Archive for ‘Psychological’ Category
Global Day of Unplugging 2025: Phones and Apps to Reduce Phone Use and Improve Your Life
Do you get shaky when your phone isn’t in your hand? Are you chronically online? Do you need a digital detox?
A year ago, I wrote Celebrate the Global Day of Unplugging. In that post, I explained the observance’s purpose, to bring attention to the importance of taking a break from 21st-century technology, embracing silence, and interacting directly with others. I also did a deep dive into the mental and physical dangers, as well as the damage to our productivity, wrought by the oh-so-compelling devices we carry everywhere.
We examined why it’s so hard to step away from our phones, from dopamine-dripping design to always-on culture, and explored tips for de-centering phones in our lives. It focused on lifestyle changes as well as ways to alter phones settings to make them less compelling. I mentioned some apps for reducing screen use and a phone designed to make essential work easier but social media less appealing.
The next Global Day of Unplugging is from sundown this Friday, March 7, 2025 to sundown on Saturday, March 8, 2025.
According to Backlinko, in 2025, American adults spend an average of 4 hours and two minutes a day on phones. We are spellbound! (Cell-bound?)
Reducing screen time (and replacing it with a phone-free activity) can decrease depression and anxiety and improve social connections. What could you accomplish if someone gave you back even one of those four hours? What dreams could you achieve? (What literal dreaming could you do if you weren’t doomscrolling into the wee hours?)
Most of the strategies I shared last year required willpower. Today, we look at tech that maximizes functionality but inserts friction to minimize the seductive draw of our phones.
MINIMAL PHONE
Minimal is an upgraded version of the phone I previewed last year. Resembling an early Kindle more than a modern phone, it use an E-Ink Touch display to reduce eye-strain and promote healthy sleep.
It’s higher tech than a flip phone, but less inviting than a typical smart phone. Fewer hits of dopamine means you’ll only grab it when you need it instead of when you want it, and you’ll want it less often. Plus, without blue light, it’s less destructive to your sleep patterns.
Some of the key features and benefits of Minimal are:
- The black-and-white E-ink display is designed for eye comfort — With a 4:3 aspect ratio for optimal viewing, 4.3″ screen size for productivity without distractibility, and 230 ppi for improved readability, you could use Minimal to read all day long (but don’t!) without eye strain.
- It dramatically reduces distractions — There are no intrusive blink-y features and bright colors. The more you focus on the actual work you need to do, the quicker you’ll be off your phone and spending time with family, friends, hobbies, or even your dream world.
- The QUERTY keyboard is tactile — Remember how powerful you felt when you used your BlackBerry? Wouldn’t you love that sense of accuracy and speed again? With a 74mm-width keyboard for comfort, a 35-key (plus hot-key) layout, and .25mm key travel (the depth a key can be pressed) for precision tactile sensation, you’re set up for old school power.
- Minimal is made for the long run — Too often, phone batteries die after about two years and the hardware stops being supported by the upgrades far too soon. Planned obsolescence is a huge part of most manufacturing models, but Minimal promises it will be supported by software updates for five years and is “crafted with quality materials…to stand the test of time.”
- Minimal still has all the essential Android apps you need — With full access to the Google Play Store, you can download any necessary apps (like Dropbox, CashApp, Google Maps, etc.) with no muss and no fuss. It supports Android Auto, can be linked via Bluetooth to fitness watches,,,, and supports contactless payments like Google Pay.
Minimal may be visually minimal, but it’s maximal when it comes to features:
- Along the top phone edge, there’s a microphone, phone speaker, and proximity sensor.
- The bottom edge has a 3.5mm headphone jack (for all of us who are tired of cordless ear buds falling into the street (or soup!), a USB-C port for charging, and an audio speaker.
- There are two cameras: a 5 MP rear-facing (selfie-taking) camera to the bottom left of the keyboard, and a 16 PM front-facing camera (with flash) on the back.
- Above the keyboard, there’s a simple navigation bar.
- Side buttons provide a fingerprint unlock power button, dual sim/expandable storage, volume up/down and an E-ink refresh button. (Note: Minimal does not support E-Sim.)
- Built-in goodies include a flashlight, compass, and gyroscope, and it supports Wi-Fi calling and hotspot functionality.
Choose 6 GB memory with 128 GB storage or 8 GB memory with 256 GB storage.
There are three versions of the Minimal Phone: Pebble (white), Onyx (black) and Fusion (black top with white key board). Minimal is $499.00, they’re offering $100 off of pre-orders. (Shipping is free world-wide!)
MINIMALIST PHONE (APP)
Not to be confused with the Minimal Phone, there’s also a Minimalist Phone, which isn’t a phone at all. Rather, it’s an Android app designed to reduce cell phone addiction by changing the user interface by which you see and launch your apps.
Minimal Phone replaces the default Android screen with a custom home screen which encourages more mindful use of phones and directs your focus to your most productive apps. Instead of being pestered by pop-ups, counters, bright colors, and icons on a traditional home screen, the mostly icon-free, minimalist user interface helps you recognize how unhealthy your usual phone usage patterns are (all those dopamine-seeking behavior!) and curb mindless scrolling.
Note, Minimalist Phone’s monochrome interface isn’t the same as just setting your Android to black-and-white or your iPhone to greyscale. Instead, it also lets you view selected apps in black-and-white. Use it just where it’ll be the most helpful, while leaving color in place for apps like Maps, where color is essential.
Monochrome reduces screen time because image-focused apps (like games and social media) just aren’t that appealing in black-and-white. Reducing color and vibrancy curbs the impulse to “bed rot” and scroll until the sun comes up.
- Install Minimalist Phone as you’d install any other app from the Google Play Store; uninstall it just as easily to return to a traditional home screen. There’s no hardware or tinkering. Add your essential apps to the launch screen — but seriously, don’t add the time vampires!
- Minimalist Phone supports all versions of Android phones with operating systems v 6.0 and higher — dating back to 2015!
- It’s privacy-focused. Minimalist Phone “doesn’t sell any personally identifiable information (PII) to 3rd parties” and it’s GDPR-compliant, complying with stiff European privacy regulations.
- Maintain access to all of your apps; the non-essentials are just hidden to keep from going down a rabbit hole. If you want to open a hidden app or unhide an app, just access the phone settings through a gear icon on the app page and select Home screen> Hidden apps.
- The app links to your Google account, not your device, so you can use it on any/all devices linked to your Google neighborhood.
- Other features include app blocking (so you don’t need willpower), time limits, and mindful launch delays to prompt you to reconsider opening an app.
Minimalist Phone has a 7-day free trial, after which there are three different plan levels: monthly, annual, or a one-time purchase. Unfortunately, you have to download the app to see the pricing. (To change your plan, you must cancel it in the Google Play store or wait for the current period to expire, and then re-subscribe at a different level, or email them to request a change.)
DUMB PHONE (APP)
We’ve had the “benefit” of smart phones for a while, but wasn’t life blissful apps and texting? Remember feature phones? Flip phones? We weren’t so stressed before we carried the power of a desktop computer in our pockets.
Enter: Dumb Phone. As with Minimalist Phone, it’s not a phone, but an app, and one designed to help you avoid (and conquer the cravings for) easy distractions and dopamine hits. If you liked the idea of the Minimalist Phone app but were bummed that it was Android-only, Dumb Phone has you covered — it’s for iOS users.
Michael Tigas came up with the Dumb Phone when he was creating features for the focusedOS app, which hides iOS distractions with one click; he hoped to further reduce all of the visual distractions that suck us into using phones longer than planned.
Apps are still on the phone, and they still work. They’re just not imitating street-corner floozies or three-card monte hucksters, begging for attention.
The idea is that if the icon and dopamine rush of tapping aren’t front-and-center, you’ll only use the apps you really need and want.
Download the app and add the Dumb Phone widget and wallpaper to your home screen. Then Dumb Phone takes your fancy, expensive, bells-and-whistles iPhone and transforms it into a minimalist-styled phone that:
- Simplifies your busy home screen — It eliminates photo-filled, graphics-heavy wallpapers, colorful icons, and notification badges, leaving just text-based buttons. Your phone becomes a sleek time traveler from the late 1990s.
- Breaks your “Oh, let me just grab my phone so I never have to be left alone with my thoughts” habit — Without all the “Hey, look over here!” yoohoos, you’ll use your phone when you want and need it, without unnecessary distractions.
- Gives you speedy access to your most important apps — Whatever apps you want to use frequently will be just one tap away, without having to swipe pages of screens.
- Access everything with just one hand — even with the largest iPhones, your thumb can reach everything!
With the Dumb Phone app in place, tweak it make your phone less seductive.
- Make the home screen minimalist (but not unappealing) by picking either a Light or Dark theme.
- Select the font and font sizes, positioning, color(s) if you want any, and more.
- Designate multiple “app launchers” for different periods of your life/day — Have one app launcher screen with work day apps; have another with NO work-related apps (so your brain can have real downtime without checking for emails from the boss during your toddler’s birthday party).
Dumb Phone’s basic level is free. It costs $2.99/month to upgrade, or $9.99/year at a discount, or $24.99 for a one-time purchase to gain access to all functionality and configurations. Get it on the iOS App Store.
Dumb Phone’s blog is also full of advice for curbing the addiction to specific apps. (Sigh, TikTok, I’m looking at you.)
BRICK (DEVICE)
Brick is neither a phone nor an app. But it is an actual device. It’s a bit like a chastity belt for your phone, and the key is kept out of convenient reach.
The creators, two college students, looked at the concept of distraction-free flip phones, which had hardly any useful tools, and modern smart phones, which have all sorts of useful apps, but ceaseless distractions. Where’s the middle ground? You can’t just leave your phone at home if you still want to be able to hail a ride share, make contactless payments, map your way to the right street, or tell someone you’re running late.
Brick’s creators felt that an app or software solution (like Apple’s Screen Time limits that blocked you from using distracting apps wasn’t the way to go. You could always do an end-run around your carefully-made plans, just like when you put the chocolate in a high cabinet to discourage yourself from snacking but find yourself climbing a step-stool at 1 a.m.
Instead, by having a physical device acting as a “key,” and the key is elsewhere, temptation is easier to ignore.
Taking the notion of bricking your phone (a colloquialism for making a device useless), they found a way to make your phone brickable, but not permanently bricked.
Buy the Brick device, then download the Brick app from the iOS App Store, create an account, and follow the steps in the set-up guide. From there, create up to five custom “modes” (like “work mode” or “home mode”), to limit what apps you can access during specific times of day. (You can even block specific websites in Safari.)
To (temporarily) brick your phone to focus on what’s important, tap the center Brick icon on the screen and press the phone to the Brick. Alternatively, if you don’t have the Brick device with you, you can “remotely” Brick your phone: just hold down on the Brick button in the app for 5 seconds.
However, you still need the physical device to unBrick your phone.
The video of how it works can’t be embedded, but you can view it on the Brick site. Other features:
- View your history — Track how much time you spend Bricked each day.
- There’s no battery, so there’s nothing to charge.
- Brick doesn’t track which apps you use, nor does it access any of your data.
- You can use one Brick with any number of phones; you could also buy multiple Bricks to assign to one phone so that you could have one at your office and one at home (or your significant other’s home) to cover lots of different life situations.
- Brick supports iPhones running iOS 16.2 or later; an Android version is expected in the future.
It comes in grey and white, and has anti-slip silicone surface and a high-grade magnet in the bottom to ensure it stays securely in place, wherever you decide to put it — on the fridge at home or a whiteboard or filing cabinet in the office.
Think carefully about where your Brick(s) should live so you don’t counteract your productive work time by searching all over your home, office, or car when you’re ready to switch modes. You don’t want to finish work, head to the airport, and realize your vacation-related apps are bricked and your Brick is back in the suburbs or at your office.
Buy the brick for $59 and you get complete access with no subscriptions or fees; there’s a 30-day money-back guarantee. If you buy two Bricks, you get 10% off and free shipping; for three or more Bricks, you get 15% off and free shipping. You can also sign up for email and get a “mystery” discount.
LIGHT PHONE
A Light Phone is a bare-bones, 5G/4GLTE, unlocked cell phone with just a few non-negotiable tools. Rather than changing the way you launch apps, it’s specifically designed for “going light” so your quality time has fewer distractions and more quality in it.
Light Phone III has a black-and-white E-Ink screen, similar to the Minimal Phone. Because these screens don’t emit blue light, they won’t impact sleep patterns; it can also be read in direct sunlight. To clear the screen between different pages, the E-Ink screen “refreshes,” flashing the screen between black and white, making previous information go “poof.” There’s also a screen light for being able to view the phone at night.
Use it to make calls and send text messages. When you have a voicemail, there are no floating badge notifications, just an asterisk next to the digital clock. Tap to see your recent (unanswered) interactions, then return the message with a call or text (or, y’know, don’t).
Press the large center button on the right side of the phone to access the toolbox menu, your key to navigating to the Light Phone’s various settings and tools, and back to the home screen.
Manage your Light Phone from a dashboard on the website to import contacts or add/remove optional tools. Adjust brightness with an analog wheel (like a radio dial) on the phone’s left side.
The Light Phone’s other tools include an alarm, timer, calculator, music and podcast apps, notes, calendar, directions, and a phone directory. The updated Light Phone III also has GPS, a fingerprint ID power button, Bluetooth, a noise-cancelation microphone, camera (with a two-step shutter button), and flashlight, can be used as a hotspot and it supports voice-to-text.
Light Phones operate on the Light operating system (i.e., not Apple or Android) and requires active, compatible nano-SIMs and work a standalone devices; they don’t need to connect with a smartphone (though you can use them to complement your usual iPhone or Android phone when you need to take a break). Either swap your SIM between your Light Phone and other smart device, or get a second phone number assigned to the Light Phone, as you prefer.
The older Light Phone II comes in black or light grey, and includes a free SIM card for $299; the new Light Phone III is $799 but is currently $599 on pre-order and will be available June 2025. (Light Phone II will continue to be available Light Phone III launches.) There are colorful cases to fit the Light Phones.
The three Light Service plans are limited to the United States and run on AT&T cell towers:
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- $30+tax/month for unlimited domestic calls and messages with 1GB of data
- $45+tax/month for unlimited domestic calls and messages with 5GB of data
- $70+tax/month for unlimited domestic calls and messages, plus data for hotspot usage.
However, because the Light Phone is unlocked, you don’t have to use Light Service; use a SIM from your own carrier and keep your service from AT&T, T-Mobile, Verizon, Ting, Mint, or US Mobile.
Changing how your phone works is great, but in the end, the best solution to toxic scrolling and phone addiction isn’t to change your phone, but to change yourself. Here are some apps that give keep your behavior accountable.
CLEARSPACE (APP)
Clear Space calls itself “a lever for you at your best to influence you at your most distractable.”
Personally, I think it’s more like tollbooth, requiring you to pay a toll that prompts you to slow down and consider your route.
Clear Space recognizes that dopamine cravings will be less powerful when you pause, creating a virtuous “atomic” habit to replace an unappealing one. Aligning intentions with actions can be hard, but Clear Space offers accountability in three ways:
- Before you can use an app, you must do a centering exercise. The screen guides you through a prompt to breathe, do a push up, or similar, and then tells you how many times you’ve visited the apps you’ve cordoned off (and where you are in your scrolling budget), and provides a motivating quote.
- Set a session length for using any app or block some altogether, and ClearSpace will literally do an intervention before the social media addiction monkey gets on your back.
- Pick specific apps in which you want avoid getting entangled.
Clear Space redirects those impulse clicks (like the Reese’s Peanut Butter Cups I grab when I’m waiting too long in the cashier line) and prompts you to think before you click. It retrains you to stop impulsively opening apps “to check” them; instead it encourages you to stop, breathe, and think about what you really want to achieve.
Clear Space also provides data insights to analyze app usages patterns and track your progress over time.
Clear Space is free and available for iOS and Android phones, as well as a Chrome extension for the web.
Check out Clear Space’s great productivity blog posts to help break phone addiction.
STEPPIN (APP)
Steppin gets you off your butt, locking you out of your social media accounts until you go for a walk! Created by Paul English, the founder of the travel search engine Kayak), Steppin has you trade steps for screen time.
In other words, if you want to scroll, you have to roll! (Oy. Sorry.)
- Identify which apps you want to limit (social media, games, streaming videos, or whatever steals your focus) and use the app blocker controls.
- Set your own rules — For example, set a minute of app time for every 100 steps you take; decide how often you want the limits to refresh. Customize goals to fit your focus: reducing screen time, motivating yourself to get fit, or achieving digital wellness. Re-set available screen time daily, weekly, or not at all.
- Earn your screen time — The more you walk, the more screen time you unlock.
- Track your steps seamlessly across your favorite fitness trackers — Steppin syncs with the built-in step counter in your iPhone and integrates with Apple Health App. Hitting step goals reinforces the habit, and habit tracking motivates you to maintain a healthier) balance.
You can also connect Steppin to your Apple Watch, Oura Ring, Fitbit, Google devices, or Garmin tracker, and your privacy is protected: “Steppin uses Apple’s Screen Time API to enable app blocking without storing sensitive personal data.”
Steppin is currently free, but may have an annual fee in the future. Find Steppin for iOS in the App Store or for Android at the Google Play Store.
(A similar app, promoting fitness and discouraging chronic scrolling is the iOS-only Fitlock.)
ONE SEC
The One Sec app uses powerful research on phone (and specifically, social media) addiction to halt mindless instant gratification in its deeply-scrolled tracks:
- Configure One Sec to make you think twice, prompting you to explain the purpose for each attempt to access social media apps. Do you really want to go to Instagram or are you seeking an escape from work, stress, or boredom?
- Trigger One Sec to stop you whenever you open Facebook, Instagram, Twitter, WhatsApp, TikTok or any other app on your iPhone or Android device. You can also block/limit web sites!
- Set an intention for your social media use. If you planned to just check if people are reacting to your blog post share, One Sec will check in with you in one-to-five minutes to make sure you haven’t gone down any rabbit holes.
- Visualize your “open attempts” data in graphs to motivate further progress.
- One Sec prompts you to take healthy pauses to focus:
One Sec is free for iOS, Android, and Mac browsers and can be synced across devices.
This is only a sampling options to get some accountability from your phone when it’s hard for you to summon the willpower to step away from the addictive aspects of modern technology.
Just last week, Rhys Kentish, a London-based app designer, announced the Touch Grass app. When it launches later this month, the iOS app will require users to go outside, take a photo of themselves touching grass, and upload it before they can access distracting apps. (It’s based on a Gen Z slang expression: when someone is melting down or acting weird, they are told to “touch grass” to get fresh air and gain perspective.)
Whatever it takes, right?
Take Note: Paper Doll’s Guide to Organized Note-Taking in Lectures & Presentations (Part 2)
In last week’s post, Take Note: Paper Doll’s Guide to Organized Note-Taking (Part 1), we looked at the variety of situations in which we might take notes. Of course, it’s instinctual to think of classroom notes or notes in meetings first, but as we reviewed, we take notes all the time in other ways.
To review, we take notes on other inbound information:
- non-academic learning and skill acquisition
- at conferences, in webinars, and at professional lectures
- in collaborative meetings
- situationally, such as when we’re learning about a diagnosis or a new project, or we’re fielding information captured on a phone call
- in legal and financial situations, such as when conversing with professionals providing guidance
- when we’re gathering quickly-changing information when dealing with a crisis situation
In the comments for that post, my colleague Linda Samuels described the process as “Listen, capture, and engage” and that’s exactly the case when someone (a lecturer, a presenter, a group of people in a meeting) are speaking.
However, we’re not always listening and porting someone else’s spoken thoughts into our notes.
Quite often, the categories of note-taking involve figuring out for ourselves what is important and worth capturing, such as when we do research or plan travel. And sometimes, the notes we take are completely of our own devising, such as when we are writing fiction or music, designing, inventing, or otherwise capturing our own thoughts.
So, Linda is right, note-taking can be about listening (to others or ourselves) or reading, capturing, and engaging with the material. Ultimately, it’s about what they said, what they wrote. and what we thought (and continue to think).
Our notes are extensions of our brains, and the more organized they can be, the better able we will be to use that information, whether it’s to get better grades, further our careers, choose the best course of action, or create something masterful.
Today, we’re going to explore some of the best methods for organizing our note-taking.
NOTE-TAKING METHODS WHEN SOMEONE IS SPEAKING
We’re going to start with the category we think of most often when conceptualizing taking notes — when someone else is imparting information verbally.
In these situations, you generally have little-to-no sense of what information is coming next (unless the speaker has provided an outline or detailed agenda) and — unless you’re watching a recorded presentation — you have no control over the speed at which the information is coming at you. Common situations include:
- In a class lecture (whether in-person or virtually)
- When taking a webinar (whether live or recorded)
- At a conference (whether in crowded plenary sessions, like keynotes, or smaller breakout sessions)
- In a brainstorming session or meeting at work
As we look at methods of note-taking in these situations, we’ll begin with text-based notes, and then look beyond at notes that employ graphics and symbols.
TEXT-BASED NOTE-TAKING METHODS
Sentence Method
Have you ever been in a course or at a conference where you’ve been given no sense of the outline of material to come? It’s hard to take notes without context.
If the information is coming out firehouse-style, with a rapid-fire, fast-and-furious assault of information (and often abbreviations or unfamiliar buzzwords), the best thing you can do is to accept that you will not get the necessary context, and treat each thing you hear as existing on its own little island.
Literally, each new thought or fact that you hear gets its own sentence/line in your notes. If you can transcribe it into your own words, do so; if you haven’t a clue, start the line with some quotation marks, write as much as you can of what you hear in a sentence, close the quotation marks, and put an asterisk (or whatever symbol you prefer) in the left margin, to remind you to come back for it later.
If you write each sentence sequentially, with a break between lines (skipping a line on paper, or double- or even triple-spacing on your screen), you’ll at least capture the essentials and give yourself space to revise and make it make sense once you do get context. That context may come either from continued lecturing, from reading a textbook or associated PDFs, going to office hours with your professor or a one-on-one meeting with your supervisor, or speaking with your fellow students or colleagues
The disadvantage of the sentence method, which is not very different from most people’s default “try to get everything down” method is that until you go back to review and flesh out your notes (and perhaps add context from your readings or later discussions), the notes themselves don’t really indicate which points are major vs. trivial.
The Sentence Method is equally applicable to analog or digital note-taking. Just remember, as we discussed last week, that digital note-taking temps you to transcribe rather than to cognitively process, making it less likely that you’ll learn as you take notes.
Outlining Method
Outlining is one step up from the sentence method in terms of organization. You know what a formal outline looks like:
I. Overarching categories start at the left.
A. Sub-categories of the overarching category are indented further right, and are indicated with a capital letter.
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- Examples or subcategories are numbered and indented even more.
- More examples are further numbered.
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a. Further sub-breakdowns get lowercase letters
b. And if you need to indent further, you can start using bullet points.
B. And here’s your fabulous second sub-category under the first point
II. Your second major overarching category goes here, and the process continues.
Formal outlining tends to work well if the speaker is organized, if you already have some familiarity with the topic, and especially if you’re provided guidance in advance. In a history course, for example, you’re likely to know that you’ll need to track political, economic, and social factors. In a science course, the material is usually presented from top-level down to the specifics.
A more informal outlining system will focus on putting the super-mostest-importantest stuff toward the left, indenting somewhat for sub-categories, and indenting more for examples or less important things. When you’re informally outlining, it takes some effort to get a sense of the speaker’s intent to create your sense own of hierarchy.
An outlining method works best when you have enough time to consider and make decisions about organizing the information as it is spoken. Of course, if you’re not entirely sure about the information coming at you (or the person lecturing isn’t particularly organized), neither method of outlining is likely to be much superior to the sentence method.
Cornell Note-Taking System
When I arrived at Cornell University in August 1985, I had never heard of the Cornell Note-Taking Method. About a week into my freshman year, I sat in a biology lab where a teaching assistant taught us the basics, and (as I inhaled the scent of what I assumed was formaldehyde and anticipated having to be cruel to a poor, departed cousin of Kermit) I assumed that this note-taking method was specific to my school.
I had no idea that it had been devised 30+ years earlier by Cornell professor of developmental education, Walter Pauk, who made the method famous in How to Study in College.
Paper Doll’s Ultimate Guide to Memento Mori and Appreciating Your Time
Pardon me, handsome stranger, would you happen to know the time?
I can’t find a trace of 1988 or ’89.
If you see the daredevil ghost of my youth go racing by (woah-yeah)
Will you flag him down and let him know I’ll be running a good ways behind?
A Tall Stand of Pines, ©1998 Jeff Holmes/The Floating Men (From the album The Song of the Wind in the Pines)
If you’ll indulge me, let’s start with the inspiration for this post. Last weekend, after five years of avoiding all large groups out of an abundance of COVID caution, I did something essential for my mental health. I saw my favorite band in concert two nights in a row.
I started seeing The Floating Men perform in 1993, and went to just about every gig near me until the last time they performed in Chattanooga, in 2010. I’d also seen them in Johnson City and Nashville, TN, and most memorably, for 30th birthday (with family and friends) in Atlanta.
Their songs range from keening heartbreakers to joy-filled romps, all with complex lyrics and reflecting a louche, delightfully misspent life. I am an old, overly cautious soul, so I’ve lived a misspent youth vicariously through those songs. Seeing The Floating Men’s live made me unceasingly happy.
The Floating Men, Barrelhouse Ballroom, January 19, 2025
The bandmates’ “real” careers took them all over the country, so it had been a long time since they played together. But the fandom, The Floatilla, remains loyal. When the band scheduled one Nashville show in 2024, it sold out in moments; they added another night, and the same thing happened; and a third night. No tickets for me. But for this year, they scheduled one (and then two) shows in Chattanooga, and five years of caution gently stepped aside. Echoing Robert Frost, I can only say, “And that has made all the difference.”
In Act V, Scene 5 of Shakespeare’s Richard II, the erstwhile king bemoans that:
I wasted Time and now doth Time waste me.
King Richard II was indecisive, squandered opportunities, and was forced to relinquish his crown. Time was once a resource he could have directed, but once imprisoned, time became a force that eroded his life and meaning.
Last week, in How to Use Time Tracking to Improve Your Productivity, I wrote about time tracking as a tool for mindfully ensuring that your actions align with your goals and values. That post focused on the minutes and the hours, the nitty-gritty of our lives.
However, I keep coming back to the expression, “The days are long, but the years are short.” We “manage” our time (our days), seeking out new ways to be efficient and get specific tasks done. But fewer of us are adept at working on the bigger picture, making sure that the larger aspects of our lives intentionally arc toward meaning.
Today, we’ll look at how we perceive time and ways to elevate our appreciation of the passage of it in order to organize a life that better reflects what we want. We’ll also review tools to help us achieve a more ongoing sense of mindfulness about the passing of the days (and years) of our lives.
APPRECIATE THE SPEED OF TIME
When Daylight Saving returns, and you Google (for the seventh time) how to change the clock in your car, do you grumble that it feels like we just fell back, and now we were springing ahead? But you’ve also sat in interminably long meetings, shocked that each glance at the clock shows only a minute has passed.
What time “is” and what it feels like can be very different.
Time is a precise, but in some ways, arbitrary set of measurements for something we have never fully understood. St. Augustine believed that time actually just “sits between our ears.” There’s no actual external, objective, universal time; our measurement of time has (mostly) become culturally accepted, but it’s just by collective agreement that we measure time in 60 increments of seconds, 60 minutes, etc.
(Admittedly, the 24-hour day is fairly fixed by the Earth’s rotations, but the number of days in a year is a convention. The Jewish calendar, for example, has lunar months, 28 days each; to make up for the “extra” time, there’s an additional month in a leap year.)
For more on the history, philosophy, psychology, physics, and neuroscience of time, I recommend In Why Time Flies: A Mostly Scientific Investigation by Alan Burdick.
How to Use Cathedral Thinking and Intentional Words to Organize Your Year
We’re not quite a week into the year. And yet, if you had resolutions, you may have already broken them. Vowed to eat healthy, but that boozy New Year’s Day brunch blew that plan out of the water? Planned to exercise daily, but those two days back at work wore you out, so you slept in instead of going to the gym this weekend?
You aren’t alone. In fact, the second Friday in January is known as Quitter’s Day because so many people have already tossed their resolutions by that day. Research by Baylor College of Medicine found that 88% of people give up their New Year’s Resolutions by the end of January; a large percentage of the remainder part ways with their resolutions before the end of April.
WHY DON’T NEW YEAR’S RESOLUTIONS WORK (FOR MOST PEOPLE)?
It’s not that resolutions can’t work, but that people generally go about them in the wrong way.
Unrealistic Expectations
It’s cute when three-year-olds tell you they’re going to be princesses, basketball stars, or wizards. But if you’re a grownup and you “resolve” that you’re going to change who you are in some massive way, your ambitious goals may get in the way of reality.
If you set an aspirational goal that’s so ambitious that you can’t possible achieve it, you’re guaranteeing that you’ll be discouraged each time you hit a setback or your progress is glacial.
Think about what I wrote in Paper Doll Explains Aspirational vs. Inspirational Clutter. Just as when you fill your space with tangible aspirational clutter, filling your head with an aspiration to achieve something lofty without the any undergirding infrastructure guarantees disillusionment and falling short.
Black-and-White Thinking
It’s common to approach goal-setting with an all-or-nothing mentality.
“Either I will publish a Pulitzer Prize-winning novel this year (even though I haven’t written anything since college)!” or “I’m going to keep this house perfectly organized every day from now on (even though I haven’t seen my keys in three weeks)!” leads people to give up when they hit the first bump in the road, so they stop writing or putting things away.
Too often, people craft their resolutions as, “I’m going to completely change how I behave” and that means that the minute they revert to their innate habits, they declare a loss. (A hot fudge sundae doesn’t mean your diet is dead and buried; tomorrow, have a salad.)
We don’t need a new year, or a new month, or even a new day to continue on with our goals. As I talked about in Organizing A Fresh Start: Catalysts for Success, we can always find new opportunities to re-set.
Shame-based Motivation
- Are you a carrot or stick person? Are you motivated to win something for the glory or by fear of not achieving?
- Are you more likely to go after a goal because it’s something you truly desire, or because you’ve been guilted into it?
- Do you want to achieve something because it’s your dream, or because you’ve been conditioned through social pressure (or from your mother-in-law or your work frenemy) to do something?
If you only set a goal because someone makes you feel bad about who you are now (whether in terms of your shape, your status, or your accolades), that extrinsic motivation probably isn’t going to have staying power to get you out of bed to run on a rainy morning or to get your butt on the piano bench to practice scales.
If you’re focused on something negative and are shamed (or shaming yourself) into changing who you are, that self-criticism is going to prevent you from making any sustainable change.
And whenever we don’t meet our resolutions, that above-mentioned black-and-white thinking can lead to low self-esteem, feelings of inadequacy, and poor mental health.
Lack of Strategic Planning
If you rang out the old year by resolving to “lose weight in 2025” or even to “lose 25 pounds in 2025,” you were resolving to magically achieve something. You can’t really “do” a resolution.
This is why the concept of SMART goals is so popular, because they promise that if you sit down and define your goals by making them specific, measurable, attainable, relevant, and time sensitive, and strategize how you’ll take action, when, and how often, and are clear on your purpose, you’ll stand a better chance. I’ve written about that often, and back in 2014 in Achieve Your Goals: Modern Truths Behind the Urban Legend, I spelled out my alternative steps to really making your goals come alive.
Merely stating your resolution without spelling out the strategies and actionable tactics is a recipe for a pretty weak soup of achievement.
For more on the problematic nature of New Year’s resolutions, read:
- The Psychology Behind Why New Year’s Resolutions Fail (VeryWellMind.com)
- New Year’s resolutions often don’t last. Here’s why they fail and how to keep them, according to an expert. (CBS)
- Why New Year’s Resolutions Don’t Work (And What You Can Do Instead!) (Forbes)
Instead, Make Real Change Through Intentions and Habits
Set positive intentions — When you do create goals, focus on whatever you want to achieve because the goal uplifts you, not because you’re trying to avoid something. (Will you be delighted, or will you only be avoiding a negative result? Unless you’re motivated by the stick, find the carrot…or the cookie.)
Have a plan, not a dream — Identify any obstacles you’ve faced in the past anticipate what may arise in the future so you can develop strategies to overcome them.
Set small, achievable objectives — You’re not going to put away everything the minute you are done with it, but you can set a timer for ten minutes before your lunch break to file away everything that’s piled up on your desk during the morning. Keep breaking down large aspects of change into ever-smaller, more manageable tasks.
In fact, if you really want to change your behaviors, I suggest reading (or re-reading) James Clear’s Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones.
Clear’s book is one of the most approachable guides to making small behavioral changes so that you can replicated them and build on them to achieve what you want.
Treat yourself with kindness — Don’t beat yourself up over backsliding; use it as an opportunity to investigate what’s tripping you up and look for creative solutions. The goal is to catch yourself winning.
Acknowledge that setbacks happen to everyone; focus on progress, not perfection. (Perfection is boring! Figuring out why you always throw your coat on a chair instead of hanging it up or always procrastinate about refilling prescriptions gives you opportunities to win!)
Seek — and accept — support! — There’s a reason people say it takes a village and that no man is an island. Humans are social animals; we’re not meant to do it all ourselves. Whether you seek the support of family or friends, delegate lesser tasks to staffers so you can focus on improving your unique skills, or work with a counselor, therapist, or professional organizer who can provide accountability and training, don’t feel like you have to go it alone.
GO LONG; MAKE A CHANGE
I’m just not a fan of resolutions. I am far more enamored of changing habits. If resolutions work for you and help you make a fresh start, go for it. But if you struggle with resolutions, it’s OK. There are better ways to introduce change in your life.
Longtime Paper Doll readers know that I’m a big fan of using words to create a positive mindset. Once I have a vision for what I want my life (or my year) to look like, I can build a theme and see if each habit or action dovetails or departs from that theme. And we’re going to look at that in a moment. But I’ve recently been introduced two additional concepts for guiding your thoughts and actions.
Cathedral Thinking
Greta Thunberg has been quoted as saying, “Avoiding climate breakdown will require cathedral thinking. We must lay the foundation while we may not know exactly how to build the ceiling.”
Oooh, cathedral thinking! I’m picturing time-lapse video of a cathedral being built from the foundation upward as the people and the city around the area change and grow over decades and centuries.
I was unfamiliar with the term “cathedral thinking” before I heard Thunberg’s quote, and did some research. Officially, cathedral thinking is a mindset focused on long-term planning and thinking about the future rather than the present. Originating in medieval Europe, the concept developed from the fact that builders of grand cathedral began projects they knew would not reach fruition in their lifetimes; they were thinking generationally.
Duomo di Orvieto (Orvieto Cathedral) Umbria, Italy @2018 Julie Bestry
Cathedral thinking is a way to view the problems we face as challenges requiring effort — sometimes collective effort by that village — and an investment of time, and perhaps money, over the long haul. When you’re talking about building literal cathedrals, that long-term planning, investment in the future prioritization of sustainability can create a tangible monument to the work you’ve put in.
But ever since I heard Thunberg’s quote, I’ve been thinking about how cathedral thinking applies to building our future selves. Maybe our initial goals are short-term: to get our homes or offices organized, or to learn how to say no to obligations that don’t fulfill us, to go to the gym, or start eating healthy.
But none of these goals exist in a vacuum. We don’t want to lose weight because the number on the scale is somehow meaningful. We’re not decluttering (merely) so that our homes look more orderly. We’re not culling the energy vampire tasks from our schedules so we’ll have a more balanced work-life schedule. Those are the interim benchmarks; those are the foundations and scaffolding and various levels of the cathedral of our individual selves.
But our true cathedrals are who and what these habits will help us become. Better eating, exercise, self-care, stress-reduction, and organized spaces mean that we will be happier, healthier, and alive and vital for longer so that we can be with the people we love, doing the things we care about.
Anyone doing a reality check knows we don’t write books to become rich; almost no published authors are making that kind of bank; nor are artists. Instead, it’s about legacy.
James Clear suggests that we can change our habits by aligning them with our identity. “I am the kind of person who eats five servings of vegetables a day” or “I am the kind of person who hangs up her clothes” may not be true, yet, but it’s tying acts to the self-image to which one aspires.
As long as that identity isn’t so aspirational as to seem out of reach, it can override the tendency we all have to blow off our goals when we just aren’t feeling it; when we just don’t wanna.
Your aspirational goals are part of your legacy, and your legacy is going to take a lifetime to build. You are a cathedral. Start by laying the foundation, and keep the future generations (that is, iterations) of your identity moving forward.
Make a Change
I’m sure you’ve heard the saying that “insanity is doing the same thing over and over again and expecting different results.”
We all struggle. Change is scary. Fear of failure, fear of success, and annoyance (and avoidance of annoyance) keep us stuck, year after year.
Recently, I was thinking about how, ever since the start of the pandemic, I’ve felt stuck. I work hard to stay safe, in terms of my health. I still wear a mask in indoor public settings and avoid crowds. But in the last six weeks, I’ve still had health issues; first, as I reported last month, I had a rough bout of vertigo; then mid-December, I had a cold (and it was, though lingering, just a cold). I petulantly resented that I’ve taken all of these precautions, have missed out on a lot of the joys of life in these years since 2020, and still got sick.
We all take precautions to protect ourselves professionally or personally, to avoid pain (the stick) but that often means we never get the carrot or the cookie. Eventually, as I wrote about in Paper Doll Says: Don’t Get Stuck in a Rut — Take Big Leaps, we have to get out of our comfort zones.
This was in my head when I had a conversation last week with the always-fabulous Deb Lee, productivity consultant, connector-of-humans, and amazing friend. Deb was talking about marketing and entrepreneurship expert Amy Porterfield, and how she often advises people to Do Something Different. You can listen to Amy’s podcast, #497: Do Something Different: A Method For Getting Unstuck, for a sense of how this philosophy, of doing something in a different way, can shake you out of your rut, blow out the cobwebs, and bring new ideas and new opportunities.
And it wasn’t just Deb quoting Amy. Within a day, my colleague and the best darned Evernote Expert you could want to know (and I’m saying that as someone who has been an Evernote Certified Expert for the past decade), Stacey Harmon of Harmon Enterprises, echoed the same idea. In her newsletter, she talked about how she chooses a word/concept of the year, and for this year, Stacey wrote,
“For 2025, I’ve chosen “Do things differently. Get different results.”
(In her newsletter, she talks about how each year, she creates a custom Evernote Home cover image containing her word or phrase of the year, overlying a photo that’s attractive to her and is in alignment with her goal. Read more about how Stacey tracks her word/phrase of the year in Evernote.)
Although hers isn’t my phrase for 2025, I’m borrowing the inspiration to remind myself to spread my wings a bit more and embrace a larger life.
USE YOUR WORDS TO ORGANIZE THE LIFE YOU WANT
Most years, I blog about the advantage of selecting a word or phrase of the year to create your mindset. While resolutions state where you want to end up and goals allow you to spell out the habits that can get you there, words or mottos for the year are different.
Scrabble Tile Photo by Brett Jordan on Unsplash
Whether you pick a word or phrase or song doesn’t matter. Rather, all formats of these words allow to set your intentions for where you want to focus your energy for the coming year in a way that uplifts and expands instead of setting restrictions and boundaries.
Last year, in Toss Old Socks, Pack Away 2023, and Adjust Your Attitude for 2024, I talked about my approach to each new year.
In particular, I went deep and wide into the concept of the personal review, a method for reflecting on the year that’s ended to get a sense of what is really meaningful to you (in categories like health, finances, professional development, business, relationships, personal growth, and community) for guiding your approach to the new year.
I recommended the amazing Year Compass, for doing your annual review and for developing your hopes, dreams, goals, and plans for the coming year.
And I’d picked the word UPGRADE as my guiding word of 2024, but explained that it was battling it out with PRONOIA. I wrote:
Don’t worry if you’ve never heard of it. Honestly, the first time I heard the word, I assumed it was made up. It’s opposite of paranoia; a person experiencing pronoia believes that the world around them conspires to do them good. Obviously, taken to extremes, it might seem like psychological or spiritual irrationality.
But Buddist principles haven’t been working for me, I’m still trying to get a handle on the Stoics I talked about in Toxic Productivity Part 2: How to Change Your Mindset. I feel the pull of a bigger change in my life, and I think “pronoia” dovetails with the idea of a life upgrade.
Thus, I keep coming back to the Carly Pearl song in which I first heard the word “pronoia.”
This year, I’ve decided to upgrade the word “pronoia” to be my personal life motto. The concept that the world conspires in your favor is just too inspiring to apply to only one year.
Once you do your personal review, you’ll know what you want to accomplish this year, and more importantly, why. Maintain the motivation and energy of your “why” with a word or phrase that reflects the overall concept you want your year to engender. It’s not about losing weight, or maybe even health, but a word that reflects beyond the literal to the the larger idea of how you want to feel. Maybe buoyant or lighthearted or delighted?
Consider:
- a word of the year
- multiple words (like a trio of words) of the year
- a quote or motto or mantra of the year
- a song of the year (or a song title, or a lyric)
Whatever you select is your personal theme for the coming year. Whatever you want to remember about your goals and your attitude is what this word or phrase or mantra will reflect.
But don’t just leave your word sitting there on a notepad. Your goal is the best product or service — it’s the business of you. Use your (organized) space to keep your attention on your intention for the year, the building of your personal cathedral.
Advertise your theme word(s) anywhere or everywhere it’ll catch your attention. Don’t let it fade into the woodwork!
Promote your theme to yourself wherever you need a little push to live in accordance with the values you’re setting for yourself. Display it:
- on a sticky note on the fridge or your bathroom mirror
- on a bookmark you’ll see each time you open or close whatever book you’re reading
- on a both sides of the door leading to and from your garage, so you’ll be reminded of it when coming and going
- on one of those fun little felt word board with changeable letters placed so you see it from your desk chair or wherever you spend the most time
- on the lid or door of the washing machine, to remind you that those “adulting” tasks deserve appreciation
- on the door to your closet so you’ll be reminded to dress and act in accordance with your theme
- as the title of a vision board, along with images reflecting the meaning of your motivating words, phrases, and songs.
- on the lock screen of your phone
- as the desktop graphic of your computer
- on whatever software allows you to customize your home screen (like Stacey’s advice for Evernote Home)
Don’t just engage your visual sense. Add an auditory component:
- Change your wakeup alarm on your phone to your theme song.
- Record yourself speaking your word or mantra (or have a loved one do it) and use the sound file as an alarm to remind you periodically at a point in the day when your inspiration is likely to flag.
- Recite your word or phrase every night before you go to sleep and upon waking. Make it a mantra.
Whatever you pick should soothe and motivate, providing you with clearer sense of the vision you want your actions to reflect. Picture it on a banner as you cross the finish line, or carved into the marble over the doorway of your personal cathedral.
Find Your Inspiration
You don’t have to rush to find your word or phrase. A year is 365 days and we’re only six days in. And if you find that the word your pick is ill-fitting, like a jacket that’s too tight in the shoulders, you can change it.
To get you started, peruse:
Choose a One-Word Theme: We Review Our 2024 Themes and Reveal Our 2025 Themes (Happier Podcast with Gretchen Rubin)
One Word Themes for 2025 (Gretchen Rubin)
How To Choose A Word Of The Year (Elizabeth Rider)
New Year Intention (Jonda Beattie)
246 Word of the Year Ideas for a Better 2025 (GoodGoodGood.co)
2025 Word of the Year Ideas (Morgan Harper Nichols has 60 great, often unexpected words)
2025 Word of the Year (and 100 ideas for yours) (Elizabeth McKnight)
Paper Doll’s Words of Intention
I’ll be honest — I’m not ready for 2025. I usually use the last two weeks of the year to do my annual review and find the right word or phrase for the coming year. But, as mentioned, I had the creeping crud from the week before Christmas until close to the new year, and haven’t yet found my word. I’m leaning toward ENGAGE.
I liked having a word and a song last year, and keep hearing Florence and the Machine’s Dog Days Are Over running through my head, but suspect it’s one of those songs where I’m not sure that the lyrics mean what I think they mean. I’ve noticed that Natasha Beddingfield’s 2004 hit, Unwritten, is playing everywhere lately, and feel like it’s speaking to cautious, perfectionist me:
I break tradition
Sometimes my tries are outside the lines
We’ve been conditioned to not make mistakes
But I can’t live that way
Songwriters: Danielle A. Brisebois / Natasha Anne Bedingfield / Wayne Steven Jr Rodrigues
Unwritten lyrics ©2004 Sony/ATV Music Publishing LLC
Whatever I choose, I’m considering the advice of Deb and Stacey, and remembering the words of essayist and novelist Susan Sontag, in her Reborn: Journals and Notebooks, 1947-1963, where she emphasized courageously taking leaps and embracing change:
“I must change my life so that I can live it, not wait for it.”
Do you have a word, phrase, motto, or song of the year to support your 2025 mindset?
Organize Your Way Out of the Winter Doldrums
Sigh. the musical Annie may be right that “The Sun’ll Come Out Tomorrow,” but the sun never came out yesterday.
Granted, it was a rainy day, but in addition to the dark, dreariness of the day, and the too-swift passing of a December Sunday, the sun went down without my noticing because it really never seemed to come up. As I may have alluded to in Organize Your Sleep When the Clocks Change and Beyond, I’m not much of a fan of Standard Time. I like lots of sunshine, and particularly want long, light evenings to run errands and move about in the world.
We’re in a darker, gloomier time of the year here in the Northern Hemisphere. That, combined with the wonkiness of the end of the year, makes this a weird time. Some folks are delighting in preparing for the holidays, getting ready to entertain and celebrate, but over and over, I’m hearing from friends and clients alike that they aren’t quite “feeling it,” or at least not yet.
A few people have asked, having jokingly, if there are ways to organize yourself out of feeling out of sorts at the end of the year. I think there are.
This is the final “normal” week of the year. Next week is Christmas and the start of Hanukkah, and the week after, is New Year’s. While many folks are (or will be) with family and celebrating, there are many who are feeling a walking-through-molasses sluggishness at this time of year. Half their co-workers are out of the office, and while some clients are expecting attention, there’s a widespread, tacit understanding that nobody is starting anything new for the next 2 1/2 weeks.
So, if you’re in your annual happy place, please feel free to skip this week’s post. But if you’re grumbling about the dark and the cold, about another year over and about the “meh” of it all, I have some suggestions.
COPING WITH THE “BASEMENT WEEKS” OF THE YEAR
These weeks aren’t just the bottom of the year. They can feel dark, cold, even soggy. There’s a hurry-up feeling just before the holidays and, for most, a drop-off in delight between the holidays and again at the start of the year.
But winter really can be the most wonderful time of the year if you have the right mindset, according Kari Leibowitz, PhD., a Stanford-trained psychologist. She’s written a book on how to improve mental health by changing how you think about the winter months.
Leibowitz moved to Tromsø, Norway, above the Arctic Circle, to live for a year. For two entire months, the sun doesn’t rise in Tromsø! You’d think everyone there would be crabby and stabby during that time, but she found that the community approached the season with a chipper mentality. She similarly explored places on earth with “some of the coldest, darkest, longest and most intense winters, and discovered the power of “wintertime mindset”— viewing the season as full of opportunity and wonder.”
To help those of us (who can at least feel grateful that we’re not above the Arctic Circle) starting to struggle with finding inspiration this time of year, Leibowitz wrote How to Winter: Harness Your Mindset to Thrive on Cold, Dark, or Difficult Days.
Liebowitz says that changing our mindsets about winter is key. Apparently, we tend to psych ourselves out, adopting a mindset that assumes that winter will be grim, so it feels that way. I get it. As a professional organizer, I’ve seen how often people expect that organizing will be boring and that they’ll be grumpy, so when they do it on their own, it is. They’re surprised when a professional organizer comes in and treats the experience as hopeful and (dare I say it?) entertaining?
As an organizer, I approach working with a new client, or even a new session, by focusing on the possibilities of finding delight. I see myself, in partnership with a client, as an explorer, a detective, an anthropologist, and more. Because I expect fun, I will (generally) find it (and get to share it with the client).
Confirmation bias is the tendency to look for, and interpret, new evidence as confirmation of one’s existing beliefs or theories. If you expect winter to be misery-inducing, you’ll find signs of it everywhere.
Easier said that done? Maybe not. Instead of seeing winter as two potentially fun (but possibly disappointing) weeks followed by months of darkness, we can look for ways to see winter, as a whole, as fun.
Create a Winter Wonderland in Your Space
I’m sure you’ve heard about hygge. A few years ago, books about hygge, the Danish approach to winter coziness, was all the rage. (If you need an introduction, The New Yorker‘s 2016 piece, The Year of Hygge, the Danish Obsession with Getting Cozy, is a great place to start.)
Western articles about hygge tend to focus on the physical atmosphere. Every single piece will reference candles. The Danes are very big on candles being comforting. Personally, I worry about candles getting knocked over. If you have pets and tiny humans, consider safe alternatives to lit candles, like fairly lights or tiny, flickering LED tea lights.
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