Best Results Organizing

With traditional notebooks, even the ones with twists like we’ve examined in the last few posts (for lefties and customizers), we’re dealing with an expectation of some kind of permanence. But what about the times when we need notebooks to let us create, change, recreate, erase, and start all over again — without destroying the environment? Yes, I know that pretty much sounds like a computer, rather than a notebook (or at least an Etch-a-Sketch), but sometimes you need a new way to organize your visions and ideas as they change.

In just the past few months, we’ve seen an upsurge in a new kind of alternative notebook: a dry-erase notebook!

A dry-erase notebook is yet another hybrid solution with specific qualities to suit all possible needs. It must be:

• Erasable like a whiteboard.
• Permanent like a notebook — but only when you want it to be, because sometimes you need to fix mistakes or make revisions. (But it also can’t erase so easily, and unintentionally, that when you casually rub against it, your million dollar doodles become a blur.)
• Portable like a notebook, because whiteboards are great when they stay in one place, but unwieldy to take on the subway or even fit in a backpack.

I’ve found three options that seem to fit the bill, and all come from upstart companies with ingenuity and social backing rather than large corporations. Today, we’ll be looking at Wipebook 2.0, Writerase and Letterforms.

WIPEBOOK 2.0

One big name in dry-erase notebooks is Wipebook, or to be exact, their improved Wipebook 2.0. Canadian student/inventor Frank Bouchard and his team had a goal of $4000 to get the next iteration of his Kickstarter notebook some essential working capital. By campaign’s end in December, $424,314 was raised!

The various iterations of Wipebook 2.0 all come in one standard size, with 25 (double-sided, coated) sheets of 8 1/2″ x 11″ pages bound together with a plastic spiral coil, which allows the notebook to lay flat. The basic notebook with lined pages is $29.99. For notebooks with blank, grid (like graph paper), mixed or music sheets, the notebook is $34.99. You can also get a customized Wipebook for $75.

Playing it close to the vest with company secrets, as do its competitors, Wipebook will only say that it uses a “patent pending glossing process resulting in an enhanced writing and erasing experience.”

Although the Wipebook works well with all types of dry-erase pens, the preferred writing/drawing instrument (and what Wipebook sells) are fine-tip dry-erase Lumocolor Correctables (singles, black, for $2.89, and four-marker variety packs, with red, blue, green and black, for $11.99).

To get a sense of the Wipebook 2.0 in action, let’s hear from Bouchard and his team:

When we’re talking about keeping the contents of a dry-erase notebook long-term, there’s permanent and then there’s permanent. Eventually, when a project is complete and you’re ready to move on, it would be nice to have a permanent copy of the information or illustrations while being able to wipe the (notebook) slate clean.

A logical solution would be to scan the contents, but might the glossy nature of the paper (or the impermanence of dry-erase ink) make scanning a deal-breaker? Wipebook’s creators anticipated this question, and even created a little video to show how easily Wipebook 2.0 accommodates scanning.

Quick & easy-peasy? Well, yes, except for the part about having to remove the spiral binding (which looked simple enough, but we never did see the Wipebook 2.0 getting re-assembled)!

WRITERASE

Writerase is another dry-erase notebook that began life as a Kickstarter campaign — in fact, as this goes to press, the campaign has a little over 24 hours to go and has already raised over $29,000 towards a $6500 goal. It wasn’t as passionately funded as Wipebook, but it definitely surpassed the initial expectations of the four-man Canadian engineering team. (What’s with these Canadians and their desire to save the environment and provide options for both permanence and a clean slate?)

Each of the four Leaf-themed Writerase notebook in their collection (which they call a “forest”) has 54 pages, including 25 (double-sided) thin, resilient sheets of white paper with dry-erase coating plus two sheets of transparencies. (The transparencies are so that you can create a semi-permanent template page, like a calendar, and then modify and erase only the overlaying transparency.) The notebooks have a double-loop (Wire-O) metal binding, allowing the notebook lay flat when open.

The Writerase Leafs (I’d say “Leaves” but it seems rude to quibble with those nice Canadians) include the following formats:

Bonsai Leaf:     3“ x 5″ (index card size)

Oak Leaf:         5″ x 8″

Maple Leaf:      8″ x 11″

Banana Leaf:   11″ x 17″

There are three paper style choices: college-ruled notebook paper, 1/4″ gridded graph paper, and blank paper (suitable for writing or drawing).

The notebooks are designed to be used with the same dry-erase, non-permanent markers one uses with overhead projector transparencies. (Remember those from math class?) Each notebook comes with one pen eraser suitable for use with standard dry-erase pens, but you can also erase a page with a wet paper towel.

The Writerase team reports using a UV-gloss spray technique on high-quality paper for achieving a dry-erase notebook that is water resistant (meaning the paper won’t be damaged or dry “crinkly” — though of course the ink will still be water soluble) and can be cleanly erased without streaks. They promise an “incredibly smooth writing experience.”

The Writerase Kickstarter campaign will be over tomorrow, but you can still catch the video that got it started:

Writerase’s video page illustrates use with different dry-erase pens (as with Wipebook, Staedtler Lumocolor non-permanent markers are considered the best option), shares the paper quality and water-resistance tests that led to final product selections, shows how kids can use the notebooks, and more.

LETTTERFORMS

Although our neighbors to the north might seemed to have cornered the market on dry-erase notebooks, a Fremont, California-based company entered the fray with the successful Letterforms Kickstarter campaign that ended last month having raised $107,777 towards an $8000 goal. (Do you get the sense that even if Big Paper isn’t immediately seeing the need for dry-erase notebooks, the consumers of North America aren’t going to wait?)

Web developer-turned-designer Venkat Yuvaraj originally focused on creating a washable notebook, but with backer feedback from his first Kickstarter campaign, he came around to a dry-erase format.

Each Letterforms Dry Erase kit comes with one 8″ x 10″ dry-erase notebook bound with plastic-covered coil-style spiral binding and two fine-tip Staedtler Lumocolor correctable markers (one red, one black, with erasers on the non-functional ends). Every notebook contains twenty (double-sided, coated) sheets. While only standard blank and dot-gridded notebooks at this “classic” size were part of the original run, Letterforms created “stretch bonus rewards” for the campaign, including an 8″ x 5″ mini-notebook and a 6″ x 4″ passport-sized notebook, both of which could be added to the product line after the funded campaign is fully shipped this month.

Yuvaraj notes that while the Staedtler markers are included, the notebooks support all dry-erase markers as well as wet-erase, washable and permanent stains, removable with a wet cloth, and promises no ghosting, even after many months of use.

Pricing for the post-Kickstarter period is not described on the website, but the initial pricing for a basic kit was set at $25.

Letterforms’ Kickstarter page includes a number of videos testing how the notebook holds up under a variety of treatments with different pens, smudge attempts, masking tape attacks and more. Indeed, if you’re interested in seeing how inventors get to the point that they can share their products with the public, Yuvaraj is an open book (no pun intended). See the Kickstarter campaign video:

For scientists and mathematicians, musicians and composers, poets and cartoonists, a dry-erase notebook offers a novel way to organize deep thoughts and creations through successive versions. Brainstorming, studying, calculating and engineering, technical drawing, room design, graphic design, and a wicked game of Hangman or Tick-Tack-Toe — all are suitable for dry-erase notebooks.

Do it, doctor it, destroy it, and start all over again without undue deforestation and with ultimate portability.

Dry-erase notebooks are a nifty concept, but as Paper Doll HQ didn’t get to try any of these products first-hand, it may be a while before we have a final verdict. It seems that Writerase has the greatest variety in terms of notebook sizes, while Wipebook 2.0 allows for more customization (albeit at higher prices). Letterforms has slightly fewer pages, but includes two pens in the package cost. All are fairly secretive (and understandably so) about their secret formulas for making slippery, slide-y, write-on-able, wipe-off-able page surfaces. And I’d like each company to provide options for adding section dividers to better organize notebook contents without having to add third-party tape flags or tabs. (Perhaps these companies need to get together with the makers of the customizable notebooks we’ve discussed recently.)

What do you think? Would you use a dry-erase notebook? Please share your thoughts in the comments.

As we’ve discussed previously, the key to any notebook system is that it fits your individual needs. What could be better than a notebook that you can customize to your specific sense of order?

In the beginning, there was Levenger’s Circa System. The backbone of Circa Notebooks appears to be rings — but instead of three fixed rings inside the spine of a binder, Circa uses discs (11 for letter-sized, 8 for junior-sized notebooks) to hold together a series of component elements: leather and other stylish covers, ink-friendly paper, tab dividers of various types, calendars and more. The discs come in a variety of sizes, from 1/4″ to 3″, and styles from basic black to designer-level sparkly, allowing you to increase the thickness and fashionability of your notebooks by switching out the discs. 

Instead of using a standard hole-punch that creates a series of circles, Levenger designed a specialized punch style (where each “hole” punch looks like a sideways mushroom or umbrella) such that elements can be switched out without tearing the paper edges. This style has been copied, with a little variation by the competition:

Levenger Punch

Ampad Punch

Want your calendar in the front and your notes in the back? Decide tomorrow you want to switch it around? Circa can do that. The Circa System is modular, classy and elegant, but oh-so pricey. Notebook covers range from $60 to $150; the discs, which are sold separately from the covers run $12-$25. Refill pages start at $10 for a set, and if you want to keep any of your own papers, the specialized hole punches range from $30 to $80. 

Two years ago, Staples brought out an almost identical notebook style, the Arc System, which I reviewed in my NAPO EXPO 2012 Recap. Arc has the same system of discs (though fewer sizes, and with a less glossy, more utilitarian styling), fewer but still multiple cover options (leather and poly, decorative and solid) and a variety of productivity accessories. Sort the pages to your preference, change them around as necessary, and switch your cover when you move from classroom to internship to boardroom.

The main difference between Circa and Arc was Arc’s more frugal pricing structure, with covers ranging from $12 for poly to $25 for leather; disc expansion packs are only about $3, and plastic/poly dividers and pockets range from $3-$10. Pre-punched notebook, planner and graph paper sets runs $3.50-$4.50, and a specialized punch is $43.

Then just last spring, we talked about the Ampad Versa Crossover, yet another entry into the discs-instead-of-rings customizable notebook arena. As I described it then:

The key to the Versa Crossover Notebook’s appeal, however, is that the paper — indeed, all elements of the notebook, including the covers, flaps, flags, task pads, pockets and dividers — can be re-positioned anywhere in the notebook. That’s because instead of being attached by spiral wires, everything is held in place by the discs nestled perfectly inside uniquely shaped oval “tabby things.” 

Same basics, but the Versa has thicker, chubbier discs (like Duplo vs. Lego) and a variety of poly-based elements for creating dividers and holding accessory items. At $12-$17 for the basic notebook and about $3 for refill pages, the pricing is fine, but there’s no hole punch for your own papers, and the types of pages are very limited (to wide-ruled or graph paper).

All three notebooks are spiffy, but I felt like Arc offered the best deal for the money for the average user. Recently, however, a client called my attention to a newcomer in customizable notebooks that’s sorta like Circa, Arc, and the Versa Crossover, but sorta like nothing we’ve seen before.

It’s YoonCo’s Sorta, the Adaptive Notebinder.

If Circa is for executives, Versa is for students and Arc is for just about everyone, Sorta is for the person who says, “Well, I’m sorta doing the entrepreneurial thing during the week, and I’m sorta working on my tunes in the evenings.” It’s for someone who doesn’t necessarily see himself carrying a fine calfskin planner or a paisley-print poly cover. It’s for someone who wants a notebook that’s sorta cool for all the ways he or she “sorta” is.

The Sorta is customizable and has removable, repositionable pages. But there are no discs and no rings, and the page/element options have been created by designers rather than productivity or office supply experts.  

To add, remove or rearrange any of the paper elements in your Sorta, bend back the front and rear covers all the way, and the papers “unpinch” from the springback spine of the notebinder. Toss or archive what you remove, and then sort your papers in a stack. Move your graph paper to the front and your sheet music to the back, change out the style of calendar in the middle — and then bend those covers backward, slide your stack of papers back in, and you’re good to go!

There are two basic elements to the Sorta: the outer notebinder and the varying stationery templates.

To see how it all fits together:

Notebinders — The notebinders come in three styles:

• Original ($15.95), which is sort of the reclaimed wood of notebooks, gritty (and hearty) recycled chipboard with accent color choices of black, red, yellow, blue and white;
• Cloth ($23.95) in black, blue, grey and orange; and
• Leatherette ($28.95) in pebbled black

Each notebinder is 6 1/4″ x 8 1/2″ and features one thick, color-coded elastic band for closure and two thin ones for bookmarks. (The bands are standard in the original version and optional for the cloth and leatherette covers.)

Stationery/Templates — Here’s where Sorta wins me over. There’s a huge variety of paper inserts and designs, and they are all kind of quirky. The ink is blue — and none of that stuffy navy or royal blue ink, either. It’s sort of a dark turquoise.

• Calendars — Three one-day day “glance” styles with increasing detail for the Full-timer, Insomniac and Moonlighter, one-week glance in two styles, two-week glance and one month glance. (Note, these are evergreens — you fill in the date on each page type.) They’ve also designed some Sing Another Song planners, based on the notion that, “Let’s be honest—no one can realistically plan ahead past two days. This planning system (named after a Leonard Cohen lyric) acknowledges this reality, forcing you to focus on what you need to do today and tomorrow only. Everything else is backburner.“ 
• Forms — Contacts, Expenses, To Do lists, Time-tracking sheets, Recurring checklists
• Notepaper — Traditional-ruled, “fat” and “skinny” ruled, “dot grid” (like graph paper without the lines), traditional graph, and isometric graph for 3D design
• Art and Music — Sheet music, ukulele chords, penmanship charts, Kanji (Japanese writing) practice paper, unlined and watercolor-suitable paper, and drawing-a-day pages for two-, three- or six-doodle panels, in case you’re a budding cartoonist or just like to think visually.
• Dividers — each divider is white for the left and center two-third and dreamily colored (blue, green, yellow and pink) for the right third of the page.

Most of the paper elements range from $3.49 to $4.49 for a packet of 25 sheets, with the drawing pages priced at $5.59. The dividers are $2.49 for three in any one color, and $3.29 for a variety pack of four.

A word on design: Sorta’s aim is to be goofily cool. Unlike the attractive but fairly boring traditional notebook stylings of the three leaders in customizable notebooks, the key to Sorta’s style is that it’s not at all corporate, and not coming from a single corporate direction. There are currently five design companies from around the US, in addition to YoonCo, contributing to the Sorta elements, including Barrel Strength Design, Machine Design Company, Ditherdog, Patrick M. Coyle and Monkey Show. (If you’re a designer, consider joining the Sorta design team.)

So, what’s missing? Huge expansion possibilities. The Sorta only holds 40-60 sheets of paper at a time, so it’s better for carrying around just what you really want and need and taking advantage of the easy-to-remove-pages aspect. Also, there are no rulers, no plastic sheets with sticky notes and tape flags, and no poly pocket inserts for digital media or business cards. It’s all paper (and, well, cloth, leatherette and elastic) and the lowest of low-tech. But there’s something sorta nice about that.

What do you think of the Sorta? What kind of customizable notebook is your speed?