, the best solution to toxic scrolling and phone addiction isn’t to change your phone, but to change yourself. Here are some apps that give keep your behavior accountable.

CLEARSPACE (APP)

Clear Space calls itself “a lever for you at your best to influence you at your most distractable.”

Personally, I think it’s more like tollbooth, requiring you to pay a toll that prompts you to slow down and consider your route.

Clear Space recognizes that dopamine cravings will be less powerful when you pause, creating a virtuous “atomic” habit to replace an unappealing one. Aligning intentions with actions can be hard, but Clear Space offers accountability in three ways:

  • Before you can use an app, you must do a centering exercise. The screen guides you through a prompt to breathe, do a push up, or similar, and then tells you how many times you’ve visited the apps you’ve cordoned off (and where you are in your scrolling budget), and provides a motivating quote.

  • Set a session length for using any app or block some altogether, and ClearSpace will literally do an intervention before the social media addiction monkey gets on your back.

  • Pick specific apps in which you want avoid getting entangled.

Clear Space redirects those impulse clicks (like the Reese’s Peanut Butter Cups I grab when I’m waiting too long in the cashier line) and prompts you to think before you click. It retrains you to stop impulsively opening apps “to check” them; instead it encourages you to stop, breathe, and think about what you really want to achieve.

Clear Space also provides data insights to analyze app usages patterns and track your progress over time. 

Clear Space is free and available for iOS and Android phones, as well as a Chrome extension for the web.

 

Check out Clear Space’s great productivity blog posts to help break phone addiction. 

STEPPIN (APP)

Steppin gets you off your butt, locking you out of your social media accounts until you go for a walk! Created by Paul English, the founder of the travel search engine Kayak), Steppin has you trade steps for screen time.

In other words, if you want to scroll, you have to roll! (Oy. Sorry.)

  • Identify which apps you want to limit (social media, games, streaming videos, or whatever steals your focus) and use the app blocker controls. 
  • Set your own rules — For example, set a minute of app time for every 100 steps you take; decide how often you want the limits to refresh. Customize goals to fit your focus: reducing screen time, motivating yourself to get fit, or achieving digital wellness. Re-set available screen time daily, weekly, or not at all.
  • Earn your screen time — The more you walk, the more screen time you unlock. 
  • Track your steps seamlessly across your favorite fitness trackers — Steppin syncs with the built-in step counter in your iPhone and integrates with Apple Health App. Hitting step goals reinforces the habit, and habit tracking motivates you to maintain a healthier) balance.  

You can also connect Steppin to your Apple Watch, Oura Ring, Fitbit, Google devices, or Garmin tracker, and your privacy is protected: “Steppin uses Apple’s Screen Time API to enable app blocking without storing sensitive personal data.” 

Steppin is currently free, but may have an annual fee in the future. Find Steppin for iOS in the App Store or for Android at the Google Play Store.

(A similar app, promoting fitness and discouraging chronic scrolling is the iOS-only Fitlock.) 

ONE SEC

The One Sec app uses powerful research on phone (and specifically, social media) addiction to halt mindless instant gratification in its deeply-scrolled tracks:

  • Configure One Sec to make you think twice, prompting you to explain the purpose for each attempt to access social media apps. Do you really want to go to Instagram or are you seeking an escape from work, stress, or boredom?
  • Trigger One Sec to stop you whenever you open Facebook, Instagram, Twitter, WhatsApp, TikTok or any other app on your iPhone or Android device. You can also block/limit web sites!
  • Set an intention for your social media use. If you planned to just check if people are reacting to your blog post share, One Sec will check in with you in one-to-five minutes to make sure you haven’t gone down any rabbit holes.
  • Visualize your “open attempts” data in graphs to motivate further progress. 
  • One Sec prompts you to take healthy pauses to focus:

One Sec is free for iOS, Android, and Mac browsers and can be synced across devices.


This is only a sampling options to get some accountability from your phone when it’s hard for you to summon the willpower to step away from the addictive aspects of modern technology. 

Just last week, Rhys Kentish, a London-based app designer, announced the Touch Grass app. When it launches later this month, the iOS app will require users to go outside, take a photo of themselves touching grass, and upload it before they can access distracting apps. (It’s based on a Gen Z slang expression: when someone is melting down or acting weird, they are told to “touch grass” to get fresh air and gain perspective.)

Whatever it takes, right?

Posted on: February 10th, 2025 by Julie Bestry | 12 Comments

In last week’s post, Take Note: Paper Doll’s Guide to Organized Note-Taking (Part 1), we looked at the variety of situations in which we might take notes. Of course, it’s instinctual to think of classroom notes or notes in meetings first, but as we reviewed, we take notes all the time in other ways.

To review, we take notes on other inbound information:

  • non-academic learning and skill acquisition
  • at conferences, in webinars, and at professional lectures
  • in collaborative meetings
  • situationally, such as when we’re learning about a diagnosis or a new project, or we’re fielding information captured on a phone call
  • in legal and financial situations, such as when conversing with professionals providing guidance
  • when we’re gathering quickly-changing information when dealing with a crisis situation

In the comments for that post, my colleague Linda Samuels described the process as “Listen, capture, and engage” and that’s exactly the case when someone (a lecturer, a presenter, a group of people in a meeting) are speaking.

However, we’re not always listening and porting someone else’s spoken thoughts into our notes.

Quite often, the categories of note-taking involve figuring out for ourselves what is important and worth capturing, such as when we do research or plan travel. And sometimes, the notes we take are completely of our own devising, such as when we are writing fiction or music, designing, inventing, or otherwise capturing our own thoughts.

So, Linda is right, note-taking can be about listening (to others or ourselves) or reading, capturing, and engaging with the material. Ultimately, it’s about what they said, what they wrote. and what we thought (and continue to think).

Our notes are extensions of our brains, and the more organized they can be, the better able we will be to use that information, whether it’s to get better grades, further our careers, choose the best course of action, or create something masterful.

Today, we’re going to explore some of the best methods for organizing our note-taking.

NOTE-TAKING METHODS WHEN SOMEONE IS SPEAKING

We’re going to start with the category we think of most often when conceptualizing taking notes — when someone else is imparting information verbally.

In these situations, you generally have little-to-no sense of what information is coming next (unless the speaker has provided an outline or detailed agenda) and — unless you’re watching a recorded presentation — you have no control over the speed at which the information is coming at you. Common situations include:

  • In a class lecture (whether in-person or virtually)
  • When taking a webinar (whether live or recorded)
  • At a conference (whether in crowded plenary sessions, like keynotes, or smaller breakout sessions)
  • In a brainstorming session or meeting at work

As we look at methods of note-taking in these situations, we’ll begin with text-based notes, and then look beyond at notes that employ graphics and symbols.

TEXT-BASED NOTE-TAKING METHODS

Sentence Method

Have you ever been in a course or at a conference where you’ve been given no sense of the outline of material to come? It’s hard to take notes without context.

If the information is coming out firehouse-style, with a rapid-fire, fast-and-furious assault of information (and often abbreviations or unfamiliar buzzwords), the best thing you can do is to accept that you will not get the necessary context, and treat each thing you hear as existing on its own little island.

Literally, each new thought or fact that you hear gets its own sentence/line in your notes. If you can transcribe it into your own words, do so; if you haven’t a clue, start the line with some quotation marks, write as much as you can of what you hear in a sentence, close the quotation marks, and put an asterisk (or whatever symbol you prefer) in the left margin, to remind you to come back for it later.

If you write each sentence sequentially, with a break between lines (skipping a line on paper, or double- or even triple-spacing on your screen), you’ll at least capture the essentials and give yourself space to revise and make it make sense once you do get context. That context may come either from continued lecturing, from reading a textbook or associated PDFs, going to office hours with your professor or a one-on-one meeting with your supervisor, or speaking with your fellow students or colleagues

The disadvantage of the sentence method, which is not very different from most people’s default “try to get everything down” method is that until you go back to review and flesh out your notes (and perhaps add context from your readings or later discussions), the notes themselves don’t really indicate which points are major vs. trivial.

The Sentence Method is equally applicable to analog or digital note-taking. Just remember, as we discussed last week, that digital note-taking temps you to transcribe rather than to cognitively process, making it less likely that you’ll learn as you take notes.

Outlining Method

Outlining is one step up from the sentence method in terms of organization. You know what a formal outline looks like:

I. Overarching categories start at the left.

A. Sub-categories of the overarching category are indented further right, and are indicated with a capital letter.

      1. Examples or subcategories are numbered and indented even more.
      2. More examples are further numbered.

a. Further sub-breakdowns get lowercase letters

b. And if you need to indent further, you can start using bullet points.

B. And here’s your fabulous second sub-category under the first point

II. Your second major overarching category goes here, and the process continues.

Formal outlining tends to work well if the speaker is organized, if you already have some familiarity with the topic, and especially if you’re provided guidance in advance. In a history course, for example, you’re likely to know that you’ll need to track political, economic, and social factors. In a science course, the material is usually presented from top-level down to the specifics.

A more informal outlining system will focus on putting the super-mostest-importantest stuff toward the left, indenting somewhat for sub-categories, and indenting more for examples or less important things. When you’re informally outlining, it takes some effort to get a sense of the speaker’s intent to create your sense own of hierarchy.

An outlining method works best when you have enough time to consider and make decisions about organizing the information as it is spoken. Of course, if you’re not entirely sure about the information coming at you (or the person lecturing isn’t particularly organized), neither method of outlining is likely to be much superior to the sentence method. 

Cornell Note-Taking System

When I arrived at Cornell University in August 1985, I had never heard of the Cornell Note-Taking Method. About a week into my freshman year, I sat in a biology lab where a teaching assistant taught us the basics, and (as I inhaled the scent of what I assumed was formaldehyde and anticipated having to be cruel to a poor, departed cousin of Kermit) I assumed that this note-taking method was specific to my school.

I had no idea that it had been devised 30+ years earlier by Cornell professor of developmental education, Walter Pauk, who made the method famous in How to Study in College

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The Cornell Note-Taking Method requires dividing each page into three sections. (N.B. — remember that abbreviation from last week? — some people refer to a fourth section, which is the top of the page, where you reference what the notes are about. You could call it the topic line or the subject line. However, it seems a bit too obvious to discuss in depth.)

First, the majority of the page is divided into two vertical columns or sections, with the left (Cue) column taking up about a third of the page and the right (Notes) column taking up about two-thirds.

Sticklers would say to divide it as 30% for Cue and 70% for Notes. In this regard, Paper Doll is not a stickler. If this were an 8 1/2″ x 11″ piece of notebook paper, the Cue column might be 2 1/2″ and the Notes column 6″.

The bottom of the page is not divided vertically, but spans the entire page horizontally. It’s used as a summary section. I’ve seen some articles require that the section should be 2 inches high, but again, I’m not a stickler. (I attended college before there were many pre-created styles of Cornell Notes notebooks. I just eyeballed everything. Nobody will put you in note-taking jail if your lines aren’t straight.)

How does it all work? 

  • The Notes Column — In this section, take notes by whatever method you can — sentence method, outlining method, your default note-taking style, etc. The key is to record the lecture or presentation as faithfully and meaningfully as possible here. Quoting the words Linda Samuels used at the start of this post, this is where you listen and capture.
  • The Cue Column — As you take notes, the cue column will largely remain empty, but as soon as possible after the lecture or the presentation, re-read your notes and declutter them. Reduce the material in the Notes column to their essence. What is it you absolutely need to know? This is where you engage!

In an academic setting, you might use the cues to “recite, review, and reflect” (in Pauk’s words) as you study. You can use the Cue section to write prompting questions to help you quiz yourself later. 

At a professional conference, these might be ideas you intend to put into practice, such as marketing methods or software platforms you intend to try. 

  • The Summary Section — This area gives you the chance to sum up the key information from that page in just a few sentences.
 

Cornell Note-Taking is best for academic notes, conference notes, or any time you’re focused on learning or key aspects of something presented by someone else, as it encourages intentional notet active recall. (You can also use it for taking notes on study material you read.)

Understand that it will be rare for the end of the page to sync up with the end a concept. That’s OK; use the Summary Section to summarize the concepts on that page

You might also wish to try the Cornell Note-Taking Method in collaborative meeting notes, and use the cue column for action items that are your responsibility.

To learn more about the Cornell Note-Taking Method, Cornell University offers a free public-facing course called Note-Taking Strategies.

Products to Help the Cornell Note-Taking Method

You can absolutely try the Cornell Note-Taking Method with a sheet of notebook or bank paper and a writing implement and just free-draw the dividing lines; a ruler or any available straight-edge will perfect your lines. But if you (or your favorite student) are more likely to commit to a method when  there are fun school or office supplies to use, you can add a variety of goodies to your note-taking arsenal. For example:

Cornell Notes Notebook — rustic cover, 8 1/2″ x 11″, lined, 120 sheets, $6.99

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Oxford Tops FocusNotes —8 1/2″ x 11″, 50 sheets, three-hole punched, $6.06

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Oxford FocusNotes — 6 ” 9″, 80 pages, top spiral bound steno version (good for lefties), $6.14

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Mochi Things Pieces of Moment Cornell Notebooks — 7 1/2″ x 10″ pages, unlined notes section, grid summary section, only 26 pages (!) but 8 gorgeous designer colors, $6.95

Horizontal-style iQ Organizer Tablet — 8 1/2″ x 6″, landscape, 80 sheets, $5.99

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Of course, if you prefer the digital approach, a number of digital platforms have Cornell templates built in:

VISUAL AND HYBRID NOTE-TAKING METHODS

Some people (like Paper Doll) think in words; in fact, I think in outlines, with Roman numerals, capital letters, Latin numbers, and lowercase letters, and in my head, I see how new, inbound information should fit in that mental model. (Y’know how they taught outlines in fourth grade? That’s what’s going on in my head.)

However, to my shock and utter confusion, not everyone in the world is exactly like Paper Doll. Not everyone thinks and understands best solely in terms of text-based notes. For the visually inclined, there are a note-taking methods that incorporate graphics that represent concepts and the connections between them.

Mind Mapping

Mind maps are literally maps that allow you to see how to get from one concept to another. The basis of mind-mapping is that, depending on the complexity of your understanding of the connections between concepts, you can use branching diagrams to draw the way ideas are connected.

And the better you understand a concept, the better you will remember it!

Mind mapping helps you to visually connect ideas regardless of how they are presented. The key is that you have to pay attention to the nuances of the way your lecturer or presenter delivers information so that you know whether whether something is a whale (a big, new idea) or a small fish swimming in the specifics with other little fishies. 

For academic purposes, reviewing your mind maps requires that you restructure each of your thought processes, ensuring you truly understand. You can even break down the sections of your mind map onto index cards to text yourself on small sub-sections, then piece them altogether like a jigsaw puzzle to see the big picture.

Nicoguaro, CC BY-SA 3.0, via Wikimedia Commons

Mind mapping for knowledge acquisition is often best done free-hand, as classrooms, webinars, and conference settings don’t offer the time necessary to quickly click and format a device screen; however, you can take traditional text-based notes and then study by creating visual links as you understand the relationship between concepts.

In a group/work meeting, you might capture brainstormed notes on a white board. For whatever purpose you’re using mind-mapping, if you employ an analog method as you acquire the information, you can always adapt and augment your notes afterward in a digital format.

Popular mind-mapping software platforms are MindMeister, Coggle, Scapple, MindNode, and The Brain.

Even if you’re a visual thinker, mind mapping may be hard to use in an academic setting, when you need to capture a lot of complex details. However, it’s an exemplary tool for visual thinkers taking notes on their own research and personal creative projects.

Sketchnoting

Mind mapping requires words, maybe a few circles about the big concepts, and lines connecting the ideas.

But what if you are so creative and/or non-linear that you need actual pictures for your notes to have meaning? Sketchnoting may offer a better solution; it blends text with doodles and drawings, as well as customized symbols, to help make sense of material presented in a class or at a conference.

Designer and author Mike Rohde coined the term sketchnoting in 2006. His process uses words, pictures, and symbols, including:

  • standard text
  • emphasized text (though colors, all-caps, “bubbling” of letters, and anything that makes the text stand out)
  • shapes, either on their own or combined with bullet points
  • “containers” or larger shapes, like boxes, quote bubbles, thought bubbles, for showing larger concepts
  • “connectors” like solid or dotted lines, arrows, or squiggles to show connections between concepts
  • symbols and icons
  • drawings, usually done in quick comic-esque style to capture metaphors

Most of the videos on sketchnoting are long; however this little intro (designed as a teaser for a course) is just five minutes and provides a good overview.

 

Personally, the most creative I get is drawing a delta (a Greek letter that looks like a triangle) as the shortcut for the word “change,” and arrows up/down/right/left to mean increase, decrease, backward, forward.

Additionally, my drawing skills are so poor that when playing Pictionary with my family, it’s been noted that my cows, cars, and maps of the United States all look pretty similar. (Conversely, getting the word “motorcade,” my sister once drew the entire JFK assassination, complete with the grassy knoll and the book depository. I suspect only one person in a family gets artistic talent.)

For a visually creative person, sketchnoting can enliven the material and make it grippier to understand and remember

If you’d like to delve more deeply into using sketchnoting, Rodhe has his own YouTube channel, and there are there are numerous books on sketchnoting, starting Rohde’s own The Sketchbook Handbook: The Illustrated Guide to Visual Notetaking.

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Next time, we’ll continue this series and look at the importance of annotation for learning, as well as note-taking methods for situations that do not involve lectures or presentations, such as research and creation. This will include Zettelkasten, Ahrens Smart Notes, and the Feynman Technique, and we’ll match up the various note-taking situations with the best methods, both analog and digital.

We’ll wrap up this series with thoughts on how AI can help us take notes (or improve our notes), provided we take certain cautions.

Tell me, did you use any special note-taking methods when you were in school? And how do you take notes when you’re in a class, webinar, conference session, or meeting? Please share in the comments.

Posted on: January 27th, 2025 by Julie Bestry | 14 Comments

Pardon me, handsome stranger, would you happen to know the time?
I can’t find a trace of 1988 or ’89.
If you see the daredevil ghost of my youth go racing by (woah-yeah)
Will you flag him down and let him know I’ll be running a good ways behind?

A Tall Stand of Pines, ©1998 Jeff Holmes/The Floating Men (From the album The Song of the Wind in the Pines)


If you’ll indulge me, let’s start with the inspiration for this post. Last weekend, after five years of avoiding all large groups out of an abundance of COVID caution, I did something essential for my mental health. I saw my favorite band in concert two nights in a row.

I started seeing The Floating Men perform in 1993, and went to just about every gig near me until the last time they performed in Chattanooga, in 2010. I’d also seen them in Johnson City and Nashville, TN, and most memorably, for 30th birthday (with family and friends) in Atlanta. 

Their songs range from keening heartbreakers to joy-filled romps, all with complex lyrics and reflecting a louche, delightfully misspent life. I am an old, overly cautious soul, so I’ve lived a misspent youth vicariously through those songs. Seeing The Floating Men’s live made me unceasingly happy.

The Floating Men, Barrelhouse Ballroom, January 19, 2025

The bandmates’ “real” careers took them all over the country, so it had been a long time since they played together. But the fandom, The Floatilla, remains loyal. When the band scheduled one Nashville show in 2024, it sold out in moments; they added another night, and the same thing happened; and a third night. No tickets for me. But for this year, they scheduled one (and then two) shows in Chattanooga, and five years of caution gently stepped aside. Echoing Robert Frost, I can only say, “And that has made all the difference.”


In Act V, Scene 5 of Shakespeare’s Richard II, the erstwhile king bemoans that:

I wasted Time and now doth Time waste me.

King Richard II was indecisive, squandered opportunities, and was forced to relinquish his crown. Time was once a resource he could have directed, but once imprisoned, time became a force that eroded his life and meaning. 

Last week, in How to Use Time Tracking to Improve Your Productivity, I wrote about time tracking as a tool for mindfully ensuring that your actions align with your goals and values. That post focused on the minutes and the hours, the nitty-gritty of our lives.

However, I keep coming back to the expression, “The days are long, but the years are short.” We “manage” our time (our days), seeking out new ways to be efficient and get specific tasks done. But fewer of us are adept at working on the bigger picture, making sure that the larger aspects of our lives intentionally arc toward meaning. 

Today, we’ll look at how we perceive time and ways to elevate our appreciation of the passage of it in order to organize a life that better reflects what we want. We’ll also review tools to help us achieve a more ongoing sense of mindfulness about the passing of the days (and years) of our lives. 

 

APPRECIATE THE SPEED OF TIME

When Daylight Saving returns, and you Google (for the seventh time) how to change the clock in your car, do you grumble that it feels like we just fell back, and now we were springing ahead? But you’ve also sat in interminably long meetings, shocked that each glance at the clock shows only a minute has passed.

What time “is” and what it feels like can be very different.

Time is a precise, but in some ways, arbitrary set of measurements for something we have never fully understood. St. Augustine believed that time actually just “sits between our ears.”  There’s no actual external, objective, universal time; our measurement of time has (mostly) become culturally accepted, but it’s just by collective agreement that we measure time in 60 increments of seconds, 60 minutes, etc.

(Admittedly, the 24-hour day is fairly fixed by the Earth’s rotations, but the number of days in a year is a convention. The Jewish calendar, for example, has lunar months, 28 days each; to make up for the “extra” time, there’s an additional month in a leap year.)

For more on the history, philosophy, psychology, physics, and neuroscience of time, I recommend In Why Time Flies: A Mostly Scientific Investigation by Alan Burdick.

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In a BBC article from September, Why Children Perceive Time Slower Than Adults, Teresa McCormack, a professor of psychology at Queen’s University in Belfast, notes that children’s comprehension of time is understudied. We know that tiny humans’ concepts of linear time are limited, and their understanding of time as a dimension (with a sense of duration) is slow to develop.

Adults, however, have both the vocabulary to mark spans of time and understanding of how time works:

  • time is unidirectional and linear (outside of time travel movies)
  • time is unified such that there is only one timeline (again, outside of fiction), and
  • time is event-independent (meaning it’s objective, continuing while we sleep, and existing independent of human perception). Trippy!

But aside from vocabulary and complex neurology, why do kids experience time as moving quickly but it seems to pass more quickly as we age?

One simple answer, explained well on the Inverted Passions blog, is that we have a biological imperative for survival which prompts us to take note of anything that helps us make predictions regarding the future.

Investment legalese says “past performance does not guarantee future results,” but we know that things that worked for us before (or conversely, that caused awkwardness or danger) might happen again; our brains hold onto whatever helps us make predictions. But, when something novel happens, our brains stop and pay attention!

When you’re little, everything is novel. Every experience, whether the cause-and-effect of flipping a light switch or what a sneeze feels like, is new. That’s why we have granular memories of our youths through our college days, but why, other than our first days on a job or meeting our significant others, the rest of adulthood starts to blend fuzzily together.

Our adult lives are routinized; patterns repeat; life whizzes by. Yesterday is like tomorrow is like January 87th; it’s all the same. But we remember each day of our big vacations, doing new things in new places, perhaps with new people.

Predictability helps keep us alive, anthropologically-speaking, but novelty is what allows us to reflect on a life well-lived.

Predictability helps keep us alive, anthropologically-speaking, but novelty is what allows us to reflect on a life well-lived. Share on X

MEMENTO MORI AND THE PASSAGE OF TIME

Are you familiar with the term memento mori? It’s Latin, meaning “Remember you must die.”

A reminder of the fleeting nature of life and our impending mortality may sound depressing, but it’s been used in literature, art, and architecture, and as a meditative practice, throughout history. None of us gets out alive, so we need to make our lives more about meaningful moments and less about to-do lists rivaling the length of CVS receipts.

Memento mori helps us realign our priorities — or at least take note when we are not living according to our stated values. 

It’s worth revisiting Toxic Productivity Part 3: Get Off the To-Do List Hamster Wheel, where I wrote the following:


REVISITING FINITUDE: THE MACRO AND MICRO APPROACH

Our time on this rock is limited. A central tenet of Oliver Burkeman’s 4000 Weeks: Time Management for Mortals is the ability to see the shortness of life, examine your goals and values, and maximize spending your time on what matters most. This isn’t some hippy-dippy philosophy that says that if we all stop worrying about work or making money, we’ll find ourselves in a vast utopia.

Rather, it notes that life is hard, life is short, and feeling like you only have a right to be here if you’re accomplishing things that make money — whether for your company or yourself (even, or especially, if you are your company) — leads to frittering away the most valuable commodity: life.

Tim Urban’s stellar Wait But Why blog broke ground in this arena. Allowing for a little more time on the planet than Burkeman, Urban posited that we might have 90 years of life, so 4680 weeks rather than 4000.

One of his most famous posts, back in 2014, urged readers: visualize your life in years, your life in months, your life in weeks, your life in number of remaining SuperBowls…to appreciate what you do with your time.

For example, I’ve got got 2860 of my weeks behind me. It’s tempting to use these kinds of visualizations for dismay; certainly they can lead to existential angst and even more productivity dysmorphia. “See?” one might yelp! “I have even less time to make the widgets! To earn the money!” And yet, as we’ve seen over the last two weeks, that attitude just leads to focusing more on the quantifiable value you create for others; we want to look at quality, not quantity.

But, we can still turn to Urban for guidance. As a follow-up to his macro look at the finitude of life, he developed a way to organize and examine our lives at the micro level in 100 Blocks a Day.

Inspired by Urban, nomadic programmer Jama of Notion Backups, has identified a way to pause and reflect, giving perspective on where you are, chronologically speaking, in your day (rather than in your life). Rectangles.app gives you a quick glance at how much of today has gone by, in ten minute increments, as of the point in your day when you click the link. Click later in the day, more boxes turn green. 

For example, when I visited and took this screenshot, I’d made it through 93 1/3 ten-minute blocks in my day.

When faced with how much of your day has passed and how much is left, you might have the following reactions:

  • Yikes, I’d better get cracking! (A good motivation if you’ve been staring at social media or playing a video game for hours on end, for sure.)
  • Yikes, I’ve been working and working, and I’ve only written 17 TPS reports and attended 5 hour-long meetings! (A likely sign of productivity dysmorphia creeping in around the edges.)
  • Yikes, all I’ve done all day is work. I haven’t talked to anyone I love, I haven’t exercised or gotten any fresh air. I haven’t laughed. (And here’s where the magic might begin!)

If you’ve been experiencing signs of burnout due to toxic productivity, give this approach a try. Click on Rectangles and think about the day you’re having. Maybe even text the link to a friend, describe your day thus far, and get a reality check from someone who sees you more clearly.


Expanding from how much time is in a day (1440 minutes) to how much time is left in our lives, memento mori yields perspective. There are digital and analog options for helping you do just that. 

ANALOG APPROACHES TO MEMENTO MORI

The Meditative Marble Method

Purchase a bag of colorful marbles and display them in an attractive glass jar. Create a ritual such that each day (or perhaps weekly, on Saturday or Sunday), you remove a marble from the jar and think about what you accomplished and gave your life meaning the last day (or week). This isn’t how many blog posts you wrote or how many new clients you signed on, but the intentional awareness of meaningful time spent with your partner, child, or friends, or special things you did to make your life a little more worthy of reflection.

Now, move the marble out of the jar to somewhere else (like an identical jar). If you planned to use this ritual weekly, you’d need to buy at least 52 marbles; daily, you’d want at least 366 (to cover leap year).

Perhaps carry that day’s marble around with you in your pocket to give you a visceral reminder all day that your time has precious value. 

Perpetual Calendars

In my prior television career, I sent a lot of faxes, and that meant a lot of cover pages, and you always had a field to write the date. Unless you’re time traveling, it’s not 1997, so we’re not sending faxes much anymore. Instead, most of us check our phones or give a shout to Siri to see what the date is.

Just as digital time feels vague and unmoored from the rest of the hour, seeing just today’s date doesn’t give a sense of how today relates to the rest of the week or year.

Something more three-dimensional may help you be contemplative about the days as they pass.

See the MoMA Sliding Perpetual Calendar, designed by Giancarlo Cipri.

The Sliding Perpetual Calendar is made of plastic (so, not particularly environmentally sustainable) and measures 12 high x 9.2 wide x 0.3″ deep. You can mount it to the wall or prop it up on its included pegs. Each day, slide the red dots down the chutes-and-ladders (OK, just chutes) to select the day, month, and date. It’s currently available from MOMA for $48 ($43.20 for members).

Make the changing of the date into a device-free daily ritual and an opportunity to be mindful and intentional about the activities with which you fill your life.

Any perpetual calendar with moving pieces will work for this purpose. Other options:

Vosarea Perpetual Desk Calendar is wood, so it’s a bit better for the environment, and measures 12.8″ wide x 5.9″ high. (There’s no information on depth.) While it takes up horizontal real estate, the footprint is minimal. Amazon has it for $18.19 with a digital coupon.

ComiHome Perpetual Calendar Date Desk Calendar measures 10″ wide x 10″ high and has a sleek, modern look. This magnetometer calendar has a circular ring for the month and day of the week, a horizontal plane for displaying the date, and three magnets for selecting each, manually. It comes in red and black, or black and white and runs $22.99 at Amazon. 

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Deerine Wooden Block Perpetual Calendar is an upgrade the old-school block/cube calendar. It comes in pink, green, blue, black, and wood-grain, and runs $13.99 at Amazon. It measures 5.9” wide x 1.92” deep x 4” tall and is made of wood.

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Journaling

It’s easy for days and then months to zip by without giving any thought to intentions beyond getting through the day. It’s like how the calendar pages flip and fly off in old black-and-white movies to let you know that significant time has passed. In old photo albums, you can gauge the passage of time by the change of hairstyles and clothing. But to percieve the changes (or lack thereof) in ourselves, a snapshot isn’t enough.

I’ll admit, I’m not skilled at journaling or adept at looking at my life as a big picture. I’m more of a to-do list person. I often write the blog posts I need to read, so I suspect that’s why I’ve been thinking about memento mori

There are numerous apps for journaling, but I believe we’re more likely to put in emotional effort and pour out heartfelt thoughts on paper. I encourage you to try an analog journaling method if you are able. Something as simple as a One Line a Day journal for capturing the most vivid or uplifting aspects of life might be a good start.

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Use Visual Time Trackers

Print or buy a copy of the grid squares from the Wait But Why post referenced above and track your life in weeks by shading the squares. 

CONSIDER YOUR MORTALITY DIGITALLY

These apps are designed specifically to encourage memento mori.

Death Clock

The Death Clock app, available for iOS and Android, uses your answers to a questionnaire about your age, sex, lifestyle habits, and nation of residency to predict a death date. It’s not quite as grim as it sounds. Death Clock is AI-powered to help increase your longevity by helping users understand the impact of current habits on life expectancy and encourage making changes to live a longer, fuller life. 

Their makers describe it: “It’s like having a personal grim reaper, but with health tips.” The app is free, but some features require a paid subscription.

Life: Just One

Life: Just One, created by Julien Lacroix for iOS, was inspired by the Wait But Why post. It’s designed to help users recognize that their time is precious and make the right decisions by allowing them visualize the approximate number of years, months, and days they have left on this earth.

Atypical for apps these days, it pushes no notifications, has no ads, and there’s no sign-up. It collects no life data. The basic app is free, though the Pro level unlocks widgets, a “life in weeks” section, and full customization. 

WeCroak

WeCroak was inspired by a Bhutanese folk saying:

To be a happy person, one must contemplate death five times daily.

Each day, the WeCroak app sends five notifications to invite users to stop and contemplate death (and, by extension, the value of life).

Rather than coming at predictable times, the “invitations” arrive randomly and can arrive at any moment (“just like death,” their web site states). Upon receipt, users open the app to reveal a quote from a poet, philosopher, or notable thinker on the topic of death and may choose to pair contemplation with conscious breathing or meditation. 

The WeCroak app is free to use on a variety of platforms including Mac, iPhone, iPad, Apple Watch, Apple Vision and Android.

Additionally, WeCroak has subscription-based Leap programs, providing challenges to help “face impermanence in all its aspects and live better lives today.” 

Life Clock

Life Clock is a simple, platform-agnostic website. Enter your birthdate and time, and the result is a swiftly moving digital readout of your age to 12 post-decimal point places. Click the right arrow to get your age in months to ten decimal places; click again to get your age in months; click again for your age in days, hours, minutes, seconds, and milliseconds.

You can even see your age in lunations (lunar cycles), dog years, fortnights, galactic years, kilometer light traveled, Poincaré recurrence times (a theorem which theorizes that everything that’s happening now will happen again in exactly the same way!), heartbeats, your age in Friends or Game of Thrones marathons, and more! The data isn’t deep, but offers perspective.

Related apps include 0280Mori Master, Life Left, and Memento Mori Stoic Reminder

Ask AI Bots to Play Jeeves

Super-techie? Let AI remind you that life is short and precious:

ORGANIZE AND ALIGN YOUR LIFE WITH YOUR VALUES

You know the story of the professor, the jar, the rocks and the sand, right?

 
Once you see your life racing by, you may be inclined to focus on the big rocks. In addition to applying all of the organizing and productivity lessons this blog shares weekly, try a strategic approach.

Audit Your Life

Identify what really matters to you. Sit quietly and write down your top 5 values: being more present in your children’s lives, leaving a professional, personal, or financial legacy, improving your health to live better longer, having more adventures, being creative, etc. 

Look at your calendar and your bank account. Examine how you spend your three currencies: time, money, and attention. 

Does your spending reflect your values? Are you giving time to your priorities or just whatever is loudest?

Look at how you spend your three currencies: time, money, and attention. Look at your calendar and bank account. Do they reflect your values? Share on X

Write a Personal Mission Statement

Channel your inner marketing director and figure out what you want your life legacies to be. Post your mission statement where you can see it.

Organize Your Life to Invest in Meaningful Experiences

What are your big rocks? If it’s time with loved ones, personal growth, and joy, do you have inviolable time for vacations, family dinners, or learning opportunities scheduled? 

I’ve often referenced Laura Vanderkam’s book Tranquility by Tuesday: 9 Ways to Calm the Chaos and Make Time for What Matters. Her Rule 6 encouragesus to have identify one “big adventure” (lasting perhaps half a weekend day) and one “little adventure” (lasting an hour) each week to introduce novelty.

As Vanderkam has explained, “We don’t ask where did the time go when we remember where the time went.”

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What’s keeping you from scheduling adventures?

For five years, I had so few “adventures,” I can count them on one hand, twice meeting up with Nashville colleague Sara Skillen for day trips and last summer’s 1900-mile round trip road trip to see Paper Mommy and go to my college reunion. My two-night adventure of going to see The Floating Men was transformative, reminding me what I want in my life.

Revisit Your Audit Periodically

Memento mori isn’t a one-and-done proposition. Build time into your day, your week, your month, and your annual review to put more life in your life.

Memento Vivere

Author Annie Dillard said, How you spend your days is how you spend your life.”

Actress Kelly Bishop (A Chorus Line, Dirty Dancing, Gilmore Girls) wrote in The Third Gilmore Girl: A Memoir, “Don’t cry because you think your best days are gone. Smile because you had them in the first place.” So make sure you have them!

Memento mori (“Remember you must die”) has a sibling concept: Memento VivereRemember to live. Make every moment count: through mindfulness, gratitude, engagement, a sense of purpose, and celebration. 


The lyrics to the song at the start of this post are a little salty for a “family” organizing blog, but I want to share my love of The Floating Men with Paper Doll readers. You can find their catalog on Spotify and Apple Music, and lots of (mostly ancient) concert video on their YouTube channel. And for the first time since 2009, they’ve got a digital EP, #Reoverimagined, with new (joyous) songs and fun bonuses, including:

 
Thank you, readers, for this extra-long indulgence, and thanks to Jeff, Scot, and The Floating Men for more than three decades of reminding me to (really) live!

Jeff Holmes and Paper Doll (Julie Bestry) Scot Evans & Paper Doll (Julie Bestry)

Jeff Holmes & Paper Doll (left); Scot Evans & Paper Doll (right) — Barrelhouse Ballroom, 1/18/25

Posted on: January 6th, 2025 by Julie Bestry | 22 Comments

We’re not quite a week into the year. And yet, if you had resolutions, you may have already broken them. Vowed to eat healthy, but that boozy New Year’s Day brunch blew that plan out of the water? Planned to exercise daily, but those two days back at work wore you out, so you slept in instead of going to the gym this weekend?

You aren’t alone. In fact, the second Friday in January is known as Quitter’s Day because so many people have already tossed their resolutions by that day. Research by Baylor College of Medicine found that 88% of people give up their New Year’s Resolutions by the end of January; a large percentage of the remainder part ways with their resolutions before the end of April.

WHY DON’T NEW YEAR’S RESOLUTIONS WORK (FOR MOST PEOPLE)?

It’s not that resolutions can’t work, but that people generally go about them in the wrong way.

Unrealistic Expectations

It’s cute when three-year-olds tell you they’re going to be princesses, basketball stars, or wizards. But if you’re a grownup and you “resolve” that you’re going to change who you are in some massive way, your ambitious goals may get in the way of reality.

If you set an aspirational goal that’s so ambitious that you can’t possible achieve it, you’re guaranteeing that you’ll be discouraged each time you hit a setback or your progress is glacial.

Think about what I wrote in Paper Doll Explains Aspirational vs. Inspirational Clutter. Just as when you fill your space with tangible aspirational clutter, filling your head with an aspiration to achieve something lofty without the any undergirding infrastructure guarantees disillusionment and falling short.

Black-and-White Thinking

It’s common to approach goal-setting with an all-or-nothing mentality.

“Either I will publish a Pulitzer Prize-winning novel this year (even though I haven’t written anything since college)!” or “I’m going to keep this house perfectly organized every day from now on (even though I haven’t seen my keys in three weeks)!” leads people to give up when they hit the first bump in the road, so they stop writing or putting things away.

Too often, people craft their resolutions as, “I’m going to completely change how I behave” and that means that the minute they revert to their innate habits, they declare a loss. (A hot fudge sundae doesn’t mean your diet is dead and buried; tomorrow, have a salad.) 

We don’t need a new year, or a new month, or even a new day to continue on with our goals. As I talked about in Organizing A Fresh Start: Catalysts for Success, we can always find new opportunities to re-set.

Shame-based Motivation

  • Are you a carrot or stick person? Are you motivated to win something for the glory or by fear of not achieving?
  • Are you more likely to go after a goal because it’s something you truly desire, or because you’ve been guilted into it?
  • Do you want to achieve something because it’s your dream, or because you’ve been conditioned through social pressure (or from your mother-in-law or your work frenemy) to do something?

If you only set a goal because someone makes you feel bad about who you are now (whether in terms of your shape, your status, or your accolades), that extrinsic motivation probably isn’t going to have staying power to get you out of bed to run on a rainy morning or to get your butt on the piano bench to practice scales.     

If you’re focused on something negative and are shamed (or shaming yourself) into changing who you are, that self-criticism is going to prevent you from making any sustainable change

And whenever we don’t meet our resolutions, that above-mentioned black-and-white thinking can lead to low self-esteem, feelings of inadequacy, and poor mental health. 

Lack of Strategic Planning

If you rang out the old year by resolving to “lose weight in 2025” or even to “lose 25 pounds in 2025,” you were resolving to magically achieve something. You can’t really “do” a resolution.

This is why the concept of SMART goals is so popular, because they promise that if you sit down and define your goals by making them specific, measurable, attainable, relevant, and time sensitive, and strategize how you’ll take action, when, and how often, and are clear on your purpose, you’ll stand a better chance. I’ve written about that often, and back in 2014 in Achieve Your Goals: Modern Truths Behind the Urban Legend, I spelled out my alternative steps to really making your goals come alive.

Merely stating your resolution without spelling out the strategies and actionable tactics is a recipe for a pretty weak soup of achievement.

For more on the problematic nature of New Year’s resolutions, read:

Instead, Make Real Change Through Intentions and Habits

Set positive intentions — When you do create goals, focus on whatever you want to achieve because the goal uplifts you, not because you’re trying to avoid something. (Will you be delighted, or will you only be avoiding a negative result? Unless you’re motivated by the stick, find the carrot…or the cookie.)

Have a plan, not a dreamIdentify any obstacles you’ve faced in the past anticipate what may arise in the future so you can develop strategies to overcome them.  

Set small, achievable objectives — You’re not going to put away everything the minute you are done with it, but you can set a timer for ten minutes before your lunch break to file away everything that’s piled up on your desk during the morning. Keep breaking down large aspects of change into ever-smaller, more manageable tasks. 

In fact, if you really want to change your behaviors, I suggest reading (or re-reading) James Clear’s Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones.

Clear’s book is one of the most approachable guides to making small behavioral changes so that you can replicated them and build on them to achieve what you want.

Treat yourself with kindness — Don’t beat yourself up over backsliding; use it as an opportunity to investigate what’s tripping you up and look for creative solutions. The goal is to catch yourself winning.

Acknowledge that setbacks happen to everyone; focus on progress, not perfection. (Perfection is boring! Figuring out why you always throw your coat on a chair instead of hanging it up or always procrastinate about refilling prescriptions gives you opportunities to win!)

Seek — and accept — support! — There’s a reason people say it takes a village and that no man is an island. Humans are social animals; we’re not meant to do it all ourselves. Whether you seek the support of family or friends, delegate lesser tasks to staffers so you can focus on improving your unique skills, or work with a counselor, therapist, or professional organizer who can provide accountability and training, don’t feel like you have to go it alone.

GO LONG; MAKE A CHANGE

I’m just not a fan of resolutions. I am far more enamored of changing habits. If resolutions work for you and help you make a fresh start, go for it. But if you struggle with resolutions, it’s OK. There are better ways to introduce change in your life.

Longtime Paper Doll readers know that I’m a big fan of using words to create a positive mindset. Once I have a vision for what I want my life (or my year) to look like, I can build a theme and see if each habit or action dovetails or departs from that theme. And we’re going to look at that in a moment. But I’ve recently been introduced two additional concepts for guiding your thoughts and actions.

Cathedral Thinking

Greta Thunberg has been quoted as saying, “Avoiding climate breakdown will require cathedral thinking. We must lay the foundation while we may not know exactly how to build the ceiling.”

Oooh, cathedral thinking! I’m picturing time-lapse video of a cathedral being built from the foundation upward as the people and the city around the area change and grow over decades and centuries. 

I was unfamiliar with the term “cathedral thinking” before I heard Thunberg’s quote, and did some research. Officially, cathedral thinking is a mindset focused on long-term planning and thinking about the future rather than the present. Originating in medieval Europe, the concept developed from the fact that builders of grand cathedral began projects they knew would not reach fruition in their lifetimes; they were thinking generationally. 

Duomo di Orvieto (Orvieto Cathedral) Umbria, Italy @2018 Julie Bestry

Cathedral thinking is a way to view the problems we face as challenges requiring effort — sometimes collective effort by that village — and an investment of time, and perhaps money, over the long haul. When you’re talking about building literal cathedrals, that long-term planning, investment in the future prioritization of sustainability can create a tangible monument to the work you’ve put in.

But ever since I heard Thunberg’s quote, I’ve been thinking about how cathedral thinking applies to building our future selves. Maybe our initial goals are short-term: to get our homes or offices organized, or to learn how to say no to obligations that don’t fulfill us, to go to the gym, or start eating healthy.

But none of these goals exist in a vacuum. We don’t want to lose weight because the number on the scale is somehow meaningful. We’re not decluttering (merely) so that our homes look more orderly. We’re not culling the energy vampire tasks from our schedules so we’ll have a more balanced work-life schedule. Those are the interim benchmarks; those are the foundations and scaffolding and various levels of the cathedral of our individual selves. 

But our true cathedrals are who and what these habits will help us become. Better eating, exercise, self-care, stress-reduction, and organized spaces mean that we will be happier, healthier, and alive and vital for longer so that we can be with the people we love, doing the things we care about.

Anyone doing a reality check knows we don’t write books to become rich; almost no published authors are making that kind of bank; nor are artists. Instead, it’s about legacy

James Clear suggests that we can change our habits by aligning them with our identity. “I am the kind of person who eats five servings of vegetables a day” or “I am the kind of person who hangs up her clothes” may not be true, yet, but it’s tying acts to the self-image to which one aspires.

As long as that identity isn’t so aspirational as to seem out of reach, it can override the tendency we all have to blow off our goals when we just aren’t feeling it; when we just don’t wanna

Your aspirational goals are part of your legacy, and your legacy is going to take a lifetime to build. You are a cathedral. Start by laying the foundation, and keep the future generations (that is, iterations) of your identity moving forward.

Make a Change

I’m sure you’ve heard the saying that “insanity is doing the same thing over and over again and expecting different results.”

We all struggle. Change is scary. Fear of failure, fear of success, and annoyance (and avoidance of annoyance) keep us stuck, year after year.

Recently, I was thinking about how, ever since the start of the pandemic, I’ve felt stuck. I work hard to stay safe, in terms of my health. I still wear a mask in indoor public settings and avoid crowds. But in the last six weeks, I’ve still had health issues; first, as I reported last month, I had a rough bout of vertigo; then mid-December, I had a cold (and it was, though lingering, just a cold). I petulantly resented that I’ve taken all of these precautions, have missed out on a lot of the joys of life in these years since 2020, and still got sick.

We all take precautions to protect ourselves professionally or personally, to avoid pain (the stick) but that often means we never get the carrot or the cookie. Eventually, as I wrote about in Paper Doll Says: Don’t Get Stuck in a Rut — Take Big Leaps, we have to get out of our comfort zones.

This was in my head when I had a conversation last week with the always-fabulous Deb Lee, productivity consultant, connector-of-humans, and amazing friend. Deb was talking about marketing and entrepreneurship expert Amy Porterfield, and how she often advises people to Do Something Different. You can listen to Amy’s podcast, #497: Do Something Different: A Method For Getting Unstuck, for a sense of how this philosophy, of doing something in a different way, can shake you out of your rut, blow out the cobwebs, and bring new ideas and new opportunities.

And it wasn’t just Deb quoting Amy. Within a day, my colleague and the best darned Evernote Expert you could want to know (and I’m saying that as someone who has been an Evernote Certified Expert for the past decade), Stacey Harmon of Harmon Enterprises, echoed the same idea. In her newsletter, she talked about how she chooses a word/concept of the year, and for this year, Stacey wrote,

“For 2025, I’ve chosen “Do things differently. Get different results.”

(In her newsletter, she talks about how each year, she creates a custom Evernote Home cover image containing her word or phrase of the year, overlying a photo that’s attractive to her and is in alignment with her goal. Read more about how Stacey tracks her word/phrase of the year in Evernote.)

Although hers isn’t my phrase for 2025, I’m borrowing the inspiration to remind myself to spread my wings a bit more and embrace a larger life.

USE YOUR WORDS TO ORGANIZE THE LIFE YOU WANT

Most years, I blog about the advantage of selecting a word or phrase of the year to create your mindset. While resolutions state where you want to end up and goals allow you to spell out the habits that can get you there, words or mottos for the year are different.

Scrabble Tile Photo by Brett Jordan on Unsplash

Whether you pick a word or phrase or song doesn’t matter. Rather, all formats of these words allow to set your intentions for where you want to focus your energy for the coming year in a way that uplifts and expands instead of setting restrictions and boundaries

Last year, in Toss Old Socks, Pack Away 2023, and Adjust Your Attitude for 2024, I talked about my approach to each new year.

In particular, I went deep and wide into the concept of the personal review, a method for reflecting on the year that’s ended to get a sense of what is really meaningful to you (in categories like health, finances, professional development, business, relationships, personal growth, and community) for guiding your approach to the new year.

I recommended the amazing Year Compass, for doing your annual review and for developing your hopes, dreams, goals, and plans for the coming year.

And I’d picked the word UPGRADE as my guiding word of 2024, but explained that it was battling it out with PRONOIA. I wrote:

Don’t worry if you’ve never heard of it. Honestly, the first time I heard the word, I assumed it was made up. It’s opposite of paranoia; a person experiencing pronoia believes that the world around them conspires to do them good. Obviously, taken to extremes, it might seem like psychological or spiritual irrationality. 

But Buddist principles haven’t been working for me, I’m still trying to get a handle on the Stoics I talked about in Toxic Productivity Part 2: How to Change Your Mindset. I feel the pull of a bigger change in my life, and I think “pronoia” dovetails with the idea of a life upgrade.

Thus, I keep coming back to the Carly Pearl song in which I first heard the word “pronoia.”

 

This year, I’ve decided to upgrade the word “pronoia” to be my personal life motto. The concept that the world conspires in your favor is just too inspiring to apply to only one year. 

Once you do your personal review, you’ll know what you want to accomplish this year, and more importantly, why. Maintain the motivation and energy of your “why” with a word or phrase that reflects the overall concept you want your year to engender. It’s not about losing weight, or maybe even health, but a word that reflects beyond the literal to the the larger idea of how you want to feel. Maybe buoyant or lighthearted or delighted? 

Consider:

  • a word of the year
  • multiple words (like a trio of words) of the year
  • a quote or motto or mantra of the year
  • a song of the year (or a song title, or a lyric)

Whatever you select is your personal theme for the coming year. Whatever you want to remember about your goals and your attitude is what this word or phrase or mantra will reflect.

But don’t just leave your word sitting there on a notepad. Your goal is the best product or service — it’s the business of you. Use your (organized) space to keep your attention on your intention for the year, the building of your personal cathedral.

Advertise your theme word(s) anywhere or everywhere it’ll catch your attention. Don’t let it fade into the woodwork!

Promote your theme to yourself wherever you need a little push to live in accordance with the values you’re setting for yourself. Display it:

  • on a sticky note on the fridge or your bathroom mirror
  • on a bookmark you’ll see each time you open or close whatever book you’re reading
  • on a both sides of the door leading to and from your garage, so you’ll be reminded of it when coming and going
  • on one of those fun little felt word board with changeable letters placed so you see it from your desk chair or wherever you spend the most time

  • on the lid or door of the washing machine, to remind you that those “adulting” tasks deserve appreciation
  • on the door to your closet so you’ll be reminded to dress and act in accordance with your theme
  • as the title of a vision board, along with images reflecting the meaning of your motivating words, phrases, and songs.
  • on the lock screen of your phone 
  • as the desktop graphic of your computer
  • on whatever software allows you to customize your home screen (like Stacey’s advice for Evernote Home)

Don’t just engage your visual sense. Add an auditory component:

  • Change your wakeup alarm on your phone to your theme song.
  • Record yourself speaking your word or mantra (or have a loved one do it) and use the sound file as an alarm to remind you periodically at a point in the day when your inspiration is likely to flag.
  • Recite your word or phrase every night before you go to sleep and upon waking. Make it a mantra.

Whatever you pick should soothe and motivate, providing you with clearer sense of the vision you want your actions to reflect. Picture it on a banner as you cross the finish line, or carved into the marble over the doorway of your personal cathedral.

Find Your Inspiration

You don’t have to rush to find your word or phrase. A year is 365 days and we’re only six days in. And if you find that the word your pick is ill-fitting, like a jacket that’s too tight in the shoulders, you can change it.

To get you started, peruse:

Choose a One-Word Theme: We Review Our 2024 Themes and Reveal Our 2025 Themes (Happier Podcast with Gretchen Rubin)

One Word Themes for 2025 (Gretchen Rubin)

How To Choose A Word Of The Year (Elizabeth Rider)

New Year Intention (Jonda Beattie)

246 Word of the Year Ideas for a Better 2025 (GoodGoodGood.co)

2025 Word of the Year Ideas (Morgan Harper Nichols has 60 great, often unexpected words)

2025 Word of the Year (and 100 ideas for yours) (Elizabeth McKnight)

Paper Doll’s Words of Intention

I’ll be honest — I’m not ready for 2025. I usually use the last two weeks of the year to do my annual review and find the right word or phrase for the coming year. But, as mentioned, I had the creeping crud from the week before Christmas until close to the new year, and haven’t yet found my word. I’m leaning toward ENGAGE.

I liked having a word and a song last year, and keep hearing Florence and the Machine’s Dog Days Are Over running through my head, but suspect it’s one of those songs where I’m not sure that the lyrics mean what I think they mean. I’ve noticed that Natasha Beddingfield’s 2004 hit, Unwritten, is playing everywhere lately, and feel like it’s speaking to cautious, perfectionist me:

I break tradition
Sometimes my tries are outside the lines
We’ve been conditioned to not make mistakes
But I can’t live that way

Songwriters: Danielle A. Brisebois / Natasha Anne Bedingfield / Wayne Steven Jr Rodrigues
Unwritten lyrics ©2004 Sony/ATV Music Publishing LLC

 

Whatever I choose, I’m considering the advice of Deb and Stacey, and remembering the words of essayist and novelist Susan Sontag, in her Reborn: Journals and Notebooks, 1947-1963, where she emphasized courageously taking leaps and embracing change:

“I must change my life so that I can live it, not wait for it.”

Do you have a word, phrase, motto, or song of the year to support your 2025 mindset?

Posted on: December 16th, 2024 by Julie Bestry | 16 Comments

Sigh. the musical Annie may be right that “The Sun’ll Come Out Tomorrow,” but the sun never came out yesterday.

Granted, it was a rainy day, but in addition to the dark, dreariness of the day, and the too-swift passing of a December Sunday, the sun went down without my noticing because it really never seemed to come up. As I may have alluded to in Organize Your Sleep When the Clocks Change and Beyond, I’m not much of a fan of Standard Time. I like lots of sunshine, and particularly want long, light evenings to run errands and move about in the world.

We’re in a darker, gloomier time of the year here in the Northern Hemisphere. That, combined with the wonkiness of the end of the year, makes this a weird time. Some folks are delighting in preparing for the holidays, getting ready to entertain and celebrate, but over and over, I’m hearing from friends and clients alike that they aren’t quite “feeling it,” or at least not yet.

A few people have asked, having jokingly, if there are ways to organize yourself out of feeling out of sorts at the end of the year. I think there are.

This is the final “normal” week of the year. Next week is Christmas and the start of Hanukkah, and the week after, is New Year’s. While many folks are (or will be) with family and celebrating, there are many who are feeling a walking-through-molasses sluggishness at this time of year. Half their co-workers are out of the office, and while some clients are expecting attention, there’s a widespread, tacit understanding that nobody is starting anything new for the next 2 1/2 weeks.

So, if you’re in your annual happy place, please feel free to skip this week’s post. But if you’re grumbling about the dark and the cold, about another year over and about the “meh” of it all, I have some suggestions.

COPING WITH THE “BASEMENT WEEKS” OF THE YEAR

These weeks aren’t just the bottom of the year. They can feel dark, cold, even soggy. There’s a hurry-up feeling just before the holidays and, for most, a drop-off in delight between the holidays and again at the start of the year.  

But winter really can be the most wonderful time of the year if you have the right mindset, according Kari Leibowitz, PhD., a Stanford-trained psychologist. She’s written a book on how to improve mental health by changing how you think about the winter months.

Leibowitz moved to Tromsø, Norway, above the Arctic Circle, to live for a year. For two entire months, the sun doesn’t rise in Tromsø! You’d think everyone there would be crabby and stabby during that time, but she found that the community approached the season with a chipper mentality. She similarly explored places on earth with “some of the coldest, darkest, longest and most intense winters, and discovered the power of “wintertime mindset”— viewing the season as full of opportunity and wonder.” 

To help those of us (who can at least feel grateful that we’re not above the Arctic Circle) starting to struggle with finding inspiration this time of year, Leibowitz wrote How to Winter: Harness Your Mindset to Thrive on Cold, Dark, or Difficult Days.

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Get Psyched for Winter

Liebowitz says that changing our mindsets about winter is key. Apparently, we tend to psych ourselves out, adopting a mindset that assumes that winter will be grim, so it feels that way. I get it. As a professional organizer, I’ve seen how often people expect that organizing will be boring and that they’ll be grumpy, so when they do it on their own, it is. They’re surprised when a professional organizer comes in and treats the experience as hopeful and (dare I say it?) entertaining?

As an organizer, I approach working with a new client, or even a new session, by focusing on the possibilities of finding delight. I see myself, in partnership with a client, as an explorer, a detective, an anthropologist, and more. Because I expect fun, I will (generally) find it (and get to share it with the client).

Confirmation bias is the tendency to look for, and interpret, new evidence as confirmation of one’s existing beliefs or theories. If you expect winter to be misery-inducing, you’ll find signs of it everywhere.

Easier said that done? Maybe not. Instead of seeing winter as two potentially fun (but possibly disappointing) weeks followed by months of darkness, we can look for ways to see winter, as a whole, as fun.

Create a Winter Wonderland in Your Space

I’m sure you’ve heard about hygge. A few years ago, books about hygge, the Danish approach to winter coziness, was all the rage. (If you need an introduction, The New Yorker‘s 2016 piece, The Year of Hygge, the Danish Obsession with Getting Cozy, is a great place to start.)

Western articles about hygge tend to focus on the physical atmosphere. Every single piece will reference candles. The Danes are very big on candles being comforting. Personally, I worry about candles getting knocked over. If you have pets and tiny humans, consider safe alternatives to lit candles, like fairly lights or tiny, flickering LED tea lights.

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If you have a fireplace and don’t have to worry about kids or creatures in close proximity, consider making a ritual out of lighting a nightly fire to increase the cozy atmosphere.

There’s no official hygge-ness to it, but I think it’s wise to create a winter beverage station. Think about the coffee stations you see in bed & breakfast venues and boutique hotel lobbies. Consider investing in a cute tray and a variety of teas, coffees, mulled ciders, and hot chocolates. Buy a few tiny bottles of flavoring syrups, or fill a glass canister with mini-marshmallows. Whether you’re working from home or recovering from exposure to a snowy day, your daily beverage experience can be a ritual for emotional, as well as physical, warmth.

If you’re up for some “scentsational” improvements, extend the scents of the holiday season and use essential oils like cinnamon, pine, or citrus. (Generally, I prefer unscented products, but am obsessed with buying citrus-scented foaming hand soaps. Even before COVID, I was in the habit of washing my hands as soon as I came in from the outside world — you never know what supermarket shelf had germs! — and those citrusy, foamy bubbles and warm water are a great transition when you first come in out of the cold.)

Increase comfort in various places in your house. Plush blankets are soft, warm, and nurturing. The weather outside may be frightful, but you can feel snuggly the whole day (and night) long.

Fellow GenXers may recall how cozy it was to wear leg-warmers in the 1980s, both inside and outside. You might think leg-warmers disappeared when Jane Fonda workout videos did, but they’re still available in a variety of styles and colors.

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It’s not necessarily hygge to use them this way, but on a day where you need a lift, dance around your house to a TikTok video and pretend you’re an extra in an episode of Fame.

 

Organize Your Winter to Embrace Hygge Attitudes

In addition to the physical comforts that can improve your mood in the winter, there are hygge-related attitudes (irrespective of holidays) that can give you some uplift when you’re struggling against the (literal or figurative) darkness.

  • Be present — It’s so easy to get caught up in the news and crummy things happening halfway around the world or just elsewhere near you, but miss the small treasures in your own life. Be present in the moment by stepping back from technology. For more reasons and inspiration, read my post, Celebrate the Global Day of Unplugging.
  • Add pleasure rituals to each day — You can counteract the glumness of winter by adding little treats to your day (and to the days of everyone around you). Call a friend to come over and hang out while you bake cookies. Of course, winter treats don’t have to be caloric. Come home after a work day to glory in a bubble bath. Try skincare rituals that may have seemed like silly luxuries before, like a face- or full-body sheet mask.
  • Create a cadence to the week with personal and social rituals — Rituals added to the ebb and flow of your week can make the winter pass more quickly. For the next few months, try having a standing date with friends, whether it’s a low-effort Sunday dinner (rotating houses), board-game afternoon, or a movie night. Consider pancake/waffle breakfasts on Saturday with the kids and experiment with different types recipes or shapes. The key is that you don’t have to go out in the winter weather (though you could) to have something to look forward to each week that’s not a big production, but that will lift your spirits. 
  • Practice gratitude — Hey, at least you don’t live above the Arctic Circle. At least we don’t live in horse and buggy days and have to get our drinking/cleaning/bathing water from the river. At least there’s Zoom and Door Dash and electricity. Be thankful for small mercies, for loving friends, or for whatever you don’t have that you don’t want. Journal, write gratitude lists, or write notes to the people to and for whom you are grateful! Imagine how getting such a note could brighten their winter days!
  • Volunteer — If you’re having trouble even feeling grateful, consider volunteering with a local charity, at a shelter (for unhoused persons, for victims of domestic violence, for animals looking for their forever homes, etc.). 
  • Practice mindfulness — The Polish website Prze Kroj’s Mindfulness Exercises for a Cold Day provides a variety of approaches to reframing the thoughts we have about the stagnation of these dark days (“Oh, no, another year is ending and I still haven’t written my novel!”) and offers ideas for positive reinforcement and self-awareness. 

Behave “As If” and Upgrade Your Winter Activities

I will never ski. I ice skate maybe once every fifteen years. You know how some people are “at one” with nature? I am at two with nature.

But Leibowitz found that the folks of Tromsø found ways to spend their winters living more closely in sync with nature, adapting to the seasons by giving in and taking cues from our animal friends. Perhaps we need not hibernate, but that hygge coziness (resting more, slowing down) apparently blends nicely in concert with Thumper and Bambi (playing outside).

So, following Leibowitz’s advice that we act as if we were outdoorsy folks, we could:

  • Take an energizing walk when the sun is out. (You may recall from the Organize Your Sleep When the Clocks Change and Beyond that getting daylight helps reset the body clock so our insides know that it’s time to go night-night.)
  • If you’re not me, try a winter sport or activity that’s less about competition and more about having fun: ice skating, sledding, skiing (downhill or cross-country), snowshoeing, tubing, tobogganing. etc.
  • You don’t have to be athletic. You and the neighbor kids (or the cute neighbor guy, if your life imitates a Hallmark movie) can make a snowman or build a snow fort.

Love and Other Indoor Sports

Of course, you don’t have to go outside. Leibowitz recommends the dark winter months are ideal for engaging in “low-arousal positive activities,” — activities that give us a warm glow rather than ruddy faces and iced-lung wheezes.

If you’d like to explore an activity that makes the winter brighter or cozier but without having to put on your shoes, winter is a great time to organize your hobby exposure

  • Take up a craft or hobby. Give yourself permission to be terrible at knitting or painting. Nobody needs to know.
  • Explore an online class (live or recorded) to learn how to do something (cook, take better photographs, do those viral social media dances) or just to know something (about the Holy Roman Empire, or what are the other parts of a cell, because all you remember is that mitochondria is the powerhouse of the cell, and there must be more to it).
  • Take up an indoor physical activity. Every January, people sign up for gym memberships as part of New Year’s resolutions. They go a few times and their motivation peters out. Don’t let winter beat you up or guilt you out. Try an online exercise class. There’s a reason why Yoga with Adriene is a perennial favorite, even with those of us with wonky balance and no flexibility. Adriene and her doggie offer a comforting yoga practice, and you don’t have to switch out of your jammies and into Spandex. (Though you might want to try out the aforementioned leg-warmers!)

 

Conversely, go the reverse route. Instead of trying something new, reinvigorate yourself with the love of something old.

From my late twenties and through my thirties (and beyond), I had a favorite regional band, The Floating Men. They weren’t MTV-famous, but I attended their small- and medium-sized venue concerts in various cities where I lived (or traveled to) and always felt immense joy as we all (The Floatilla) sang along and danced with revelry.

The band stopped playing gigs as their grownup careers got in the way, but last year, they announced they were going to start performing again. There wouldn’t be shows every few weeks, but there would be a show in Nashville and I was jazzed! But it sold out in moments. They added a second show. It sold out right away again. I shrugged and figured I’d just comfort myself with the CDs that have sustained me for decades.

I was surprised and delighted when they announced a show here in Chattanooga, and I managed to get tickets; that show, too, had sold out quickly and a second night was added, and as frugal as I am, I arranged to go to that show, too. I’ve been listening to the band’s music for a long time, but in the months since I bought the ticket, I listen much more often, singing out loud and dancing around the house. I’m remembering the concerts, but also the joy of hearing the music for the first time, or introducing it to others. Sometimes, recalling old loves can kindle new sparks.

What old loves can you bring back into your life? (No, don’t call your ex.)

  • Re-read books that brings you joy or comfort — I re-read all the Jane Austen novels almost every year. (This winter, I’m considering a movie marathon over weeks, watching every movie based on an Austen novel.)
  • Listen to music from your youth — Listen to your tangible music formats or go to Spotify, but pretend it’s your senior year of high school or college and play what thrilled you back then. If it’s Squeeze’s Singles – 45’s and Under, let me know in the comments and we can sing Tempted together over Zoom.
  • Re-binge your favorite shows from way back — Chances are good that there are shows you loved back before there were DVRs (or even VCRs). Watch them again, and maybe share the love with a partner, friend, or kid who never experienced the show the first time through. (I’m ready for a Buffy the Vampire Slayer rewatch.)
  • Listen to podcasts that review the stuff you loved — I’m a sucker for podcasts where fans talk about TV shows, but also where actors talk about the shows they were in, and each show focuses on one episode. I loved The West Wing Weekly when there was a new episode every week, and my plan is to start listening to I Am All In, Scott (Luke Danes) Patterson’s Gilmore Girls podcast.

And as long as I’m talking about Gilmore Girls, have you seen the new Walmart commercial with the cast?

 

 

Unlike some of the rest of us, Lorelai loves winter. If you’re a fan, you know how happy she gets when she can smell snow.

The point of all of this is that you can use the darkness of winter as permission to slow down, rest, and rebuild for a coming spring. Soon enough, we’ll be talking about all you want to accomplish for the new year. Until then, maybe reinvigorate yourself gently?

A PERSPECTIVE TO HELP YOURSELF LET GO

I was captivated by Graham Allcott’s Rev Up for the Week newsletter from 11/10/24, and what he had to say on the topic of Winter and Re-emergence

As we feel the pull of winter, everything around us is dying back, getting ready to hibernate, preparing to go fallow. There will be another spring. Things will grow again. Things will feel brighter and calmer and more optimistic than they do right now. Winter is a season from which fresh hope and growth can emerge, but its bleakness needs to be processed to be overcome, not denied.

The same is true in our lives and at work. It’s easy to get excited about a new thing, but often much harder to let go of what doesn’t serve us anymore, or recognise that someone (maybe even ourselves!) is in the wrong place or doing the wrong things. Sometimes our great ideas are the wrong ones in that moment.

Graham invited readers to really ponder winter — how this feels like the end, how everything out there (and inside us) may feel like it is lying fallow. For weeks now, my mind keeps echoing how he wrote that this feels like a counter-intuitive and at odds with our usual experience of productivity as creating, of moving things toward the end zone. He wrote,

And yet, sometimes, things need to retreat. Sometimes we have to cut it all back to make space for the new growth. An important part of any creative process is the letting go – for every new thing created, there’ll be other great ideas that never see the light of day.

As I referenced throughout my series on toxic productivity, seeing our value entirely in terms of what we do or create denies vital parts of our humanity. If this cold, dark, sluggish time of year makes you feel worse about yourself because it makes productivity harder, I invite you to revisit that series:

Toxic Productivity In the Workplace and What Comes Next

Toxic Productivity Part 2: How to Change Your Mindset

Toxic Productivity Part 3: Get Off the To-Do List Hamster Wheel 

Toxic Productivity, Part 4: Find the Flip Side of Productivity Hacks

Toxic Productivity Part 5: Technology and a Hungry Ghost

In Graham’s newsletter, he provided a series of questions to help explore our inner workings during these dark days, particularly as we approach the hubbub of celebrating the incoming year. I invite you to look at his whole list, but the questions that I keep finding myself returning to, over and over, are:

  • Where am I putting time and energy that no longer nourishes me?
  • What are the projects, processes and habits that I need to let go of?
  • Are there meetings, events or commitments that I (or we) can un-make?
  • How can I soften, rest and be kinder to myself in the coming weeks?

ONE FINAL BRIGHT SPOT

This Saturday, December 21st, is the first day of Winter. Are you thinking, “Geez, it’s not even officially winter yet?”

But guess what? It’s also the Winter Solstice. It’s the day of the year with the least sunlight (here in the Northern hemisphere). Why is that good? Because every single day after (and particularly, up until Daylight Saving Time returns on Sunday, March 9, 2025), we will start getting more daylight.

By Friday, December 27th, we’ll have four more minutes of daylight that we’ll have this Friday!

Baby steps, I know. But as we organize our attitudes, isn’t appreciating small, cozy treats (like a few more moments of natural light each day) one way to do it? Celebrate the Winter Solstice by lighting a few candles and getting back to nature, or take guidance for a more robust celebration from these articles:

6 Ways to Celebrate the Winter Solstice (Sparks ABA)

7 Winter Solstice Celebrations From Around the World (Britannica)

Winter Solstice & Ways to Celebrate (Way of Belonging)

25 Facts About the Winter Solstice, the Shortest Day of the Year (Mental Floss)

You can also watch the festivities of the sunrise of the Winter Solstice 2024 around the world, live on YouTube. For example, you can see sunrise at Stonehenge in the UK. It’ll be at 4:21 a.m. local time, so you can watch it before you go to bed on Friday night.

 
Similarly, the Republic of Ireland will broadcast the Winter Solstice from inside the ancient passage tomb at 5200-year-old Newgrange. You’ll be able to see it on the Office of Public Works YouTube page.


Whatever your relationship to winter, I hope you’ll focus on the positive things that are coming.

Let’s raise a cup of hot cocoa (or, y’know, even a mug of nothing but mini-marshmallows) and I’ll see you next time.